FAQs for International Exchange Students

Last update: 26 November 2021

You will find answers to many frequently asked questions on this website and in the links below. We will keep you up-to-date on the latest developments and will inform you continuously.

Kindly monitor the University website on Corona for students.

    Corona Regulations in Baden-Württemberg

  • Vaccinations against SARS-CoV-2

    Where can I get vaccinated?

    At the “Impfpunkt Mannheim”, residents of Mannheim can receive a vaccination with the vaccine BioNTech/Pfizer. It is necessary to make an appointment online first. It is located in the “Universitätsklinikum Mannheim” – the Mannheim university hospital -, in house 37, level 1, entrance West by the Neckar (close to Friedrich-Ebert-Bridge).

    On www.dranbleiben-bw.de, you will find information on current vaccination offers in Baden-Württemberg.

    It is also possible to get vaccinated at many physicians' offices.

    Digital vaccination record

    Starting at the end of June, vaccinated individuals will be able to digitally store information about their vaccine on their smartphone – either in the CovPass app or in the Corona Warn app.

    Further information on the digital vaccination certificate can be found here.


    Further information:

  • Current Regulations

    Since 25 November 2021 a curfew in Mannheim is in effect. This curfew spans from 9 p.m. to 5 a.m. and applies to people that have no complete vaccination nor can proof their recovery from Covid-19. During that time it is prohibited for people who are not vaccinated nor recovered to leave their homes unless they have a valid reason. A valid reason would be to travel back and forth from work or for medical care and when accompanying underage children.
    Along with the curfew people without vaccination or proof of recovery are not allowed to enter the retail sector, supermarkets and other shops that ensure basic supply being an exception.

    Since 24 November 2021, Baden-Württemberg has declared the Alert Level II. This means that the 2G plus regulation will come into effect in certain areas. This entails that access to public events, christmas markets, clubs and establishments that offer close-contact services (except hairdressers) is only permitted with a complete vaccination against the coronavirus or a proof of recovery plus a negative test result.

    The 2G regulation is still in effect for restaurants, bars and canteens (indoors), tourist accomondation and other lodging as well as tourist traffic (such as bus trips and cruises), fairs and congresses, cultural institutions and leisure facilites, extracurricular education and sports facilities (indoors). Access will only be permitted with proof of a completed vaccination against the coronavirus or a proof of recovery.

    Hairdressers as well as outdoor dining and outdoor sports are only available to those who have a negative PCR Covid-19 test result, in addition to being vaccinated or have proof of recovery.

    Another new aspect of the regulation is that the 3G regulation will be introduced in local public transport and regional and long-distance trains in addition to the current mask requirement.

    The 2G regulation applies to the retail sector.

    Private gatherings are limited to one household plus one other person. Vaccinated and recovered persons, persons 17 years of age and younger, and persons who cannot be vaccinated for medical reasons are not counted. Couples who do not live together count as one household.

    The following regulations are in effect:

    Mandatory masks and hygiene concepts:

    • In most public areas (public transport, in workplaces, shops, doctor’s offices etc.) you are required to wear a medical mask (FFP1 or FFP2).
    • In public areas, you are required to keep a distance of 1.50 meters to other people. Whenever it is impossible to maintain the required distance, please wear a protective mask
    • In Jungbusch in Mannheim, the sale or consumption of alcohol in public areas is prohibited from 11:00 p.m. or 12:00 a.m. to 6:00 a.m.

    The 3G rule: (currently partly restricted to 2G, see above)

    • The 3Gs stand for vaccinated, tested or recovered.
    • A fully vaccinated person is a person who has been fully vaccinated with a vaccination approved by the Paul-Ehrlich-Institut at least 14 days ago and has received the complete number of vaccine doses required for the respective vaccine.
    • Proof of vaccination can be provided on your international vaccination card or with the vaccination certificate you received after being vaccinated. If you have been vaccinated in the EU, information about your vaccination can be saved in the Corona-Warn or CovPass-App.
    • Persons that have recovered from a coronavirus infection need to prove their infection and recovery by means of a molecular biological test (polymerase chain reaction – PCR test) taken within six months up to 28 days prior to the current day and need to be symptom free.

    Where do I need proof of vaccination or recovery plus a negative Covid-19 test result (2G plus proof)?

    • Close-contact services (except hairdressers). Wearing a medical mask is required.
    • Public events (indoors and outdoors) with more than 5000 attendants or where a distance of 1.50 m cannot be maintained, such as city tours, concerts, theater performances, festivals, sporting events, etc.
    • Christmas markets (compulsory masks)
    • Clubs

    Where do I need proof of vaccination or recovery (2G proof)?

    • Restaurants, bars and canteens with indoor seating
    • Tourist accommodation, bus trips and cruises
    • Cultural institutions and leisure facilites (such as galleries, museums and swimming pools)
    • Fairs and congresses
    • Extracarricular education (such as music schools)
    • Indoor sports (such as gyms)
    • Retail

    Where do I need proof of vaccination or recovery or a negative Covid-19 test result (3G proof)?

    • Educational institution (compulsory masks)
    • Public transportation and trains (compulsory masks)
    • Hairdresser (only with PCR test)
    • Outdoor sports (only with PCR test)

    Where is no 3G proof required?

    • Supermarkets (compulsory masks)
    • Picking up food
    • Religious events (compulsory masks)

    Please keep in mind that due to the current epidemiological situation specific rules may be in place in your city/municipality. Please stay informed!

    A fully vaccinated person is a person who has been fully vaccinated with a vaccination approved by the Paul-Ehrlich-Institut at least 14 days ago. This means that they need to have received the complete number of vaccine doses required for the respective vaccine. In order to be exempted e.g. from providing a negative Covid-19 test result in many cases, you will need to be able to prove your vaccination in German, French, Italian, Spanish, or English either on your international vaccination card or with the vaccination certificate you received after being vaccinated.

    Persons that have recovered from a coronavirus infection need to prove their infection and recovery by means of a molecular biological test (polymerase chain reaction – PCR test) taken within six months up to 28 days prior to the current day and need to be symptom free.

    Coronavirus Warning App: The Corona-Warn-App helps to quickly disrupt chains of infection. It turns your smartphone into a warning system. The app informs us if we have had contact with a person diagnosed with COVID-19. It protects us and others around us, as well as our privacy.
    More infromation on the Coronavirus Warnning App


    For more detailed information

    City of Mannheim (in German) | German Federal Ministry of the Interior, Building and Community | Corona Ordinance of the State of Baden-Württemberg (available in different languages at the bottom of the website) | FAQs for vaccinated and recovered persons (in German)

  • Where in Mannheim can I get tested?

    If you need to get tested or are in need of medical attention in case of a (possible) infection with Corona, you can find a map with doctor’s offices which offer testing and treatment here.
    When contacting the doctor’s office, please always do so via phone first and clarify the following procedure. They will provide you with more information regarding your current situation.

    Please find the instructions for how to use the map and a list of doctor’s offices in Mannheimhere.

    There is also a coronavirus test center in Mannheim where testing is available (at a fee).

    Where can I get a rapid test (Schnelltest)?

    Here you can find a map with test locations in Mannheim.

    As of 11 October, most people will have to pay for Covid-19 rapid tests in Germany. Students who have been vaccinated with a vaccine which has not been authorized by the Paul-Ehrlich-Institut (f.ex. Sinovax, Sputnik V, etc.), will continue to receive Covid-19 rapid tests for free until 31 December 2021.

  • Where to go if I feel sick?

    Should you feel sick, please consult a medical doctor – you will find contact details of English-speaking doctors in the InfoCockpit on Portal².

    The Charité Universitätsmedizin Berlin has created a questionnaire as decision support for a possible doctor's visit and/or a coronavirus test. Moreover, it provides you with information on risk reduction and helps society to optimize patient flow.
    The app does not substitute clinical diagnostics by a doctor; however, it simplifies procedures in our health care system, gives you individualized recommendations for your next steps and summarizes your data. The app can assist you in evaluating whether it is necessary to see a doctor and/or to know if a test for coronavirus is recommended for you. Medically relevant information will be summarized at the end of the questionnaire and you can take it with you to a doctor's appointment.

    You can access the questionnaire here: https://covapp.charite.de/, switch to English in the upper right-hand corner, and start the survey. After completing the survey you get individualized recommendations based on your answers. You can also print out the summary afterwards.

    The questionnaire is anonymous and will be recorded by the device (e. g. cell phone) you use when taking the survey. Your answers will not be transferred to Charité nor any other third party.

    If you feel like you should get tested for SARS-Cov-2, please ask yourself: did you have contact with an infected person or did you return from a so-called 'risk area' recently? If so, please contact a medical doctor on the phone first and state your case.

    The city of Mannheim also established a Corona-Hotline: +49 (0)621-293 2253

    Outside their office hours, this number should be available as well: (+49) 116 117

    The city of Mannheim also gives information on their website: https://www.mannheim.de/de/informationen-zu-corona/informationen-in-verschiedenen-sprachen#  (scroll down for information in English and other languages).

  • Where can I get CoViD-19 updates in Germany (in English)?

    Many non-German native speakers are facing quite a challenge to stay on top of the news concerning the development of the situation of the coronavirus in Germany.

    You can find current information in English here:

      Federal Government Commissioner for Migration, Refugees and Integration

      German Federal Foreign Office:

      German Federal Ministry of Interior, Building and Community:

      News on the coronavirus in Germany:

      Studies

    • Class Room Pass | Fall Semester 2021

      As of this fall semester, you need a Classroom Pass in order to participate in in-person classes or to study at one of the university’s work stations. The Classroom Pass is your confirmation that you provided the University of Mannheim with a 3G proof.

      You can obtain the Classroom Pass in the Classroom Pass Center as of 1 September. Learn more on where the Classroom Pass Center is located, which documents you must bring and to find other important questions and answers about the Classroom Pass Center.

      Please note:

      If you have been vaccinated with a vaccine that is not approved in the EU – that means that is not listed on the website of the Paul Ehrlich institute – please contact a vaccination center or a physician in Germany for a consultation to discuss if they can offer you an additional vaccination with a vaccine approved in the EU. If it is currently not possible to receive an additional vaccination, you need to get tested before participating in in-person classes or before using the workstations for students.

      As of 11 October, most people will have to pay for Covid-19 rapid tests in Germany. Students who have been vaccinated with a vaccine which has not been authorized by the Paul-Ehrlich-Institut (f.ex. Sinovax, Sputnik V, etc.), will continue to receive Covid-19 rapid tests for free until 31 December 2021.

      Attending in-person classes and exams from 29 November 2021

      • As of Monday, 29 November 2021, students are required to provide a 2G proof (vaccinated against or recovered from Covid-19), if they want to attend on-campus classes. This also applies to the study spaces outside of the University Library. Members of the teaching staff are exempt from the 2G rule.
      • On-campus examinations can take place as planned. For this, all students need to present a Classroom Pass, which will be issued in advance by the Classroom Pass Center upon submission of a valid 3G proof (vaccinated against, recovered from, or tested negative for Covid-19).

      What does this mean for you?

      • As before, you will receive your Classroom Pass at the Classroom Pass Center. Its scope of validity depends on your type of 3G proof:
        • Green (2G): you may attend in-person classes and use the free study spaces on campus and in the University Library.
        • Orange (3G): You may use the study spaces in the University Library and take in-person exams. However, you are not permitted to attend on-campus classes or use the study spaces outside the library.
        • Red: you are not allowed to enter the campus (except for the Classroom Pass Center).
    • Can I study in the University libraries?

      It is mandatory to provide a negative Covid-19 test result, proof of convalescence, or proof of full vaccination if you plan to study and spend time at the library. That proof is not necessary if you are only picking up media.

      The subject libraries remain open with opening hours up to 22 o’clock. Access to the subject libraries is possible with a valid seat booking and/or as a spontaneous visit.

      The Central Lending Library is open for borrowing and returning media on your own.

      The latest information on the services of the University Library is available here.

    • Whom should I contact if I have trouble accessing Portal², Illias, or opening PDF?

      Should you have problems accessing Portal² or Ilias and/or opening uploaded materials, kindly visit: https://www.uni-mannheim.de/en/it/support/.
      If you cannot find the answer to your question there, kindly get in touch with our colleagues from University IT support via itsupport uni-mannheim.de