Coronavirus: Information for Students

Quick overview:

  • Since 2 April 2022, a 3G proof is no longer required for on-campus classes. The President's Office still recommends wearing a surgical face mask or an FFP2 face mask in university buildings, in classes and when the minimum distance of 1.5 meters to other people cannot be maintained.
  • In principle, classes will take place as in-person classes in the fall semester 2022/23. The President’s Office will of course follow the development of the pandemic and the legal framework closely and take appropriate actions (e.g. mask mandates) if necessary.
  • With the return to on-campus classes, examinations will also take place on campus. However, individual examinations can take place online. Your examiner will inform you of the exam form at the time of registration in fall 2022 at the latest.
  • Find information about accessing the subject libraries and the Central Lending Library on the website of the University Library.
  • The Studierendenwerk Mannheim provides extensive social support for students through canteens and cafeterias, student housing, financing options for students (e.g. BAföG), child care facilities as well as counseling services (Infothek, social and psychological counseling services).
  • The employees of Division II and at the schools offer telephone and online consultations and can be contacted by e-mail at any time. Consultations are currently held by e-mail, telephone, on-campus or video conference upon prior appointment.
  • The Express Service in L1,1 is open from Monday to Thursday from 9.30 a.m. to 12.00 a.m. Students may also attend Express Service's Virtual Queuing on Wednesdays and Fridays from 9 a.m. to 11 a.m. via Microsoft Teams.

(As at: 31 August 2022)

Frequently asked questions regarding the current conditions for studying

General information

Teaching operations

  • When does the semester start and when does the lecture period begin?

    Academic calendar for the fall semester 2022/23:

    The semester starts on 1 August 2022 and will end on 31 January 2023.

    Lecture period for the fall semester 2022/23:
    The lecture period starts on 5 September 2021 and will end on 9 December 2022.


    The academic calendar at a glance

  • What is the teaching format?

    Fall semester 2022

    In principle, classes will take place as in-person classes in the fall semester 2022/23. The President’s Office will of course follow the development of the pandemic and the legal framework closely and take appropriate actions (e.g. mask mandates) if necessary.

    They will inform you if there are changes to the plan for your class. Please check the inbox of your university e-mail account regularly and go to Portal2 to check the course details section, particularly the information on the individual classes and the notes regarding the classes, in order to find out about changes at short notice.

    If your class is held on campus and you are unable to attend (e.g. due to quarantine or isolation), we will ensure that you are able to continue your studies without restraints by providing you with alternative offers.

    If you encounter problems with the implementation of these regulations, please do not hesitate to contact student representatives of AStA and the student representatives council (by sending a message to corona-lehre vs-uni-mannheim.de). If required, they can forward your concern in anonymized form to the President’s Office.

    Please follow the rules of conduct whenever you are on campus. Further information are also available in the Hygiene policy of the University of Mannheim.

    Please take also note of the following: Should you experience symptoms that are typical for a coronavirus infection, please leave on-campus classes immediately and do not enter the campus again until a doctor confirms that you are not infected.

  • How do I know whether my course will take place on-campus or will be a digital course?

    You can check the format of your class (on campus, partly on campus/virtually...) in Portal². You will find this information on the course details pages in the tab “parallelgroups”.

    The teachers will take the individual framework conditions (type of class, number of participants, room situation, infection rates and quarantine situation among the participants) into account when deciding if the class will be held on campus or digitally. They will inform you if there are changes to the plan for your class. Please check the inbox of your university e-mail account regularly and go to Portal2 to check the course details section, particularly the information on the individual classes and the notes regarding the classes, in order to find out about changes at short notice. Please note that the information on the form of participation might not apply for each individual class in the spring semester and that there might be changes that apply to individual dates.

    Please follow the rules of conduct whenever you are on campus. Further information are also available in the hygiene policy of the University of Mannheim.

    Please also take note of the following: Should you experience symptoms that are typical for a coronavirus infection, please leave on-campus classes immediately and do not enter the campus again until a doctor confirms that you are not infected.

  • What are the support options for studying from home?

    Microsoft 365 instance for students

    You can use the Microsoft 365 instance for students to work with your fellow students in virtual study groups. Furthermore, this new instance enables you to use OneDrive with 1 TB of cloud storage, a cloud version of Office 365 with Word, Excel and PowerPoint, OneNote as well as Lists.
    On the page Microsoft 365 for students, you will find an overview of all available applications with instructions and information for activating your account.

    Support in developing learning skills and study techniques

    Study techniques, such as learning methods, self-management or time management strategies or knowing how to handle databases securely, help you to master the challenges of your program. The University of Mannheim offers its students various support services: In addition to a wide-ranging course program, students can also receive individual support in one-on-one sessions.

    overview about all services

    E-learning course: Self-managed learning and studying from home

    For succeeding in your studies, it is also important to work on your learning techniques and to develop efficient and effective learning strategies. The University of Mannheim supports its students by offering e-learning services in cooperation with Professor Stefan Münzer (Chair of Education Psychology), the Department of Educational Development & E-Learning and the Psychological Counseling Services of the Studierendenwerk (PBS).

    go to the e-learning course

    Borrowing laptops for digital examinations

    UNIT and the University Library cooperate to provide laptops that students may borrow. The laptops have the latest versions of SPSS and STATA and may be borrowed for 14 days or a semester at the University Library. For more information, please see the website of the University Library.

  • How can I find free work space on campus?

  • How does the coronavirus pandemic affect my periods of study (standard period of study/examination deadlines)?

    In order to mitigate the adverse effects of studying under the current pandemic conditions, legislators have once again extended the standard periods of study and the deadlines for completing coursework and examinations. Please check our website for all details about this adjustment.

    You should only get in touch with your responsible advisor if you actually expect that you will not be able to meet an examination deadline. Otherwise, there is no action required from your side.

    further information and contact persons

  • What do I need to do if I cannot be in Mannheim?

    In case you cannot attend on-campus classes due to a severe medical condition or due to entry restrictions for Germany due to the pandemic, you can request an academic leave of absence. Please find information on requesting an academic leave of absence on our website.

  • How can I get the current semester imprint for my ecUM?

    Students who are currently in Mannheim can use the self-service terminals to re-validate their ecUM. Currently, you can use the self-service terminals in the Schloss Ehrenhof Library, the A3 Library and the A5 Library as well as in the Central Lending Library during the opening hours of the University Library. Please observe the restrictions during the coronavirus pandemic. You can also use the terminals in the Mensa (near the Infothek) and in the Schneckenhof foyer (near Campus Shop).

    If you are currently not in Mannheim, please carry your enrollment certificate with you and re-validate your ecUM as soon as you return to campus. This also allows you to obtain the VRN stamp to use free public transport during the weekends.

    Information for first-year students: Before you can use your ecUM, you need to activate it on passwort.uni-mannheim.de. You need your Uni-ID and your password for activating your ecUM.

Examinations

  • When do the examinations take place?

    Fall semester 2022

     

    Regular examination dates:9 December 2022 – 22 December 2022
    Alternate examination dates:

    4 February 2023 – 11 February 2023

     

  • What is the format of the examinations?

    Fall semester 2022

    With the return to on-campus classes, examinations will also take place on campus. However, individual examinations can take place online. Your examiner will inform you of the exam form at the time of registration in fall 2022 at the latest.

  • How can I find out the format of my examination?

    Once the format of the examination has been determined, you can see the format of the examinations in Portal² under the examinations for which you registered.

    Current information is communicated regularly by e-mail.

  • What do I have to observe when taking an online examination?

    Usually, the examiners will inform you 14 days prior to the examination about the details of your take-home exams or live-online examinations. In our ILIAS group, we have compiled some quick guides and additional information on how to prepare for online examinations.

  • How can I make myself familiar with the new forms of examination?

    ILIAS group for students with information for preparing and completing online examinations
    We have set up the ILIAS group informations for students which currently includes:

    Test options for downloading/uploading – Preparation for open-book exams
    All schools offer test options through which you can familiarize yourself with the functions of the online exams – especially with downloading and uploading examinations. Use these test options and test exams (test exams are only offered in a few cases), to get used to the new conditions. You will be informed in your respective courses, which test options are planned.

  • How can I check the quality and the speed of my Internet connection for online exams?

    In order to check the quality and the speed of your Internet connection, the University IT is offering a speed test. When preparing for online exams, this speed test can help you to evaluate if your Internet connection is good enough for you to participate in the exam. If your Internet connection performs poorly in the speed test, you can request to write the exam in the rooms of the university and use the university’s wireless network. For more information, please click here.

  • Which options are there for withdrawing from the examinations?

    Fall semester 2022/23

    Late registrations and changes in registration are possible up to three days prior to the respective regular examination date, provided that this is generally an option for the respective exam. Withdrawals are possible up to three days prior to the respective regular or alternate examination date. For examinations that are not written exams, the deadline for late registrations and withdrawals generally ends on 2 December 2022. All details about these rules are available on our website.

  • Are there any changes in the regulations for final theses and term papers?

    Generally, bachelor’s and master's theses must still be submitted via e-mail. In order to meet your deadline, you must e-mail your thesis as a PDF file by the deadline to your responsible examiner and copy your responsible advisor at the Student Services in.

    The bound and signed hard copy of your thesis must be sent to your responsible examiner without undue delay. Please contact your examiner to discuss when and how they want you to submit the hard copy of your thesis. You can use the mailboxes in front of L1,1 or send your thesis by mail directly to your responsible examiner.

    university libraryexamination committees

Information for first-year students

University Library

The Studierendenwerk

  • How is student housing affected?

    Frequently asked questions on student housing during the coronavirus pandemic.

    Contactless moves

    Students who want to move in on weekends or outside normal business hours of the housing administration can use the key box in the main administrative building of the Studierendenwerk in L 7, 8. You need to indicate that you want to make use of this service, when scheduling the date on the Mieterportal 24h platform (www.stw-ma.de/mieterportal). This way, you will receive digital copies of the documents.

  • What are the changes to BAföG and what are other possibilities for financial support?

    BAföG

    In Baden-Württemberg, the standard period of study has been extended by three semesters. Therefore, students can receive BAföG payments longer.

    find out more   FAQ on the coronavirus and BAföG payments

    The BAföG Office of the Studierendenwerk Mannheim is offering a new online service. You can use the online service to submit your BAföG application or other documents easily and securely. If you have any questions, you can look at the list of frequently asked questions which is updated regularly. All required forms are available for download. After you have completed and signed the forms, you can directly upload them again as PDF. After you have successfully submitted the documents, you will receive an automatically generated confirmation from the BAföG service portal. In addition, you will receive an e-mail with an overview about the fields in which you uploaded documents. The e-mail is sent to the address you provided. All functions of the BAföG online center are subject to strict data protection regulations.

    go to the online service

    The BAföG department of the Studierendenwerk offers students short advising appointments in person, where they can talk to staff members through the office windows.

     

    The Federal Office of Administration (Bundesverwaltungsamt) also offers a student loan (Bildungskredit) to students who are advanced in their studies or close to finishing their degree. The KfW loan amounts to a maximum of 300 euro for a maximum of 4 semester.

    more information on the Bildungskredit

    Scholarships are a good option to finance your studies and are suitable for exceptionally motivated students. Besides organizations for the promotion of young talent or the Deutschland Scholarship, you can find a selection of relevant links on the website of the Studierendenwerk Mannheim.

    Contact

    If you have any questions or need more information on financing, the Social Counseling Services and the loan office of the Studierendenwerk are happy to help.

    Doris Neubauer / Sebastian Kimmig

    Telephone: 0621 49072–530 | -531

    E-mail: sozialberatung stw-ma.de , darlehenskasse stw-ma.de

  • Are the Mensa and the cafeterias open again?

    The Mensa am Schloss of the Studierendenwerk Mannheim offers food and drinks to enjoy at the Mensa or to take away.

    The Studierendenwerk has set up a streetfood corner in front of the Schloss. The Mensa Wagon offers four dishes (called “MA(h)le”, a word play of the German abbreviation for Mannheim and the German word for meal) each day during the week, and also sandwiches, baguettes, fresh pretzels and drinks. The “MA(h)le” menu will be updated monthly. The menu incorporates current street food trends, a meat dish (beef or poultry), a vegetarian dish, a vegan dish and a small dish.

    menu Mensa Wagon   menu Mensa

    At the Coffeetainer, coffee lovers will get the full range of coffee specialties, from espresso to latte. You can use the smart card to pay at the Mensa Wagon and at the coffee vending machines in the Coffeetainer. Those who have registered for the cashless Autoload process enjoy additional benefits: not only can you pay cashless, you can also top up your card at the cash register of the Mensa Wagon and at every coffee vending machine in the Coffeetainer. With the electronic loyalty card Coffeeload®, you can get every 10th coffee for free.

  • What are the cashless payment options on campus?

    Contactless payment with the Autoload process (www.stw-ma.de/autoload) already worked well before the coronavirus pandemic. Students can now use a new online form for contactless Autoload registration at https://www.stw-ma.de/en/autoload_online.html.

    You will find the form by clicking on the relevant button at the right side of every page on the website of the Studierendenwerk. If you have any questions on paying with Autoload, please send an e-mail to autoload stw-ma.de or refer to the FAQ (will be finalized by the end of the week).

Information for international degree-seeking students

  • Where can I find the latest information of the International Office?

    The International Office of the university created a website for international degree-seeking students with answers to frequently asked questions, for example on resident permits and job opportunities.

  • Where can I find the latest news in English?

    News on Covid-19 in Germany, published in English

    deutschland.de – Covid-19 in Germany

    thelocal.de – Covid-19

    As of Friday (5 November), the staff members of Baden-Württemberg's Covid-19 hotline also provide information in English, Turkish, Arabic and Russian. The Ministry of Social Affairs, Health and Integration expands its information campaign and aims at reaching people who do not speak German or do not speak German very well.

    The hotline is available at 0711 / 410 11160, from Monday to Friday (9 a.m. to 5 p.m.). You can get answers to Covid-19-related questions, for example on tests, test obligations, vaccinations, quarantine, entry regulations in Baden-Württemberg or other current regulations.

    On www.baden-wuerttemberg.de and on the website of the vaccination campaign www.dranbleiben-bw.de, you will also find information in other languages.

Information for exchange students

Studying with children

  • What support is available to reconcile family and studies?

    Students with family responsibilities can find advice or support at any time from the respective competent advisor. The Student Services can be contacted via e-mail. We are happy to provide support and advice.

    Furthermore, the Department of Equal Opportunity and Social Diversity created a website with information on which assistance services you can use for reconciling family and studies during this particular situation.

Advice and services

Circulars for Students

  • 30 Mai 2022

    Dear Students,

    The semester is coming to an end and the exam period is about to start. In today’s e-mail we have compiled important news and information on different topics for you.

    1. Reminder: Re-registration for the fall semester 2022/23

    Until Wednesday, 15 June 2022, you can still re-register for the fall semester 2022/23.

    In case you would like to continue your studies at the University of Mannheim in the upcoming semester, please transfer the semester fee of EUR 194.30 and possible further tuition fees by the due date to the account of the University of Mannheim. You can find all details on our website.

    2.Examinations

    2.1 Exam period for the regular examination dates and the alternate examination dates for the spring semester 2022

    Details on the form of the examination, exam times, and rooms are given in the exam schedule on our website.

    Alternate examination dates are scheduled between 27 August and 3 September 2022.

    2.2 Late registration, changes in registration, withdrawal, and de-registration

    You can make a late registration or changes to your registrations until up to three days before the regular examination date, provided this is generally admissible for the exam in question. For all important information, click here.

    The procedures for withdrawing from an exam without valid reasons are defined for each program individually. Please read the information specific to your program to find out whether you can withdraw from an exam and up until when this is possible. As a rule, withdrawals from examinations are possible until three days prior to the exam in question (regular or alternate examination date). This is provided that it is not an exam subject to mandatory registration. On our website, you will also find information on de-registration due to the pandemic situation.

    2.3 In-person exams

    Your assigned seat in the exam room will be displayed for you in Portal² one week prior to the examination. We recommend wearing a medical-grade face mask or FFP2 face mask until seated. 

    In case you registered late for an in-person exam after 29 May 2022, your seat cannot be displayed in Portal². Please go directly to the exam supervisor before the exam in question, present you registration (“My exams” in Portal²) and you will be assigned a seat.  

    2.4 Online exams

    We have compiled quick guides and further information for you in ILIAS.

    In case a speed test identifies problems with your internet connectivity or speed, you have the option to take the exam in a room of the university. Please make sure to contact us at least one week prior to the exam in question: pruefkoordination verwaltung.uni-mannheim.de.

    2.5 Workshops on intelligent study breaks and optimized exam preparation

    In June and July, the Teaching and Learning Center offers new online workshops on learning how to study. The workshops are held via Zoom and are open to students of all levels and fields of study.

    Increase your study success with intelligent breaks. How often and when should I take a break from studying? How can I refresh my mind within a few minutes in order to focus on my next studying goal? You will get answers to these questions in our workshop “Lernen lernen – Smarte Lernpausen” / “Learning how to study – intelligent breaks”.

    The workshop „Lernen lernen – Prüfungsvorbereitung“ / “Learning how to study – exam preparation” is designed to teach you about a more efficient and effective studying period. Increase your success in studying by getting hands-on tips on time management, studying journals, and study methods. If they are interested, workshop participants may also book the additional consultation hour on exam preparation.

    We encourage you to take advantage of our vast sources of information and workshops on self-regulated learning or self-organization.

    3. Extended opening hours of the University Library during the examination period

    Extended opening hours apply during the exam period from 9 May to 17 June 2022: The A3 Library, A5 Library, Schloss Schneckenhof Library and Schloss Ehrenhof Library are open daily, also on weekends and holidays, from 8 a.m. until midnight.

    The central lending library is open from Mondays to Fridays from 8 a.m. to 6 p.m. The InfoCenter is open from Monday to Friday from 9 a.m. to 4 p.m.

    4. Express Service open again

    As of 23 May the Express Service is opening again. Students can come by in L1, 1 without an appointment from Mondays to Thursdays in the mornings. Please find the detailed opening hours on the Express Service website.

    5. ENGAGE.EU – New online programs. Apply by 1 July 2022

    Online Exchange Initiative in the fall semester 2022

    Since the fall semester 2020, students of the University of Mannheim can take online courses offered by the partner universities of the European University ENGAGE.EU as part of the Online Exchange Initiative (OEI) and take advantage of international learning environments and exchange ideas with students of various countries.

    Students can apply for a maximum of three online courses per semester from the course catalogs of the partner universities and study these courses in addition to the courses they attend at the University of Mannheim. They can take exams, receive ECTS credits and, depending on the field of study, can have the courses recognized.

    New! ENGAGE.EU modules as of fall semester 2022

    As of the upcoming fall semester 2022, students can also take part in online modules of the partner universities. ENGAGE.EU modules deal with current societal challenges from an interdisciplinary point of view. Most of them consist of three online courses (about 15 ECTS credits) and are attended over two semesters (fall semester 2022 and spring semester 2023) parallel to the courses at the University of Mannheim. For each course a number of ECTS credits will be awarded and can, depending on the field of study, be recognized for the program at the University of Mannheim. Students who successfully complete all courses of a module receive an ENGAGE certificate.

    The following applies to both programs:

    Application period: 1 June to 1 July 2022

    Further information: Please read the questions and answers provided on our homepage, e.g, on the recognition of courses. There you will also find the links to the central ENGAGE.EU website, where the programs offered by the partner universities can be found as of 1 June.

    6. Need a job? The university is looking for student assistants

    Are you looking for a flexible and challenging part-time job that can be easily combined with your studies? Then take a look at the job advertisements of the University of Mannheim and the University Library. We do not only offer jobs with a wide variety of tasks at the chairs, but also at the International Office, the Teaching and Learning Center, the University IT or the university administration. And if your favorite field is not listed here: We also welcome unsolicited applications.

    7. Save-the-date: On 31 May and 23 June 2022 diversity is on the agenda

    Until 2024, the University of Mannheim will undergo the diversity audit process of the Stifterverband and make diversity even more visible. We would be glad if many interested, like-minded, involved, and dedicated people join us. Therefore:

    SAVE THE DATE: Kick-off of the diversity audit “Vielfalt gestalten” (Shaping diversity) on Thursday, 23 June 2022 (from 9:30 a.m. to 1:30 p.m.)

    The University of Mannheim will also take part in the German Diversity Day on 31 May 2022 to celebrate diversity. Further information on this event and on new networking opportunities for student parents can be found soon in the news from the Department of Equal Opportunity and Social Diversity. Visit us in the coming weeks!

    8. News from the University IT (UNIT)

    8.1 Cyber crime podcast

    The information security team of the University IT Mannheim has published a six-part podcast series. The title of the series is “ESCAPE – Der Cyberkrimi-Podcast zur Informationssicherheit”. The podcast uses audio drama features to provide information on security threats in an entertaining way. It is only available in German.

    8.2 New M365 applications available

    The Planner and Whiteboard applications are now available on the separate Microsoft 365 instance for students. While Planner helps you organize your tasks and manage your projects, the digital Whiteboard allows you to visualize the ideas and results of your learning group. The instructions for all M365 applications can be found here.

    8.3 Borrowing laptops

    Do you need a laptop for your upcoming digital exam? UNIT and the University Library cooperate to provide laptops that students may borrow. The laptops have the latest versions of SPSS and STATA and may be borrowed at the University Library. For more information, please visit: https://www.bib.uni-mannheim.de/en/resources/borrow-request-renew/borrowing-mobile-devices/.

    8.4 All IT services at a glance

    On the UNIT website, you will find information about all IT services supporting your studies. In order to be able to make use of the services without any problems, we provide you with helpful instructions. If you have any questions or problems, our IT support team will be happy to assist you. For information on current malfunctions and planned maintenance work, please visit our maintenance and incidents section.

    9. News from the Studierendenwerk

    9.1 Clean campus

    From now on, you can fill the take-away food served in the Mensa am Schloss into your own containers and thus dispense with the bagasse packaging offered by the Studierendenwerk. Two labeled refilling stations are available on site for this purpose. As a further measure to help reduce waste on campus, as of 1 June 2022, the Studierendenwerk will charge 1 euro for its packaging. The campaign runs under the motto “Mensa to Go”.

    9.2 Greenes²® receives industry prize

    Only recently, the Studierendenwerk Mannheim was awarded the 11th INTERNORGA Future Prize in the category “Gastronomy & Hospitality” in Hamburg for its innovative gastronomy concept “greenes² ® – mindful campus food”, which is offered in the building of the Mensa am Schloss.

    9.3 Financial support under the federal training assistance act (BAföG)

    In order to use BAföG Digital more effectively, students and their parents should use the eID function of the ID card.

    In the event that it is not possible to submit a positive proof of performance (form 5 or Transcript of Records) despite the postponement due to the “coronavirus semesters”, a request for later submission of the proof of performance (see BAföG Service Center) must be submitted.

    In the event that you have not been able to complete your degree program despite the extension of the maximum funding period due to the “coronavirus semesters”, you need to submit an application to exceed the maximum funding period (see BAföG Service Center).

    9.4 Psychological counseling services

    The social media series of the Psychological Counseling Services providing tips for coping with procrastination is ending these days. In the next few weeks, five tips on self-esteem will follow, then five tips on productivity – students for whom these topics are of interest are advised to subscribe to the Instagram channel of the Studierendenwerk  so as not to miss any of these postings.

    9.5 Social counseling services

    Changing Lanes? Students who are unsure whether they should change their degree program, subject or university, or whether studying in general is the right thing for them, are welcome to contact the social counseling services of the Studierendenwerk for advice on assistance, support, and financing options.  

    9.6 Occasional jobs during the semester break

    Students who plan to work during their semester break, who want to increase their current working hours, or who want to take on an additional job, are welcome to contact the social counseling services of the Studierendenwerk. There, they will receive advice and information on income and time limits as well as on the implications for health insurance, taxes, and social security benefits.
    We hope that you end the semester successfully and wish you much success with your exams. Enjoy the summer!

    Sincerely,

    Division for Student Affairs

  • 5 April 2022

    Dear Students,

    Easter break is just around the corner and after that the return to in-person classes on campus. We are very much looking forward to having you back. From 25 to 29 April, we have planned a Welcome Back Week for you with all kinds of events. Please also remember your re-registration for the fall semester 2022/2023 and your exam registration. These and many other important news, we have compiled for you in this e-mail.

    1. Current regulations to curb the coronavirus pandemic and return to campus

    Last week, the university has informed you that most of the infection prevention regulations of the Land and the federal government ceased to apply on 2 April. However, the President's Office still highly recommends wearing a medical-grade or FFP2 face mask in classes, at the University Library and inside of the university buildings, particularly where the minimum distance of 1.5 meters to other people cannot be maintained (e.g., in the hallways or bathrooms). Thank you very much!

    1.1 Welcome Back Week

    After the Easter break, students will finally return to the Schloss and to campus to study and to learn. We would like to put a spotlight on campus life again: In the week from 25–29 April 2022, we have organized a series of events to get to know the university institutions, the student organizations and the campus (again). All workshops, guided tours, information fairs and social events are listed on this website: https://www.uni-mannheim.de/welcome-back/. Welcome back!

    1.2 Student services until Easter and afterwards

    Until the end of the Easter break the Student Services are available mostly via e-mail. Please note that we are not available during the break. As of 25 April 2022, we will return to campus step by step and will be available for in-person consultations if you wish to make an appointment.

    2. Re-registration for the fall semester 2022/23

    As of 1 May 2022 and until 15 June 2022 you can re-register for the fall semester 2022/23.

    In case you would like to continue your studies at the University of Mannheim in the upcoming semester, please transfer the semester fee of EUR 194.30 and possible further tuition fees by the due date to the account of the University of Mannheim. You can print out your enrollment record in Portal² after you have re-registered. Please go to My Studies > Student Service > Certificates to download and print your records.

    3. Exam registration – late registration, withdrawals and changes in registration

    3.1 Exam registration, exam periods and exam forms

    • Regular registration period:                                                      6 April to 20 April 2022
    • Examination periods for regular examination dates:     4 June to 18 June 2022
    • Examination periods for alternate examination dates: 27 August to 3 September 2022

    Only if you register in due time by 20 April, we can guarantee that the exams of an examination day are planned without overlaps. Please go to our website to find a list of the individual examination dates.

    The exams of the spring semester 2022 will mostly take place as in-person exams. Some courses continue to use digital forms of exams. As the registration period begins, the form of the examination is indicated in Portal².

    3.2 Late registration, withdrawals and changes in registration

    You can make a late registration or changes to your registrations until up to three days before the regular examination date via Portal², provided this is generally admissible for the exam in question. Withdrawals are possible up to three days prior to the respective regular or alternate examination date. For examinations that are not written exams, the deadline for late registrations and withdrawals generally ends on 27 May 2022. Once again, this semester, you can withdraw from an exam at short notice based on the special circumstances of the coronavirus pandemic. Please find all details about these regulations on web pages of the Student Services.

    3.3 Getting the most out of your exam preparation – Workshop

    The workshop “Lernen lernen – Prüfungsvorbereitung” / “Learn to Study – Exam Preparation” is designed to teach you about a more efficient and effective studying period. Increase your success in studying by getting tips on time management, studying journals, intelligent studying breaks and study methods.

    The workshop is offered by the ZLL and is open students of all fields. If they are interested, students can also book the additional consultation hour on exam preparation.

    • Workshop “Lernen lernen – Prüfungsvorbereitung” in German: Tue, 12 April 2022, 10:15 to 11:45 a.m. on Zoom, registration via Portal2
    • Workshop “Learn to Study – Exam Preparation” in English: Tue, 19 April 2022, 10:15 to 11:45 a.m. on Zoom, registration via  Portal2

    4. News from International Office

    4.1 Application deadline for a semester abroad: 30 April

    The next application deadline for a semester abroad is 30 April 2022. This deadline is for remaining spots on the Erasmus program for all schools except the Business School. Moreover, students of the bachelor’s program in Business can apply for the IBEA program with a three-semester stay abroad as of the fifth semester or the double degree Guanghua program with a four-semester stay abroad as of the fifth semester.

    4.2 Study Abroad Fair

    As of Monday, 4 April until Friday, 8 April 2022 the University of Mannheim hosts the Study Abroad Fair. This virtual information fair on study abroad programs for Mannheim is the perfect point to start getting information and answers to all your questions on studying abroad. The online event features information sessions hosted by the International Office and the exchange coordinators of the schools, as well as insightful presentations of several of our partner universities in order to give you an overview of the many opportunities of a stay abroad.

    4.3 ENGAGE.EU Summer School in Rome

    Are you interested in a two-week summer school at Luiss university in Rome? The ENGAGE.EU Summer School is an interdisciplinary forum for bachelor’s students of one of the seven ENGAGE.EU universities. Its theme is Digitalization and Challenges for European Society. In addition to the courses, participants have the opportunity to explore the historic beauty of the city during numerous social and cultural excursions. It is possible to receive Erasmus funding for the ENGAGE.EU Summer School from the University of Mannheim: The scholarship is EUR70 per day plus a possible travel grant for “green travel” (EUR50 plus 4 additional day rates). Please find further information on the websites of the International Office. Apply by 15 April via engageuniversity.eu.

    4.4 FAQs on Ukraine

    A website was established to provide an overview of support offers and information for those affected by the war in Ukraine as well as for Ukrainian and Russian students at the University of Mannheim.

    5. Sustainability Festival at the University of Mannheim on 6 May

    The Sustainability Festival celebrates and promotes sustainability in all its forms. Students, researchers, employees, organizations and companies are brought together in an interactive manner and present what is done in terms of sustainability at the university. All ideas and critical questions can be contributed at the events, talks and workshops on sustainability.

    For more information go to: https://www.uni-mannheim.de/en/news/sustainability-festival/

    6. Updates from the University Library

    From Sunday 3 April, 3G proof is no longer required to visit the University Library. In addition, masks are no longer mandatory inside the University Library. However, we still strongly recommend that all users wear a medical-grade or FFP2 face mask. Seats at the subject libraries are available again without restrictions. The established protection zones in the subject libraries, however, remain in place. Here, you can continue to study and work at a safety distance to others.

    7. News from the Studierendenwerk

    7.1 Infothek online sessions ­­­– upcoming events

    The event series InfothekOnline is designed for students who would like to get informed on a regular basis on the advice and service programs of the Studierendenwerk Mannheim. The monthly online event taking place throughout the semester always has different central theme. The InfothekOnline sessions are advertised through social media. Propose your own topics or ask questions via the comment sections. Further questions can be asked via chat after the event. Registration is not required.

    Upcoming events

    • Tue, 26 April 2022 at 4 p.m.: Psychological Counseling Services (PBS): Tips on the exams (part 1) on Zoom
    • Tue, 17 April 2022 at 4 p.m.: Psychological Counseling Services (PBS): Tips on the exams (part 2) on Zoom

    7.2 Federal student aid (BAFöG)

    The subsidies for heating expenses were doubled (EUR230) and will be paid without further requests. Other modalities are not yet communicated.

    7.3 Financing your studies ­– proofs required for KfW student loans due 15 April 2022

    Recipients of a KfW student loan (KfW-Studienkredit) need to present their proof of enrollment by 15 April 2022. The proofs can be presented to the Social Counseling Services or at the Infothek in the Mensa. For any questions, please refer to https://www.stw-ma.de/en/Counseling+_+Service/Counseling+Service.html

    We wish you a successful semester and all the best for preparing and taking your exams. Please watch out for one another!

    We will probably send you the next e-mail with information on classes and examinations at the end of May.

    Sincerely,

    Division for Student Affairs

  • 31 March 2022

    Dear Students,

    Most of the statutory regulations on infection prevention on the federal and state level expire on 2 April. However, the infection rates are still very high. The University of Mannheim has decided on the following regulations that will apply as of 3 April 2022:

    Wearing masks in university buildings
    The President's Office still recommends wearing a surgical face mask or an FFP2 face mask in courses, communal rooms, circulation areas (corridors, bathrooms etc.) and when the minimum distance of 1.5 meters to other people cannot be maintained.  A face mask protects you, your fellow students and your teachers, who – as speakers – usually cannot wear a face mask. If each and every one of you continues to wear their face masks voluntarily, the risk of infection is lowered significantly – and thereby the risk that in-person classes need to be canceled. FFP2 masks provide a much higher level of protection than surgical masks.

    Closing of the Classroom Pass Center
    As of 3 April, participants in classes are no longer required to present 3G proofs. The Classroom Pass Center (CPC) will close on 2 April. The data stored will be deleted in accordance with statutory regulations.

     

    We kindly ask you to do your part, in order for everyone to feel safe on campus. Watch out for one another and take care.

     

    Kind regards,

    Yours sincerely,

    Barbara Windscheid                                    Prof. Dr. Thomas Puhl
    Executive Vice President                             President

     

     

  • 27 January 2022

    Dear Students,

    The fall semester is about to end and this means that the Classroom Passes are about to expire. In the last few days, the Land of Baden-Württemberg and the Robert Koch Institute have amended some of the coronavirus regulations. These changes also affect the operations at the University of Mannheim. Please find an overview on the most important updates below:

    Renewing your Classroom Pass
    When the new semester begins, the Classroom Passes issued during the fall semester 2021/2022 will no longer be valid. What do you have to do in order to continue to work or study on campus?

    Step 1:Please renew your consent to the storage of your data in Checkin by clicking on the button “Renew your consent“ in the “Show my data” tab. You need to renew your consent until 31 January. In order to renew your Classroom Pass, you need to go to the Classroom Pass Center once again, even if you are vaccinated against or have recovered from Covid-19 (see step 2).

    Step 2: Starting 1 February, anyone who works or studies on campus will have to have their 3G proof verified again at the Classroom Pass Center. To avoid long waiting times at the Classroom Pass Center, there will be a transition period for the renewal of the Classroom Pass. Please have your 3G proof verified on the first day you work or study on campus. This should be done by 28 February at the latest. Please note that in order to renew your digital Classroom Pass in the future, it will be necessary to store additional data (see “Prerequisites for renewing your digital Classroom Pass”).

    Prerequisites for renewing your digital Classroom Pass:As you may have read in the media, the Robert Koch Institute has reduced the period of validity of the status as a person who has recovered from COVID-19 from six to three months. In addition, anyone vaccinated with the vector vaccine from Johnson & Johnson will only be considered to have initial COVID-19 immunization if they have been vaccinated the second time with another vaccine. Due to these changes, it will be necessary in the future to document your basic type of immunization (e.g. “recovered”, “vaccinated”, or “recovered and vaccinated”) and the date of immunization in order to be able to reliably calculate the period of validity of your digital Classroom Pass and adapt it to future legal changes. These important data are stored as sparingly as possible and will of course not be displayed in the Classroom Pass. When visiting the Classroom Pass Center, you can decide for yourself whether or not you consent to the storage of the above-mentioned data. If you do not agree to the storage of such data, you will receive a hard copy Classroom Pass with a validity period of 24 hours. In this case, it is not possible to issue a digital Classroom Pass.

    Since we expect that Germany is going to implement the new provisions of the EU according to which individuals who have received initial immunization will no longer be considered to have been fully vaccinated after nine months, you have the option of having your booster shot entered in the system right now. This, however, is voluntary. This would have the advantage that you would not have to visit the Classroom Pass Center again after the new EU provision has been implemented. 

    All these regulations and options are intended to help ensure that you need to visit the Classroom Pass Center as seldom as possible in order to have your digital 3G proof adjusted.

    If you have any questions regarding the renewal of your Classroom Pass, the team of the Classroom Pass Center will be happy to answer them via e-mail.

    Please take care and stay healthy!

    Kind regards,

    Your Task Force

  • 25 January 2022

    Dear Students,

    We hope that you have started the new year well. In today’s e-mail, we want to provide you with important information on the upcoming semester and the alternate examination dates.

    1. Classes in the spring semester

    The current pandemic situation requires us to change our plans for the spring semester 2022. In general, the spring semester 2022 will be an on-campus semester, as already announced in the fall semester 2021/2022.  Upon consultation with the deans for student affairs and the student representatives, the President's Office has decided to make the following adjustments:

    We want to ensure that classes can be held, but we also want to protect us all against infection. Classes that take place until 8 April 2022 may be held in person or digitally. The teachers will take the individual framework conditions (type of class, number of participants, room situation, infection rates and quarantine situation among the participants) into account when deciding if the class will be held on campus or digitally. They will inform you if there are changes to the plan for your class. Please check the inbox of your university e-mail account regularly and go to Portal2 to check the course details section, particularly the information on the individual classes and the notes regarding the classes, in order to find out about changes at short notice. Please note that the information on the form of participation might not apply for each individual class in the spring semester and that there might be changes that apply to individual dates.

    If your class is held on campus and you are unable to attend (e.g. due to quarantine or isolation), we will ensure that you are able to continue your studies without restraints by providing you with alternative offers.

    As of 25 April 2022, classes will generally be held on campus again.

    If you encounter problems with the implementation of these regulations, please do not hesitate to contact student representatives of AStA and the student representatives council (by sending a message to corona-lehre vs-uni-mannheim.de). If required, they can forward your concern in anonymized form to the President’s Office.

    2. Mask mandate in all university buildings and the University Library

    We would like to remind you of the new mandate to wear a FFP2 face mask. Until further notice, wearing FFP2 face masks or similar masks, for example masks that comply with the standards KN95, N95, KF94, KF95, is mandatory in university buildings. This also applies to on-campus classes and the libraries. During examinations, students may remove their masks when seated.

    3. Classroom Pass

    We are currently working on finding a simple solution for extending the validity of the Classroom Pass for those who are vaccinated against or have recovered from Covid-19. You will receive more information on the process as soon as we have discussed the parameters with the authorities.

    As always, you can find the latest and most important Covid-19 related information for our students on our website. Please check this website at regular intervals.

    4. Alternate examination dates and exam organization

    The alternate examination dates for the fall semester 2021/2022 will take place from 5 to 12 February 2022. The exam schedule for the regular examination dates with exam times and form of examination is published here.

    For participation in on-campus exams a 3G proof in the form of a valid Classroom Pass is mandatory. Furthermore, you have to check in via Checkin before entering the room. One week prior to your examination, the seat you have been assigned in the exam room will be displayed in Portal². We have compiled all important information for you on our pages on the current coronavirus pandemic.

    If you are preparing for an online exam (take home exam or live online exam), you will find all necessary information on ILIAS.

    Just like in the last semester, you can withdraw from an exam up to three days before the exam, if you registered for the alternate examination date yourself. On our website, we provide you with information on everything you need to know about de-registrations and withdrawals from examinations.

    5. Exam registration in the spring semester 2022

    In the spring semester 2022, the MMM program has an early registration period from 2 to 16 March 2022  for module examinations in the subject areas Core Competences, Business Economics, and Business Administration.

    The general registration period is from 4 April until 20 April 2022.

    6. Updates from the University Library

    In the next semester, the University Library will again offer a series of courses on academic writing and research, data literacy, reference management, and subject-specific research for students at the higher education institutions in Mannheim. Find out about the program for the spring semester 2022 and register for the online courses in Portal².

    7. Information from the Institute of Sports

    If you would like to attend the sports program in the spring semester 2022, you must book a SportsCard on the homepage of the Institute of Sports. For students of the University of Mannheim, the Sportscard is free of charge.

    In the spring semester 2022, access to the gym in D2 is free of charge for students and employees of the University of Mannheim and the cooperating higher education institutions, no SportsCard is required. However, in order to comply with the present distance regulations and access restrictions due to the coronavirus pandemic, it is necessary to book an individual training slot before visiting the gym.

    8. Overview of the IT services

    On the UNIT website, you will find information about all IT services supporting your studies. In order to be able to make use of the services without any problems, we provide you with helpful instructions . If you have any questions or problems, our IT support team will be happy to assist you. For information on current malfunctions and planned maintenance work, please visit our maintenance and incidents section.

    9. News from the Studierendenwerk

    You can now book appointments online with the Social Counseling Services. Get information and counseling on financing your studies, jobs, social security, social benefits, managing studies and parenting or studying with a disability.

    The Psychological Counseling Services (PBS) of the Studierendenwerk are available for you if you need to talk about study-related or personal issues. Next to in-person counseling, there is also the option of video or telephone calls.  Please make sure to contact the PBS early on due to the high demand for counseling services. The social media channels of the Studierendenwerk offer regular posting series – currently on constructive communication in shared apartments. As of 21 February, posts will be all about how to cope with procrastination.

    Important reminder for recipients of a KfW student loan (KfW-Studienkredit):Please remember to provide the Studierendenwerk with the relevant documents for your next payment (proof of credits earned, copy of your ID card, enrollment certificate). Further information can be found at: www.stw-ma.de/sozialberatung.

    The new culinary concept greenes² – mindful campus food focuses on sustainability and regional sourcing of organic and authentic products. The coffee on the menu is the first of many carbon-neutral products that are to follow, for which a Product Carbon Footprint was determined. For this, all greenhouse gas emissions of the entire life cycle of the product were identified and compensated for.

    10. Jobs in helping to overcome the consequences of the pandemic

    The Ministry of Science, Research and Arts and the Ministry of Social Affairs of Baden-Württemberg would like to draw your attention to the Match4Healthcare platform. Via this platform, students interested in helping out a laboratory conducting PCR tests for Covid-19 can register themselves to work for a lab. Not only students of medicine are sought after. All persons with experience in health care, e.g. former volunteers etc. can register.

    The Lernen mit Rückenwind program of the Ministry of Education is continuing in the upcoming semester. This program addresses pupils who fell behind in school due to the pandemic. Students of a master’s of education who participate in this program have the possibility to reflect on their experience as part of a service-learning seminar, Kompetent in die Praxis, and can also receive ECTS credits for this.

    We wish you the best of luck for the upcoming exams and a great start to the new semester.

    Kind regards – and please stay healthy!
    Division II – Student Affairs

  • 7 December 2021

  • 26 November 2021

    Dear Students,

    Since 24 November 2021, a new coronavirus decree for higher education is in place. The decree stipulates the following changes for on-campus teaching operations, which are to mitigate the implications of the ongoing pandemic situation and protect you and all of us:

    • Since Monday, 22 November 2021, all students are required to wear face masks in all on-campus classes, even when the minimum safety distance can be maintained. Teachers are exempt from this rule.
    • Since Thursday, 25 November 2021, teachers are required to check the validity of all Classroom Passes in every on-campus class.
    • As of Monday, 29 November 2021, students are required to provide a 2G proof (vaccinated against or recovered from Covid-19), if they want to attend on-campus classes. This also applies to the study spaces outside of the University Library. Members of the teaching staff are exempt from the 2G rule.
    • On-campus examinations can take place as planned. For this, all students need to present a Classroom Pass, which will be issued in advance by the Classroom Pass Center upon submission of a valid 3G proof (vaccinated against, recovered from, or tested negative for Covid-19).

    What does this mean for you?

    • As before, you will receive your Classroom Pass at the Classroom Pass Center. Its scope of validity depends on your type of 3G proof:
      • Green (2G): you may attend in-person classes and use the free study spaces on campus and in the University Library.
      • Orange (3G): You may use the study spaces in the University Library and take in-person exams. However, you are not permitted to attend on-campus classes or use the study spaces outside the library.
      • Red: you are not allowed to enter the campus (except for the Classroom Pass Center).
    • To be able to use the library and participate in on-campus examinations, supervised rapid tests may be performed in the Classroom Pass Center.
    • If agreed upon in advance with everyone involved, it is possible to switch from in-person classes to virtual classes in the last two weeks of the lecture period. You will receive information about this from your teachers.
    • In individual cases, it is also possible to have online examinations instead of examinations on campus. You will also be informed about this by your teachers.
    • Due to the rising rates of infection, we recommend the additional use of rapid tests and at-home test kits, also if you have been vaccinated against or have recovered from Covid-19 (and we know that approx. 98% of you belong to this group). If you feel ill, please stay at home to protect yourself and others and contact a physician, if required.

    The protection measures for classes at the University of Mannheim work very well and there is no evidence of widespread infections on campus. However, we want to contribute to the reduction of contacts. Therefore, other areas of university life (e.g., meetings of bodies and committees and other work events) will return to the online format to protect all university members and to ensure that we can continue to have on- campus classes during the last weeks of the semester.

    Please take care and stay healthy!

    Best regards,
    Barbara Windscheid, Executive Vice President
    Prof. Dr. Thomas Puhl, President

  • 3 November 2021

    DearStudents,

    Although the fall semester is still in full swing, we are busy preparing the spring semester 2022. In light of the positive experiences we have made with the Classroom Pass and thanks to the high percentage of vaccinated students, the President's Office has decided to return to on-campus operations in the oncoming spring semester provided the pandemic situation and the statutory provisions allow it. With this decision, we want to give you the opportunity to return to campus and to the much-needed personal exchange with your fellow students.  But even if on-campus classes will be normal again in the next semester, there will be various options for digital classes.

    For you to be able to prepare for the upcoming semester, we have compiled the most frequent and important questions and answers for you:

    What kind of rules will apply on campus in the spring semester 2022?
    Currently, we are expecting that the distancing regulations will no longer apply in class. However, wearing masks and a valid Classroom Pass will still be necessary. In case there are any changes regarding the rules, we will inform you as soon as possible.

    In what way will classes take place in the spring semester 2022?
    The spring semester 2022 will be an on-campus semester. Digital classes will enhance teaching in the future, however, teachers are no longer obligated to offer a digital alternative alongside their on-campus classes.

    Where can I find information on the format of my classes?
    The course catalog for the spring semester 2022 will be published on 15 November 2021. On Portal2, under the tab “Parallel groups” you can find “Form of participation” which indicates the teaching mode for your class.

    In what way will exams take place in the spring semester 2022?
    With the return to on-campus classes, examinations will also take place on campus. However, individual examinations can take place online. Your examiner will inform you of the exam form at the time of registration in spring 2022 at the latest.

    Can I continue to take classes exclusively online?
    No, not exclusively. In the spring semester 2022, not every class will have an online counterpart. Please make the relevant arrangements to be in Mannheim for the spring semester.

    What do I need to do if I cannot be in Mannheim?
    In case you cannot attend on-campus classes due to a severe medical condition or due to entry restrictions for Germany due to the pandemic, you can request an academic leave of absence. Please find information on requesting an academic leave of absence on our website.

    Where can I find information on accommodation in Mannheim?
    Comprehensive information on apartments and shared apartments in the buildings of the Studierendenwerk as well as on the distribution process is available under https://www.stw-ma.de/en/Housing.html. General information on housing is also available on our website.

    We wish you a successful fall semester and are looking forward to seeing you on campus in the spring semester 2022.

    Yours sincerely,

    Barbara Windscheid, Executive Vice President  
    Thomas Puhl, President

     

  • 22 October 2021

    Dear Students,

    With the start of the re-registration period for the spring semester 2022 and the exam registration, we decided it is a good time to give you new important information from various areas of our university.

    1. Re-registration for the spring semester 2022

    The re-registration period for the spring semester 2022 started on 15 October and continues until 1 December.

    In case you would like to continue your studies at the University of Mannheim in the upcoming semester, please transfer the semester fee of EUR 194.30 and possible further tuition fees by the due date to the account of the University of Mannheim. You can print our your enrollment record in Portal² after you have re-registered. Please go to My Studies > Student Service > Certificates to download and print your records.

    Currently, we are expecting that the upcoming spring semester is going to be an on-campus semester. We will give you all the necessary information as soon as the details are definite.

    2. Exam registration – late registration, withdrawal and a change in registration

    2.1 General information on the exam registration / examination periods

    Regular registration period

    27 October until 10 November 2021

    Examination periods for regular examination dates

    11 December 2021 until 23 December 2021 and 7 January 2022 until 12 January 2022 (for individual exams)

    Examination periods for alternate examination dates

    5 February 2022 until 12 February 2022


    You can find a list with the individual exam dates on our website.

    Please note: Effective immediately, there will be no more confirmation e-mails after a successful exam registration. You can access your exam registrations any time via Portal² under “My exams”.

    2.2 General information about the exam formats

    This semester, examinations will take place on campus and online. You will receive information about the exam format for the regular and alternate examination dates by the time the exam registration period starts. This information will be available in Portal² under each exam.

    In order to take an on-campus examination, a Classroom Pass is mandatory. 

    2.3 Reminder for the rules for late registrations, withdrawals and changes in registration

    Just like last semester, late registrations and changes in registration are possible up to three days prior to the respective regular examination date, provided that this is generally an option for the respective exam. Withdrawals are possible up to three days prior to the respective regular or alternate examination date. For examinations that are not written exams, the deadline for late registrations and withdrawals generally ends on 3 December 2021. All details about these rules are available on our website.

    On the web pages of the Student Services, you can also find information on de-registering from examinations due to the special circumstances of the coronavirus pandemic. These are still valid in the fall semester 2021 and you can make use of them.

    In case you are unable to attend an on campus exam for reasons you are not responsible for, e.g. you are not allowed to enter Germany, you can request compensation for hardship with your respective examination committee.

    3. Extension of examination deadlines and the standard period of study due to the coronavirus

    In order to mitigate the adverse effects of studying under the current pandemic conditions, legislators have once again extended the standard periods of study and the deadlines for completing coursework and examinations. Please check our website for all details about this adjustment.

    4. General information on teaching and learning activities

    4.1 Working spaces for students

    This fall semester, the university will open all lecture halls and seminar rooms which are not used for classes to provide students with free work stations. This way, you can participate in online classes while you are on campus. In these rooms, it is explicitly permitted to talk and to participate in actively in classes. Out of consideration for your fellow students, we kindly ask you to use a headset or headphones.

    Please make sure to register via Checkin when you use the spaces for studying. You will be checked out automatically, once the regular studying block ends. Please renew your registration, if you are staying any longer.

    4.2 Recordings of classes

    We want to remind you that many lectures are being recorded as hybrid classes. If the red light on the teacher’s desk is on, the on-campus class you are attending is being recorded.

    4.3 Self-testing for Covid-19 at the Classroom Pass Center

    The university’s supply of Covid-19 test kits that have been provided free of charge is used up. Please bring your own test kit, if you want to take a supervised test at the Classroom Pass Center in order to participate in on-campus classes.

    5. News from the University IT (UNIT)

    5.1 UNIT InfoCenter

    Our team at the InfoCenter is happy to advise you from Monday to Friday from 10 a.m. until 3 p.m. Scheduling an appointment is no longer necessary. For more information on our services and on how to reach us, please refer to the website of UNIT.

    5.2 Borrowing laptops for digital examinations

    UNIT and the University Library cooperate to provide laptops that students may borrow. The laptops have the latest versions of SPSS and STATA and may be borrowed for 14 days or a semester at the University Library. For more information, please see the website of the University Library.

    6. Updates from the University Library

    As of now, you can use the virtual Classroom Pass as proof for entering the University Library. On the Checkin page for the Classroom Pass, you can consent to providing the University Library with your 3G status for checking into the libraries. This means that Classroom Pass holders will no longer need to have their 3G proof checked at the library entrance. If you have a Classroom Pass, you can simply check into the library.

    In order to do so, please go to the tab “Show my data” in Checkin and consent to the storing of the 3G proof by checking both boxes. On the University Library’s blog, you will find a short video with instructions.

    7. Conflicts at University

    If you find yourself in a difficult situation, the University of Mannheim offers a broad range of advice and support services. You can easily find the right contact in the Advice Services Directory, if you have any questions or problems.

    As laid out in its Code of Conduct, the University of Mannheim promotes kindness, respect and tolerance. In the event of any violations of the Code of Conduct, the advisors of the Department of Equal Opportunity and Social Diversity will support you.

    Ute Pfründer, Diplom Psychologist, offers social counseling, in particular when dealing with sexual harassment and discrimination. You are welcome to use these sessions to speak about difficult situations in a confidential setting, such as problems with reconciling studies and family life, bullying, stalking, or personal conflicts.

    8. News from the Institute of Sports

    For participating in the sports program, the following applies:

    A Sportscard is the basic requirement for participating. For students of the University of Mannheim, the Sportscard is free of charge. The number of participants in each course is limited. If you want to take part in a course, you need to register in advance. Currently, the 3G requirement also applies to the sports facilities. In order to simplify the Checkin process, you can voluntarily consent to storing your 3G status in the system of the Institute of Sports.

    On the website and the social media channels of the Institute of Sports (facebook.com/UniMannheimSport, instagram.com/unima_sports), you will find the latest information on potential changes to these rules.

    You can still find all important information on the coronavirus on our central website. Please check this website regularly and do not hesitate to get in touch with us if you have questions. Please also keep an eye on your university e-mail account so that you do not miss any important information.

    We wish you a successful semester and all the best for preparing and taking your exams. Please watch out for one another!

    We will probably send you the next e-mail with information on classes and examinations by the beginning of December.

    Sincerely,

    Division for Student Affairs

     

     

  • 30 August 2021

    Dear Students,

    First of all: thank you very much for participating in our survey on your current vaccination status. Almost 85 % of the students who participated will be vaccinated until the beginning of the lecture period – this is a great interim result! In case you would like to get vaccinated but did not arrange a vaccination appointment yet, please feel free to have a look at our web page with vaccination offers for students.

    We already announced in our last e-mail in August that we are happy to be offering a lot more in-person classes in the fall semester. In order to do so, however, everyone who wants to participate in in-person classes must be able to show a 3G proof, i.e. prove that they are vaccinated against, tested negative for or have recovered from Covid-19.

    We hope that the measures we have planned will allow us to keep up the in-person classes during the whole semester. However, if infection rates rise in the fall, it is generally possible that the measures to curb the spread of the coronavirus will be adapted on the state level and that we will have to switch to 2G proofs instead of 3G proofs (meaning that tests would no longer be accepted). Therefore, we would like to point out the importance of vaccinations. If you can get vaccinated against Covid-19 but are not vaccinated yet, please get vaccinated. This way, you help to secure in-person classes during the fall semester.

    In this e-mail, you will find all necessary information on what you need to keep in mind when you are on campus in the fall semester.

    1. Verifying your 3G proof in the Classroom Pass Center

    As of this fall semester, you need a Classroom Pass in order to participate in in-person classes or to study at one of the university’s work stations. The Classroom Pass is your confirmation that you provided the University of Mannheim with a 3G proof.

    We will check if the participants of randomly selected classes or users of randomly selected workstations for students have a Classroom Pass. Please carry the Classroom Pass always with you, no matter if you have the digital version or the paper version.

    You can obtain the Classroom Pass in the Classroom Pass Centeras of 1 September. Please visit this website to find out where the Classroom Pass Center is located, which documents you must bring and to find other important questions and answers about the Classroom Pass Center.

    2. Attending in-person classes

    Just like last year, contact tracing will be necessary again in this semester. For this reason, you must register for in-person classes via Portal² in advance. When you are on campus for the specific class, you must either use Checkin or complete a paper form for checking into the room. You can find the paper forms in the red boxes in the lecture hall or seminar room. Please give the completed form to your teacher at the beginning of the class, without being asked to do so.

    In order to participate in in-person classes, you must be able to present a 3G proof in form of a Classroom Pass. Further information on the Classroom Pass is available on our website. Please note: When participating in an in-person class, please wear a medical-grade mask at all times, unless stated otherwise by your lecturer.

    3. Work stations for students and study groups

    In this fall semester, the university will open all lecture halls and seminar rooms which are not used for classes to provide students with free work stations. This way, you can participate in online classes while you are on campus. Just like last year, contact tracing will be necessary again. Therefore, you must check into a room in via Checkin. Checkin is an application for online attendance tracking in lecture halls and seminar rooms. If you attend an in-person class at the University of Mannheim or use a free work station, you need to register at https://checkin.uni-mannheim.de and check into the class or the room directly before you enter or upon entering the room. For more information, please visit the website of the University IT.

    In your Checkin account you can see in which rooms free work stations are currently available. In this semester, the university requires you to provide a 3G proof in form of a Classroom Pass for using a free work station. Further information on the Classroom Pass is available on our website. Please note: When using a work station, please sit on the marked seats only and wear a medical-grade mask at all times.

    You can also use MS Teams to work together with your fellow students in study groupsoff-campus. You can find detailed information on how this works on the Teams tutorial pages of the University IT (available in German only).

    We recommend that, in particular, first-year students use these options to study together with fellow students. This way, you can get to know other students very early on during your studies and this can have a positive effect on your learning success. Please visit this university website for more recommendations about learning and studying at a university.

    4. General guidelines on how to behave

    Please watch out for one another! This also applies in this semester. Please keep a distance of 1.5 meters to each other, wash and sanitize your hands regularly and keep in mind that you are obliged to wear a medical-grade face mask on campus.

    In this semester, anyone accessing the University of Mannheim must wear a face maskin all university buildings and rooms. Exceptions are possible in classes if the distance of 1.5 meters between the seats can be maintained. Please ask your teachers if this is the case for your classes. Teachers and persons holding a presentationdo not have to wear masks while they speak. However, the minimum distance of 1.5 meters must be kept. Outside of the buildings, the obligation to wear a face mask applies only if the minimum distance of 1.5 meters to other people cannot be maintained.

    While in-person classes will be possible again, other advisory services of the university can only take place online and with appointment. We apologize in advance for any inconvenience. If you would like to make use of an advisory service, please get in touch with the respective service center or institution in advance and arrange an appointment – either via telephone, via e-mail or via an online tool for booking appointments.

    More information on how to behave during the coronavirus pandemic is available on posters and signs on campus as well as on the coronavirus information page for students and the university’s general coronavirus information page.


    And last but not least: We are very happy that in-person classes will be possible again in the fall semester and to see you all again on campus soon! We wish you a great and successful start into the fall semester 2021!

    Kind regards,

    Your Task Force

  • 14 July 2021

    Dear Students,

    After more than three semesters of virtual teaching, we are finally able to offer you more on-campus classes in the upcoming fall semester. Under the current coronavirus decree for higher education (Corona-Verordnung für den Studienbetrieb), for example, small courses with up to 35 participants can take place on campus and without distancing. The President's Office may also approve larger courses in which the participants occupy up to 60% of the capacity of a room and the distance between the participants is significantly reduced, compared to the regulations of the last semesters. For the time being, you will be required to wear a mask during these classes, and you must either be vaccinated against, tested negative for or have recovered from Covid-19.

    To offer you as many on-campus classes as possible, it is very important that we have a high percentage of our students and teachers vaccinated. For this purpose, we have prepared a quick survey that we will send you in a separate e-mail in the next couple of days. In this anonymous survey, we want to find out if you are already vaccinated or if you plan on getting vaccinated before the semester starts. We kindly ask you to participate in this survey, as it helps us enormously in getting a realistic impression of the situation in the fall and in planning on-campus teaching as best as possible.

    We have also created a website (in German, we are working on the translation) on which you will find current vaccination offers for students of the University of Mannheim. Currently and presumably until the beginning of September, the City of Mannheim offers vaccinations to all students (Moderna vaccine). On 19 and 20 June, our occupational physician, Dr. Sehling, will offer vaccinations exclusively to students (BioNTech vaccine) on the university’s premises. The website will be continuously updated as soon as we learn about new offers. You are welcome to drop by from time to time.

    We have already informed the teachers about the new opportunities for on-campus classes. Currently, the schools are planning the courses they can offer on-campus and alternative options for those students unable to participate in on-campus classes (e.g. because they belong to a risk group and are unable to get vaccinated). Due to this, the details on courses in Portal2 might change during the next days and weeks. Thank you for your patience.

    We would also like to thank you for persevering these last three semesters, for your solidarity and support of your fellow students and (older) citizens as well as for dealing constructively with virtual teaching. The situation has been challenging for you as a student and for us as a university, and it is still not easy. We highly respect what you have accomplished during this difficult time and are more than happy to welcome you back on campus in September!

    Kind regards,

    Prof. Dr. Thomas Puhl, President

    Barbara Windscheid, Executive Vice President

     

  • 11 June 2021

    Dear Students,

    The semester is coming to an end and the exam period is about to start. In today’s e-mail we have compiled important news and information on different topics for you.

    1     Reminder: Re-registration for the fall semester 2021/22

    Until Tuesday, 15 June 2021, you can still re-register for the fall semester 2021/2022.

    If you want to continue to study at the University of Mannheim in the upcoming semester, please transfer the semester fee in the amount of EUR 194.30 (NEW!) and any additional tuition fees as soon as possible to the bank account of the University of Mannheim.

    If you go to My Studies > Student Services > Bills and Payments in Portal2, you will see the amount to be paid for re-registration, the amountthat has already been paid and the amount you still need to pay.

    2     Examinations

    2.1       General information on the exam registration / examination periods

    Exams on the regular examination dates take place between 19 June and 3 July 2021. On our website, you will find the exam schedule with more information on times and forms of examinations. Exams on the alternate examination dates take place between 28 August and 4 September 2021.

    2.2       Regulations for late registrations, withdrawals and changes in registration

    Just like last semester, late registrations and changes in registration are possible up to three days prior to the respective regular examination date, provided that this is generally an option for the respective exam. Withdrawals are possible up to three days prior to the respective regular or alternate examination date. For examinations that are not written exams, the deadline for late registrations and withdrawals generally ends on 11 June 2021.

    Details about these rules are available on our website.

    On the web pages of the Student Services, you can also find information on de-registering from examinations due to the special circumstances of the coronavirus pandemic.

    2.3       Exam preparation with Microsoft 365

    We have an extra Microsoft 365 instance for students that offers various options for effective collaboration so that you and your learning group can prepare the upcoming exams as best as possible, even if you are off-campus. Under M 365 for students, you will find all available applications and instructions as well as helpful video tutorials.

    3     News from the University Library

    As of Wednesday, 9 June 2021, the subject libraries A3, A5, Schloss Ehrenhof and Schloss Schneckenhof are open with new opening hours and more seats. Members of the University of Mannheim can still book seats in advance. However, seats are also available for spontaneous visits. Please pay attention to the display of available seats. Pre-ordering media from the Central Lending Library is no longer mandatory. You can borrow items on site.

    For more information, please see the website of the University Library.

    The University Library, in cooperation with UNIT, will soon be providing additional loan laptops for participation in digital exams and events. The new laptops were funded by quality assurance funds of the students´ union.

    4     News from the Studierendenwerk Mannheim

    4.1       Financing your studies

    Students who are in financial need due to the coronavirus pandemic can apply for the interim financial aid separately for each month until September 2021 here: www.überbrückungshilfe-studierende.de.

    Detailed information on other options to finance your studies, such as loans, scholarships, student loans and KfW student loans can be obtained at the Social Counseling Services of the Studierendenwerk here: www.stw-ma.de/SocialCounselingServices

    4. 2      Study support

    The e-learning course on self-managed learning is still available to all students of the University of Mannheim free of charge via ILIAS. The course offers help and advice on self-managed learning as well as on study-related topics, such as time management or work conditions. Unfortunately, the course is currently available in German only. www.uni-mannheim.de/studium/beratung-und-service/lern-und-studientechniken/e-learning-kurs-selbstreguliertes-lernen/.

    You can also download a presentation (in German) from the Psychological Counseling Services from a talk that they gave during the Mental Health Month. The presentation is available here: https://asta-uni-mannheim.de/download/31594/

    5     Support and advisory services

    As laid out in its Code of Conduct, the University of Mannheim promotes a friendly environment and a tolerant organizational culture to create the best conditions for studying and researching.

    Therefore, all members of the university are required to treat each other with respect – in all rooms and institutions of the university, on campus as well as during in-person and online classes.

    Ute Pfründer (Diplom Psychologist of the initial point of contact and counseling service of the Department of Gender Equality and Social Diversity is offering counseling sessions in case issues relating to sexual harassment or discrimination arise. You are welcome to use these sessions to speak about difficult situations in a confidential setting, such as problems with reconciling studies and family life, bullying, stalking, or personal conflicts.

    6     Student initiative PISIC („Projektinitiative Studieren in Corona“)

    Students from Heidelberg have started a project initiative on studying during the coronavirus pandemic (“Projektinitiative Studieren in Corona“ (PISIC)). For more information, please click here.

     

    You can still find all important information on the coronavirus on our central website. Please also keep an eye on your university e-mail account so that you do not miss any important information. We will also inform you via e-mail as soon as we know if and how the university will open again and what the fall semester will look like. We are doing our best to achieve the best possible study environment for each opening scenario.

    We hope that you end the semester successfully and wish you much success with your exams. Please watch out for one another and follow our hygiene and distance rules on campus.

    We will send the next e-mail with information on the teaching operations in the fall semester 2021/2022 in August.

     

    Sincerely, Division for Student Affairs

  • 23 April 2021

    Dear students,

    The exam registration period starts next week and we have compiled important news and information on different topics for you.

    1. Re-registration for the fall semester 2021/22

    As of 1 May 2021 and until 15 June 2021 you can re-register for the fall semester 2021/22.

    If you want to continue to study at the University of Mannheim in the upcoming semester, please transfer the semester fee of EUR 194,30 Euro (NEW!) and any additional tuition fees to thebank account of the University of Mannheim by the re-registration deadline.

    Please note the increased semester fee for the fall semester 2021/22. You can find all details on our website.

     

    2. Exam registration – late registration, withdrawals and changes in registration

    2.1 General information on the exam registration / examination periods

    Regular registration period

    21 April until 5 May 2021

    Early registration period for the MMM program

    17 March to 31 March 2021

    Examination periods for regular examination dates

    19 June to 3 July 2021

    Examination periods for alternate examination dates

    28 August to 4 September 2021

    You can find a list with the individual exam dates on the usual website.

    2.2 General information about the exam formats

    In this semester, most exams will take place in an online format again. You will receive information about the exam format for the regular and alternate examination dates by the time the exam registration period starts. This information will be available in Portal² under each exam.

    The university management is also keeping an eye on the current rules for testing etc. for all scheduled in-person exams. All students and examiners who participate in the in-person exams in April and May have the option to receive at-home tests from the university free of charge. The affected students were already informed about this.

    As soon as we know the rules for the month of June, we will find solutions for all scheduled in-person exams and inform everyone involved.

    2.3 Reminder for the rules for late registrations, withdrawals and changes in registration

    Just like last semester, late registrations and changes in registration are possible up to three days prior to the respective regular examination date, provided that this is generally an option for the respective exam. Withdrawals are possible up to three days prior to the respective regular or alternate examination date. For examinations that are not written exams, the deadline for late registrations and withdrawals generally ends on 11 June 2021.

    All details about these rules are available on our website.

    On the web pages of the Student Services, you can also find information on de-registering from examinations due to the special circumstances of the coronavirus pandemic. These are still valid in the spring semester 2021 and you can make use of them.

     

    3. Extension of examination deadlines and the standard period of study due to the coronavirus

    In order to mitigate hardship for students during the coronavirus pandemic, the individual standard periods of study and the examination deadlines (orientation examination and deadline for the maximum period of study) are extended for all students who were enrolled in the spring semester 2020 or the fall semester 2020/2021 by one semester for each of these semesters. Please check our website for all details about this rule.

     

    4. General information on teaching and learning activities

    4.1 Remaining classes in the spring semester 2021

    Due to the current version of the Corona Ordinance (CoronaVO) of the Land of Baden-Württemberg, there will be no classes or other events on the campus of the University of Mannheim until 16 Mai 2021. Until this date, the rooms of the university can also not be used for independent study. All courses of the spring semester 2021 are continued online. Further information can be found on our website.

    As soon as in-person classes are an option again, everyone involved will be informed in due time.

    4.2 Lecture period of the fall semester 2021/22 and the spring semester 2022

    On 10 March 2021, the Senate of the University of Mannheim approved the lecture periods of the two upcoming semesters.

     

    Fall semester 2021/22

    Start of the lecture period for students in higher semesters

    6 September 2021

    Start of the lecture period for first-year students (in bachelor's programs)

    13 September 2021

    Spring semester 2022

    Start of the lecture period (for all students)

    14 February 2022

     

    5. New student management system

    In the beginning of April, we successfully introduced our new student management system. The services for students were resumed. In May 2021, we will release more self-services for students. We will inform you in more detail in due time.

     

    6. New process for resetting the password for your Uni-ID

    The Uni-ID is your unique ID which you need for authentication purposes for various services offered by the University of Mannheim. Managing your Uni-ID is now even simpler and more secure: A security question is no longer needed when creating a password for your Uni-ID. Instead, you can enter your private e-mail address. This allows you to reset your password on your own, if you have forgotten your password.

    Password resetting by using your security question will no longer be possible. We therefore ask you to replace your security question by your private e-mail address until 14 May 2021 .

    Please go to www.uni-mannheim.de/passwort and click on “password”. Then select “enter your private e-mail address”.

    Entering your private e-mail address is voluntary and allows you to reset your password on your own. It is still possible to reset your password via the InfoCenter. In this case, however, we need to verify your identity.

    If you have questions or problems, do not hesitate to contact the IT support by calling -2000, sending a message to the Microsoft Teams account “itsupport.2000” or sending an e-mail to itsupport uni-mannheim.de.

     

    7. Career Fair UniMA Digital 2021 – Your dream job is just one mouse-click away

    This year, the career fair of the university of Mannheim will be an online event: the Career Fair UniMA Digital 2021. The highlights of the fair are live booths, company presentations, talks, one-on-one chats and interviews as well as online CV checks.

    On 28 April between 9 a.m. and 4 p.m., students who are enrolled in a bachelor’s or master’s program have the chance to meet more than 60 potential employers on a digital platform. Visitors of the Career Fair UniMA Digital 2021 can look forward to meeting new people, exploring useful ideas, and engaging in interesting conversations.

    For further information, please visit the website of the CareerNetwork.The career fair is – as always – free of charge.

     

    8. News from the Studierendenwerk Mannheim

    BAföG:

    Please remember to submit your BAföG application in due time (until 31 May 2021 to be supported without interruption) for repeat applications as of August 2021. You can download all required forms with explanations (in German) on www.stw-ma.de/bafög-service-center.

    Social counseling services:

    The interim financial aid of the federal government for students in need due to the pandemic situation was renewed for April until the end of September 2021. For more details on the requirements, please see: www.ueberbrueckungshilfe-studierende.de

    The loan office (https://www.stw-ma.de/darlehen.html) is helping students who are in severe financial difficulties that occurred through no fault of their own. We advise and inform you about more options your studies, such as loans, scholarships or student loans: www.stw-ma.de/studienfinanzierung

     

    9. Support and advisory services

    The Student Services, the International Office and your program manager are still offering virtual advisory services. Simply book an appointment on the respective websites. On working days, you can contact the Express Service via e-mail. You can order documents that you need with this form. Of course, we will also still send documents by mail. Please use the order form.

    As laid out in its Code of Conduct, the University of Mannheim promotes a friendly environment and a tolerant organizational culture to create the best conditions for studying and researching.

    Therefore, all members of the university are required to treat each other with respect – in all rooms and institutions of the university, on campus as well as during in-person and online classes.

    XXX (Diplom Psychologist of the initial point of contact and conseling service of the Department of Gender Equality and Social Diversity) is offering counseling sessions in case issues relating to sexual harassment or discrimination arise. You are welcome to use these sessions to speak about difficult situations in a confidential setting, such as problems with reconciling studies and family life, bullying, stalking, or personal conflicts.

     

    You can still find all important information on the coronavirus on our central website. Please check this website regularly and do not hesitate to get in touch with us if you have questions. Please also keep an eye on your university e-mail account so that you do not miss any important information.

    We wish you a successful semester and all the best for preparing and taking your exams. Please watch out for one another and follow our hygiene and distance rules on campus.

    We will probably send you the next e-mail with information on classes and examinations by mid-June.

    Sincerely,

    Division for Student Affairs

  • 26 February 2021

    Dear Students,

    Just in time before the start of the lecture period, we have compiled important news and information on different topics for you.

    1. General information for the beginning of the lecture period

    Due to the current version of the Corona Ordinance (CoronaVO) of the Land of Baden-Württemberg, there will be no classes or other events on the campus of the University of Mannheim until 7 March 2021. Until this date, the rooms of the university may also not be used for independent study and the computing labs as well as the university buildings remain closed. The lecture period of the spring semester 2021 starts on 1 March solely with online teaching. Further information can be found on our website.

    2. Accessing online classes via Portal²

    Please enter Zoom rooms for your classes only via Portal². In Portal², you will always find the latest links to your classes. The reason for this is that if a link is zoombombed, the University IT might change it at short notice.

    3. Registering for exams and exam dates of the spring semester 2021

    The exams of the spring semester 2021 take place between 19 June and 3 July 2021 (regular examination dates) and between 28 August and 4 September 2021 (alternate examination dates). The current dates for the exam registration period of the spring semester 2021 and a list with the exact examination dates will be available on the usual websites in the course of the next week.

    4. Microsoft 365 for students

    You can use the Microsoft 365 instance for students to work with your fellow students in virtual study groups. Furthermore, this new instance enables you to use OneDrive with 1 TB of cloud storage, a cloud version of Office 365 with Word, Excel and PowerPoint, OneNote as well as Lists. On the page Microsoft 365 for students, you will find an overview of all available applications with instructions and information for activating your account.

    5. News from the University Library

    The libraries will remain closed at least until 7 March 2021. The Central Lending Library is open with limited access for picking up pre-ordered items. However, you can still use the scan service and the extended collections of digital media.

    The latest information is available on the website of the University Library and on this page.

    6. Current opening hours and services of the Studierendenwerk

    To see the opening hours and services offered by the Studierendenwerk Mannheim at the start of the semester, please visit the Studierendenwerk website.

    7. Financing your studies

    The BAföG Office of the Studierendenwerk Mannheim is offering a new online service. You can check it out here: www.stw-ma.de/bafoeg_service_center

    The interim financial aid of the Federal Government for students who are in financial need due to the coronavirus pandemic is still available. Depending on your financial need, you can receive up to 500 EUR per month. The interim aid may only be requested on this online portal.

    We have compiled further financing options and other financial support on this website.

    8. Support and advisory services

    The Student Services, the International Office and your program managers are still offering virtual advisory services. Simply book an appointment on the respective websites.

    On working days, you can contact the Express Service via e-mail. As soon as entering the university buildings is allowed again, we will offer the option to pre-order and pick up documents in person. You can order the documents that you need with this form[TA2] . Of course, we will also still send documents by mail. Please use the contact form[TA3]  to pre-order documents.

    If you are facing conflicts and problems and don’t know how to deal with them, if you are having problems to reconcile your studies and family life or if you experienced sexual harassment, discrimination, bullying, stalking or personal conflicts and need support, please feel free to reach out Ute Pfründer (Diplom Psychologist of the initial point of contact and counseling service of the Department of Gender Equality and Social Diversity) to make a confidential appointment. On the website of the Department of Gender Equality and Social Diversity, you can also find detailed information on topics such as reconciling work/studies and family life during the coronavirus crisis and digital, sexualized, psychological and physical violence.

     

    You can still find all important information on the coronavirus on our central website. Please check this website regularly and do not hesitate to get in touch with us if you have questions. Please also keep an eye on your university e-mail account so that you do not miss any important information.

    We wish you a great start into the new semester. Please watch out for one another and follow our hygiene and distance rules on campus.

    We will probably send you the next e-mail with information on classes and examinations by mid- April.

    Sincerely,

    Division for Student Affairs

  • 8 February 2021

    Dear students,

    Just in time before the start of the alternate examination dates of the fall semester 2020/21, we would like to give you some information and remind you of the current regulations.

    1. Alternate examination dates and exam organization

    The alternate examination dates for the fall semester 2020/2021 will take place one week before the start of the lecture period of the spring semester, i.e. from 20 February 2021 until 27 February 2021. On our website, you will find more details on the exam schedule and the exam formats.

    2. Withdrawal from exams / de-registration due to the coronavirus

    Just like in the last semester, you can withdraw from an exam up to three days before the exam, if you registered for the alternate examination date yourself. For more details on withdrawing from exams for your program, please refer to our website.
    For exams for which you were automatically registered because you withdrew or failed on the regular examination date, you can simple de-register at the alternate examination date. To do so, you only need to declare that you want to withdraw before the start of the examination and refer to the special circumstances of the coronavirus pandemic. For more information, please see our website.

    3. Submission of the final thesis

    Generally, bachelor’s and master's theses must still be submitted via e-mail. In order to meet your deadline, you must e-mail your thesis as a PDF by the deadline to your responsible examiner and copy your responsible advisor at the Student Services in. Please submit the paper version of your thesis without undue delay, in accordance with the applicable examination regulations. For more information – also on submitting the paper version – please refer to our website.

    4. Limited use of the University Library

    The Libraries will remain closed. The Central Lending Library is open with limited access for picking up pre-ordered items. We will continue to offer a scan service for all members of the University of Mannheim. More information can be found on the University Library’s Website.

    5. The most important and latest information for students on our coronavirus information website

    On our coronavirus website for students, you will find the most important and latest information for students, for example on classes in the spring semester 2021. If you have any questions, please check this site regularly.

    At the end of February, you will receive the next e-mail with more details on the start of the lecture period in the spring semester 2021. We wish you the best of luck for the upcoming exams and a great start to the new semester.

    Kind regards – and please stay healthy!
    Division II – Student Affairs

  • 16 December 2020

    Dear Students,

    Today we must share some news with you that we have to implement due to the new Corona Ordinance of the Land of Baden-Württemberg. We sincerely apologize for these short-term changes. Please be assured that the staff members of University of Mannheim are doing everything they can to continue the classes and examinations despite the current restrictions.

    The University Library closes as of today and until 10 January 2021

    Yesterday we were not sure yet, but today we are – the University Library must close as of today, 16 December 2020 due to the new Corona Ordinance of the Land of Baden-Württemberg. The library will be closed until 10 January 2021. While the library is closed, borrowing items is also not allowed.

    We will continue to offer a scan service for all members of the University of Mannheim. However, this service will not be available from 23 December 2020 until 3 January 2021.

    We apologize for any inconvenience that is caused by this short-term closure of the library.

    The latest information on the services of the University Library are available here.

    Workspaces for independent study in the Ostflügel cannot be used anymore

    Due to the new regulations of the Land of Baden-Württemberg, the lecture halls in the Ostflügel may not be used for independent study anymore. This regulation is valid as of today and at least until 10 January 2021. As of today, you cannot register for rooms via Checkin anymore.

    Furthermore, the university buildings will be closed as of tomorrow, 17 December and until 10 January. During this time, the university buildings can only be accessed with ecUM cards.

    Please also note that most staff members are currently working from home due to the pandemic situation. Please contact them via e-mail or make use of the online consultation hours. This is the safest way to have any urgent questions answered.

    Exams will take place as planned

    Most scheduled exams will take place as planned – also the few in-person exams. Several in-person exams were changed to an online format because students explicitly expressed this wish. All affected students were informed about this. As things stand at present, all other exams can take place as planned in December and January. The latest exam schedule is available on the website of the Student Services.

    We are aware that these short-term changes are making things more complicated for you. Please hang in there, use the advisory services of the university and reach out to us, for example to the Student Services, in case you are having any problems that we can help you with.

    We wish you all the best for preparing and taking your exams and afterwards a restful holiday!

     

    Kind regards – and please stay healthy!

     

    Barbara Windscheid, Executive Vice President

    Prof. Thomas Puhl, President 

    Dr. Sabine Gehrlein, University Librarian

  • 27 November 2020

  • 18 October 2020

    Dear students of our university,

    The Ministry of Science has amended the Corona-Regulation on Studies in Higher Education and Arts (Corona-Verordnung Studienbetrieb und Kunst) today. The change will be applicable from 19 October 2020 on, that is from tomorrow morning (Monday) on. The most important change is the order that masks must be worn not only in traffic zones (as was the case until now), but also “in classes at the seat” (§ 3 sec. 1 No. 1). Please inform your fellow-students about this change – most of them won’t have got the news.

    We’ll yet have to analyse the new rules in detail. But I assume for the time being, that the obligation to wear masks

    • applies “in class” – not, however, in the library (as soon as you have reached your seat)
    • that in class it applies to those sitting “on their seat” – not to teaching staff that is not sitting;
    • and that it is not applicable for exams, especially written tests.

    Further details have to be clarified torrow (Monday) – we’ll keep you posted.

    Stay calm – take care of yourself and your fellows; and stay healthy. And please excuse my improvable close-to-midnight-English.

    Best, Thomas Puhl

    President

  • 15 October 2020

  • 25 September 2020

  • 26 August 2020

    Dear Students,

    The beginning of the lecture period on 28 September is fast approaching and we are busy planning the new semester ahead. We aim at offering a good range of courses and want to enable you to complete the fall semester successfully. In conversations with student representatives and teachers, we were told that you would like to have more on-campus classes. Of course, we would like to fulfill this wish wherever possible. However, as we also have to protect the health of all university members and still need to comply with the distance regulations at the university, we have only very limited seating capacities in our lecture halls. Therefore, we will be using mostly digital tools for teaching in the fall semester and wherever possible, this digital teaching will be complemented by on-campus classes. The departments and teachers will inform you about the specific plans for your degree program and the different courses after they have finalized their plans. You will then also be able to find this information in Portal² when clicking on the respective course.

    Nevertheless, we want to inform you about the following topics today:

    New website and social media series on studying during the coronavirus pandemic

    During the last months, we offered advice on the teaching operations and current events via e-mail. We have now gathered this information on a new FAQ website. We will use this website to provide you with further information in the future. Therefore, we recommend that you visit this page regularly. Please find the link here.

    We will also inform you about the most important changes in our new social media series “Neues aus den Studienbüros” (News from the Student Services). You are welcome to watch out for these posts to keep up to date. 

    Consultation hours in the central service centers and institutions (Student Services, International Office)

    The support and advisory services of the Student Services and the International Office are still available to you. We received a lot of positive feedback from students on consultations via video call or telephone. To make it easier for you to book an appointment, we have integrated a new tool on our websites to book an appointment via video call or telephone online.

    You will find this online tool for appointments on the website of the respective contact persons shortly:

    Student Services: https://www.uni-mannheim.de/stb-kontakt

    International Office: https://www.uni-mannheim.de/universitaet/einrichtungen/akademisches-auslandsamt/

    You will then have your appointment via video call or telephone at the agreed time. In exceptional cases, you can also make an appointment to come to L1,1 in person, if the staff members are available and provided that you respect the current hygiene regulations. The building will generally be open as of 31 August 2020. However, in order to make use of the counseling service on campus in L1,1 you must schedule an appointment in advance

    Services of the Express Service

    On working days, you can still contact the Express Service via e-mail.

    As of 31 August 2020, you have the option to pick up pre-ordered paper documents in person. To do so, please pre-order the required documents via the linked form. We will create these documents and inform you about the date and time, when you can come and pick up your documents at the Express Service. In general, this appointment takes place within three working days. The appointments to pick up documents will be during the following time slots: Mondays between 10.30 a.m. and 12.30 p.m. and Wednesdays between 2 p.m. and 4 p.m. Please note that you can only pick up the documents if you pre-ordered them electronically in advance.

    Of course, we will also still send documents by mail. To make use of this option, please use the order form or send us an e-mail. Please always mention the postal address where we should send the documents.  

    Exam schedule for alternate examination dates

    The exam schedule for the alternate examination dates has been online for a few days. Here, you can find the exact times and the format of the examinations. You find the exam schedule by clicking on the following link: https://www.uni-mannheim.de/en/academics/during-your-studies/examinations/taking-an-examination/dates/

    In the upcoming weeks, we will continue to prepare the fall semester and keep you updated with the latest information.

    Kind regards from Mannheim,

    Division II – Student Affairs

     

  • 31 July 2020

    Dear Colleagues,
    dear Fellow Students,
    dear Sir or Madam,

    The President's Office decided to end the closure of the university buildings by 31 August 2020. From that date onwards, all members and affiliates of the university will be able to access the university buildings again. This decision forms the basis for on-campus classes, which will be conducted in the upcoming fall semester 2020/21 to complement digital teaching. Most on-campus classes will be offered for first-year students, so that they can get used to university life.

    The University Library is also taking further steps to open its libraries.  This will already happen on Monday, 3 August 2020. From this date onwards, all user groups will be able to enter the Schloss Ehrenhof Library and the A3 Library from Mondays to Fridays from 10 am to 8 pm (except for public holidays) and there will be more seats available. The central lending desk will also open from 3 August 2020 onwards, Mondays to Fridays from noon until 6 pm (except for public holidays).

    Members and affiliates of the University of Mannheim are still able to reserve a seat in the libraries in Schloss Ehrenhof and A3. However, as long as free seats are available, these can also be used without a seat reservation. The current number of free seats can be looked up on the websites of the University Library. Registered users of the library, who are neither members nor affiliates of the University of Mannheim, can also use these two libraries from 3 August onwards. However, they have to reserve a seat in advance. All user groups can access the central lending desk without prior reservation.

    We will electronically record all individuals entering and leaving the open libraries via their ecUM Card or library card. This enables us to verify access rights, calculate the number of available seats and contact you later on in case of a coronavirus infection. In doing so, we will comply with data protection regulations.

    The hygiene regulations of the University Library remain in force. For more information on the hygiene regulations and the opening of the libraries as well as the central lending desk, please visit https://www.bib.uni-mannheim.de/corona/.

    Literature from the A5 Library or the Business Administration Library can still be used in the A3 Library. The other library services, which were offered due to the coronavirus crisis (scan service for staff members and students of the University of Mannheim, borrowing items with mail dispatch for university employees and more digital offers) will be continued.

    As part of our opening process of the university buildings, we would also like to take further steps for the opening of the libraries for members and affiliates of the university from the end of August onwards if the infection rates allow. It is our goal to open all libraries by the end of September for the start of the fall semester and to offer longer opening hours.

    In order to ensure that the valid hygiene regulations of the university are followed during the opening process of the university buildings and the on-campus classes, the President's Office initiated a communication concept and is taking extensive measures to inform people about the binding hygiene regulations when they enter the building or use the lecture halls and seminar rooms. Inside the building, we will display clear signs as well as electronic and printed information to remind people of the rules of the hygiene policy.

    We are currently finalizing how you will be able to make use of the counseling services and the other offices of the central university administration (e.g. in L1) and will inform you about your options by mid-August at the latest.

    We would like to ask you for your support, discipline and commitment, as we are doing our best to open our university and make on-campus operations possible again. We want everyone spending time in the university buildings – in the library, in seminars or doing sports – to be as safe as possible when performing their job: teaching, studying and researching.

    We thank you for your support and help.

    Kind regards,

    Prof. Dr. Thomas Puhl, President  

    Barbara Windscheid, Executive Vice President             

    Dr. Sabine Gehrlein, Director of the University Library

  • 17 July 2020

    Dear Students,

    We hope that you could successfully complete the spring semester 2020 and that you are enjoying the start of your summer break.

    With this e-mail, we would like to give you an update on the university’s plans for the fall semester regarding classes and examinations.

    Lecture period of the fall semester 2020/21

    The lectures of the fall semester 2020/21 will start on Monday, 28 September 2020.

    In most subjects, the lecture period for students starting their second or a higher semester will be shorter than usual, ending on 9 December 2020. First-year students beginning their studies in the fall semester will have classes until Christmas. In individual cases, this may also be the case for students enrolled in higher semesters.

    For the most part, you should expect your classes to take place online. If the current situation and infection rates allow, classes with small groups may also be taught in person on campus. Over the summer, various working groups with student participation will continue working on the plans for the fall semester 2020/21. We will inform you of the details in good time before lectures start.

    Lecture period of the spring semester 2021

    Lectures of the spring semester 2021 will begin on 1 March 2021 and end on 18 June 2020, including a normal Easter break.

    You can find an overview of all semester dates at https://www.uni-mannheim.de/en/academics/dates/academic-calendar/#c955.

    Examination periods and organization of exams

    The alternate examination dates for the spring semester 2020 will take place two weeks before the start of the lecture period of the fall semester, i.e. from 14 September until 26 September 2020.

    You can find an overview of all examination dates at https://www.uni-mannheim.de/en/examination-dates/.

    Please note that exams subject to mandatory registration (in case you de-registered from the regular examination date or failed an exam) are not registered until early August.

    For details on exam times and rooms, please check the exam schedule, which will be published in late August. In case you are due to take an exam on campus, you will be able to view your seat number in Portal² one week before the exam takes place.

    The examinations in the fall semester 2020/21 will be held during the following periods:

    Regular examination dates for the fall semester 2020/21:

    • 10 December – 23 December 2020 (in case of shorter lecture period)
    • 7 January – 16 January 2021 (in case of longer lecture period)

    In the coming weeks, the schools will be busy working out the schedules for the fall semester, and will inform you about the periods relevant for you as soon as possible.

    Alternate examination dates for the fall semester 2020/21:         20 February – 27 February 2021

    Re-registration for the fall semester 2020/21 – ecUM validation

    Students who are currently in Mannheim can use the self-service terminals to re-validate their ecUM.

    At present, you can access the self-service terminals in the Westflügel, Ehrenhof and A3 Libraries during their opening hours and under observation of the coronavirus measures: https://www.bib.uni-mannheim.de/en/corona/

    If you are currently not in Mannheim, please carry your enrollment certificate with you and re-validate your ecUM as soon as you return to campus. This also allows you to obtain the VPN stamp to use free public transport during the weekends.

    Extension of standard periods of study and examination deadlines due to the coronavirus

    As you might have read in the media, the individual standard periods of study and the examination deadlines (e.g. orientation examination and deadline for the maximum period of study) have been extended by one semester for all students in Baden-Württemberg who were enrolled in the spring semester 2020.

    To read more information and find out who to contact with questions, please go to https://www.uni-mannheim.de/en/academics/during-your-studies/examinations/extension-of-examination-deadlines/.

    Interim financial aid for students

    The Federal Ministry of Education and Research (BMBF) grants temporary financial aid to students facing severe financial difficulties due to the coronavirus pandemic. The funding by the BMBF amounts to 100 million euros in total. It is paid out by the universities’ Studierendenwerke. For further information and the link to the online application, please visit the website of the Studierendenwerk at https://www.stw-ma.de/en/Corona+pandemic_+bridging+aid+for+students+in+financial+emergency+situations-p-13936.html.

    We will provide you with further information in good time before lectures start. Please continue to check your university e-mails frequently even over the summer break to ensure that you are always up to date.

    We wish you a good and relaxing summer and would like to thank you once again for your cooperation during this fairly difficult semester, which is now coming to a close.

    Kind regards – and please stay healthy!
    Division II – Student Affairs

  • 18 June 2020

    Dear Students,

    This week, the last oral and written exams for the lecture period of the spring semester 2020 are being held. This spring semester was so exceptional that I would like to address all of you to look back on the past months as well as to look ahead to the coming semester.

    When the university was confronted with the virus and the infection control measures imposed by the City of Mannheim and the Land of Baden-Württemberg in mid-March, our teaching operations on campus had to be suspended abruptly. Within a matter of days, however, all of our schools managed to continue nearly all classes online. After a brief organizational phase, we were also able to hold the examinations due for the semester in various formats. The students also adjusted to the new situation very quickly even though they were faced with a number of uncertainties and challenges (closure of the University Library, online exams, etc...). However, as far as I know, we were in no case forced to postpone entire courses or exams to the following semester, which means that we do not have any “backlog” to take care of in the fall semester 2020/21 (unlike many other higher education institutions).

    In addition, the number of students who decided to take advantage of the possibility to de-register from all their exams due to the virus was so low that on the whole, only very few students “lost” a semester on account of the pandemic. Some students made use of the possibility to shift their examinations to the alternate examination date, but many students also faced the challenge of completing their examinations under the current difficult circumstances. – We already started planning the alternate examination dates and you will receive detailed information in due time. We know that is was a burden for many of you that you did not know for a long time in what form the examinations would take place. Nevertheless, be assured that all staff members of the university did their best to find ways for you to complete your semester successfully. Naturally, there were some technical, organizational and communicative mishaps along the way. Overall, however, the University of Mannheim managed to bring this highly complex spring semester 2020 to a very successful end, despite all challenges and adversity.

    Accomplishing this under the extreme and constantly changing conditions of the coronavirus crisis is a feat we owe not only to the incredible commitment of our teachers and other staff members, which by far exceeds what we could have asked of them – whether staff working for the IT, the University Library, the central administration or the administrative units of the schools, or the HDZ – but also to the patience and flexibility of our understanding students. In addition to their “normal” exam-induced stress, they often had to deal with new, unprecedented examination forms and contents, but cooperated with the staff extremely constructively on all levels. I am very grateful for your cooperation and solution-oriented behavior, as finding solutions under these difficult conditions that are feasible and achievable for students, teachers, and the exam organization was anything but easy.

    This is particularly true, as many of us were (and still are) confronted with more difficult working conditions. Working from home, taking part in video conferences, using public transport that is running less frequently, and being obliged to wear a face mask are not necessarily the most enjoyable experiences. A fair share of us have also had private concerns, worrying about risks of infection for themselves or for older and sickly family members and friends, experiencing loneliness or fear for the future (for instance those who do not have a permanent contract or are facing difficulties financing their studies), or dealing with very different views on which infection control measures are appropriate and “right”, especially now in this period of normalization. A particularly high strain was placed on parents of younger children, who they now suddenly had to look after and home-school all by themselves, on top of coping with additional workloads in their jobs.

    On the other side, however, there was also some relief that should not be taken for granted. For example a cooperation characterized by solidarity with other universities, ministries, the City of Mannheim, and the Studierendenwerk. Many times, we experienced non-bureaucratic pragmatism and a progress in digitization, some of which we will hopefully be able to preserve for the future. Many things were organized ad hoc and now it is up to us to benefit from the positive and negative experiences and to promote an effective digitalization e.g. of the administration processes. Many colleagues, staff members, and friends of the university showed their support and donated more than €140,000 at an initiative of our Foundation. Part of the money is used as an emergency relief fund for students in financial difficulties due to the coronavirus crisis and the rest is invested in improving our eLearning equipment, which is particularly important at the moment.

    In short: We mastered the spring semester 2020!! This makes me very proud. And I am truly grateful that all of you contributed to this success to the best of your ability! I think we will feel the impact far beyond this semester.

    And this is necessary – first of all for the fall semester 2020/21. At least it looks like the beginning of thelecture period will be on Monday, 28 September 2020. The Ministry of Science gave only us and no other higher education institution in Baden-Württemberg its permission for this date. This date needs to be confirmed officially by the Senate in an extraordinary meeting on 15 July, but after receiving positive feedback from all schools, I have no doubt that this decision will be made. However, many other details for the fall semester are still to be decided. The question, when the lecture period will end – after 11 weeks on 11 December 2020 or later – will be discussed starting today. The important thing is that we get back to our “normal rhythm” including the examination weeks and resit examinations in the spring semester 2021. If the lecture period ends on 11 December (and not in January), we are facing a fall semester in which we will have to find the right balance between a very compact semester (lectures at less popular hours, including Saturdays, additional online assignments, etc.) and still keeping it feasible for students to manage their workload. For first-year students, who do not know how things at the university work, what the difference is between a seminar and a lecture, or where to loan a book, this will be particularly difficult.

    With this in mind and due to the fact that the fall semester, too, will be mostly a virtual semester (even without a second wave), we have to put in special effort so that the first-year students will primarily be taught on campus at the university and that they can to some extent “socialize” (while keeping the distance regulations, meaning they can only meet in small groups). Students in higher semesters will probably be taught online in many cases. – I am also writing this to you so that our teachers can prepare for teaching in online formats over the summer break. Teachers, schools, and the university as a whole will have to think about and figure out the teaching and learning activities of the fall semester.

    Dear students, you can be very proud that you successfully found your way through this rough semester. Be assured that we will use the summer to thoroughly reassess and revise the teaching and exam methods that we developed this semester within a short time, so that you can prepare for the new semester and plan further ahead.

    I hope you find time in the slightly longer semester break to recharge your batteries, to take on projects outside of the teaching and learning activities, and to prepare for the challenging fall semester 2020/21 – which we will surely master well. Stay healthy and keep up the good spirit!

    Yours sincerely, Thomas Puhl

  • 22 May 2020

    Dear Students,

    As promised in our e-mail from 15 May 2020, we are informing you today about the current teaching activities and, more importantly, the upcoming examinations.

    The most important thing first: the exam schedule with the regular examination dates has been online since 15 May 2020: https://www.uni-mannheim.de/studium/im-studium/pruefungen/pruefung-ablegen/termine/

    Attached you find the exam schedule (PDF) for all exams with information regarding the form of the exam. By now, the form of exam has been determined for almost all exams and should be displayed in Portal².

    Should you have questions regarding the exam schedule or if information is missing for your exam, please get in touch with your examiner.

    As already mentioned, we will start planning the alternate examination dates as soon as the start of the lecture period of the fall semester 2020/21 has been finalized.

    On the web pages of the Student Services you can find the previously communicated information regarding de-registering from exams due to the coronavirus situation:

    https://www.uni-mannheim.de/en/academics/during-your-studies/examinations/taking-an-examination/withdrawal-or-de-registration-from-an-exam/#c193334

    Please note that this de-registration regulation was set up primarily for exams. For other forms of exams, for example term papers, not much has changed and therefore, a de-registration from this form of exam needs to be justified as usual. In order to justify a de-registration, you need to explain how you are restricted by the coronavirus situation and why this restriction requires you to de-register.

    Furthermore, we would like to inform you about the following options that we have prepared for you:

    ILIAS group for students with information for preparing and completing online examinations in the spring semester 2020

    We have set up the ILIAS group “Information for Students” which currently includes a learning module with information for preparing and completing exams in the spring semester 2020. You can join the group via the following link: https://ilias.uni-mannheim.de/goto.php?target=crs_1009873_rcodeN22rP2vBuf&client_id=ILIAS

    Test options for downloading/uploading – Preparation for open book exams

    All faculties offer test options through which you can familiarize yourself with the functions of the online exams – especially with downloading and uploading examinations. Use these test options and test exams (test exams are only offered in a few cases), to get used to the new conditions. You will be informed in your respective courses, which test options are planned.

    Apply for financial aid from the “Corona-Fonds” for students

    The University of Mannheim Foundation wants to support students of the University of Mannheim who are in financial difficulties, lost their part-time job or might not be able to continue their studies on account of a deteriorating financial situation due to the coronavirus crisis. Please find all the information about the application and further details here: https://www.uni-mannheim.de/en/stiftung/projekte/corona-fonds-for-students/

    (Please be aware of the deadline – 31 May 2020!)

    In case of questions or if you are unsure about the examinations, please get in touch with us.

    The university is very thankful that our students have been coping with this difficult situation so well and that you have been seeking constructive solutions in order to be able to complete exams in this semester. We made registration, a change in registration, withdrawals, as well as de-registration more flexible, so that you still have options to choose from in case of doubt.

    However, if you are feeling well prepared, we are confident that you will be able to master this new exam situation. 

    We keep our fingers crossed for you and wish you a successful preparation period and much success for the exams!

    Kind regards – and please stay healthy!
    Division II – Student Affairs

  • 15 May 2020

    Dear Students,

    As promised in our e-mail from 24 April 2020, we have, with the combined efforts of Division II and the schools, worked out various possibilities to hold examinations in the spring semester 2020 and are now able to give you an update.

    First of all, we would like to thank you for your patience. We can assure you that it is extremely important to us to find solutions that are good and fair to all students.

    Here are the details:

    1. Examinations in the spring semester 2020

    The majority of the written exams for the spring semester 2020 at the University of Mannheim will take place online as open-book exams. Approximately 280 of the 370 exams (all schools combined) will be held in this format.

    Your lecturers and examiners will provide you with more details about which form your exam will take in the different subjects and courses.

    For certain types of examinations, an open-book format is not possible (e.g. multiple-choice exams). We are in the process of finalizing other solutions for these exams.

    In addition, a small number of examinations will be held in person under strict observation of the hygiene policy of the University of Mannheim. We are still working out the final details for these.

    Some teaching staff members have decided to offer term papers or oral examinations instead of the written exams previously planned. This is another option for this semester.

    So how can you find out what this means in your individual case and for your preparations?

    Almost all teachers have been notified by now which format has been approved for their exam or is in preparation. This means that your teacher will inform you in one of your next classes or via e-mail very soon. In many cases, this has probably already happened.

    We will also publish the exam schedule on our website by the middle of next week at the latest, and you will gradually find information on the respective format for all your exams in Portal² (e.g. take-home exam in open-book format, take-home exam in closed-book format, 24-hour-take-home exam, multiple-choice exam, term paper, or in-person exam).

    Both in-person exams and most of the online exams will take place on the originally scheduled examination dates. You can thus largely rely on these dates in your preparations. Should any exams have to be rescheduled, we will communicate these new dates in the course of next week.

    Most of your teachers will give you further details about the exam procedure and setting two weeks before the respective exam is due to take place.

    What can you do if you do not consider the form of examination adequate and do not want to sit the exam this semester or in May/June (regular examination date)?

    You have the possibility to withdraw from your exam or change your registration to sit the exam on the alternate examination date up to two days before the exam is scheduled to take place (for more information, go to https://www.uni-mannheim.de/en/academics/during-your-studies/examinations/taking-an-examination/exam-registration-and-change-in-registration/).

    Withdrawals from an exam can generally be made via Portal². To change your registration, please use the form provided on our website and e-mail it to the Express Service as a scan (expressschalter verwaltung.uni-mannheim.de).

    In case you do not want to sit an exam at short notice due to the special circumstances – for instance because you do not consider the alternative exam format adequate (e.g. an oral exam via video conference) – you can also simplyde-register from the exam, provided you do so before the start of the exam by referring to the special circumstances of the coronavirus. You do not need to state any further reasons or provide any documents of proof.

    Further information will be available on our website in the course of next week:

    https://www.uni-mannheim.de/en/academics/during-your-studies/examinations/taking-an-examination/withdrawal-or-de-registration-from-an-exam/

    It is currently unlikely that the alternate examination dates will take place during the originally scheduled period between 29 August 2020 and 5 September 2020. Unfortunately, we cannot schedule these dates until a decision has been made as to when the fall semester 2020/21 will start (see below). We will provide you with more information in due time.

    2. General information on teaching operations at the University of Mannheim in the spring semester 2020

    As things stand at present, there will be no classes on campus until the end of the spring semester 2020.

    The courses will be completed in digital form and most of the examinations will also be held online. Consultations and services are offered electronically, via e-mail and in some cases by phone.

    The circulation desk of the University Library is open again and we are working on solutions for the departmental libraries. In order to meet the hygiene and distance regulations, we will only be offering a limited service until further notice. For the latest information, please visit the website of the University Library and read their e-mail circulars:

    https://www.bib.uni-mannheim.de/en/corona/

    3. Semester start and end date/lecture period for the fall semester 2020/21

    You might have heard on the news that a postponement of the fall semester is being discussed for all higher education institutions in Germany. The current situation for the University of Mannheim is as follows:

    The semester start and end dates remain the same – the spring semester 2020 ends on 31 July 2020 and the fall semester 2020/21 begins on 1 August 2020 and ends on 31 January 2021.

    However, the start of the lecture period is not set yet, as we are still waiting for a definite statement of the responsible authorities. The lecture period will probably not start on 7 September 2020, as originally planned, but rather towards the end of September.

    Due to the different semester dates at the University of Mannheim, we do not intend to start our lecture period on 1 November 2020, which was announced by the press as a uniform starting date for all higher education institutions.

    We will keep you updated on the latest plans.

    4. Application process for the master’s programs at the University of Mannheim

    Applications for the master’s programs at the University of Mannheim are open again since 1 May 2020. Please observe all relevant changes and read the detailed information on the website of the Admissions Office:

    https://www.uni-mannheim.de/en/academics/applying/current-information-on-the-application-process/

    5. Services and consultation

    Even if we currently do not offer walk-in hours, we are still here for you.

    The Division for Student Affairs will continue to offer its services electronically. The teams of the Express Service, Student Services, the International Office and the Admissions Office are here for you and can be contacted via e-mail.

    You can find the relevant contact details on our websites:

    Express Service:www.uni-mannheim.de/en/express-service

    Please also note the information from the Studierendenwerk regarding the Mensa, BAföG payments, or the services of the Psychological Counseling Services, etc. (https://www.stw-ma.de/en/corona.html).

    The Department of Gender Equality and Social Diversity of the University of Mannheim is also carrying on with its services. The staff is still available for you if you wish to consult them about the reconciliation of work and family life, sexual harassment, or discrimination:

    https://www.uni-mannheim.de/gleichstellung/familie/vereinbarkeit-von-familie-und-berufstudium-in-zeiten-von-corona/ (in German)

    You are welcome to make an appointment via e-mail for a consultation session via telephone: ute.pfruender uni-mannheim.de. Alexandra Raquet, the director of the Department for Gender Equality and Social Diversity, is also happy to assist you.

    We will reach out to you next week or at the latest in two weeks with further news and we will always keep you up to date regarding important changes.

    Thank you for your patience and for your cooperation.

    Kind regards – and please stay healthy!
    Division II – Student Affairs


    Dear Students,
    Dear Staff Members

    I am pleased to inform you that the University Library is taking further steps to open and expand its services. As of Monday, 18 May 2020, the A3 Library and the Schloss Ehrenhof Library will be open again for students and staff of the University of Mannheim with some restrictions. The A5 Library and the Schloss Schneckenhof Library will remain closed for the time being. Required media from these locations can be used in the A3 Library.

    The A3 Library and the Schloss Ehrenhof Library are open Monday to Friday from 12 a.m. to 4 p.m. (except for holidays). Access to the library locations is only possible after a personal seat booking via the Primo catalog. Further information is available at https://www.bib.uni-mannheim.de/en/seatbooking/

    • A maximum of 50 persons (in addition to the library staff) may be present in the library locations at the same time.
    • For the entire stay in the library locations a mask obligation exists.
    • The minimum distance of 1.50 m must be observed at all times.
    • Working in groups is not permitted, the group work rooms are closed.

    Media from the A5 Library and the Schloss Schneckenhof Library (BWL) can be used in the A3 Library. Please send an e-mail to the corresponding library location in advance: for media from the A5 Library to a5erw bib.uni-mannheim.de and for media from the Schloss Schneckenhof Library to bwlerw bib.uni-mannheim.de.

    Please inform yourself about the complete hygiene concept in the library locations before your visit:
    https://www.bib.uni-mannheim.de/fileadmin/ub/sonstiges/Hygieneregeln_kurz_BBs_eng.pdf

    The scan service for students and academic staff for printed titles from all library locations, including the Central Lending Library and the closed stacks, is continued. Please also make use of our significantly expanded digital offer of e-journals, e-books and databases.

    You can find an overview of the University Library’s current range of services and resources at https://www.bib.uni-mannheim.de/en/corona/

    Kind regards,
    Sabine Gehrlein

  • 24 April 2020

    Dear Students,

    Based on the current Corona decree (CoronaVO) of the state government of Baden-Württemberg, we would like to give you an update on the status of our plans regarding teaching operations and examinations and explain what these mean for you.

    Teaching operations in the 2020 spring semester will remain exclusively digital.

    Consequently,digital teaching will continue until the end of this semester.

    In terms of exams, we are looking into every option (on-campus exams and/or online exams) and will provide you with detailed information in due time before your exam. In the first week of May we will give you a more detailed update on the exams scheduled as of the end of May.

    According to our current plans, most exams dates that have been scheduled and communicated to date can take place. Individual examination processes that were halted are currently being reopened. The students affected will be contacted and informed by their professors, by the examination committee or the Student Services.

    Oral examinations will take place as of May. As a rule, these examinations will be conducted with video conferencing tools. However, we are currently looking into the option of on-campus examinations with hygiene regulations being observed.

    As the University Library (UB) informed you yesterday, the Central Lending Library has been reopened. Please take note of the current information and safety advice on their website (https://www.bib.uni-mannheim.de/corona).

    The blanket extension of the deadlines for final theses and term papers expired on 20 April 2020.Examination processes started as of 20 April 2020 do no longer receive a blanket extension. In case you are having difficulties finding and procuring literature or you are experiencing other issues related to the coronavirus pandemic, which are making it difficult to meet your deadlines, please let the respective examination committee know so they can find tailor-made solutions for you.

    The services of the Division for Student Affairs will continue via digital media. The teams of the Express Service, the Student Services, the International Office and the Admissions Office are here for you and can be contacted via e-mail.

    Please also take note of the information from the Studierendenwerk on various topics such as Mensa, BAföG, etc. (https://www.stw-ma.de/corona.html).

    The Department of Gender Equality and Social Diversity is your contact for all issues regarding reconciliation of studies and family life and any violations of the Code of Conduct you might experience.  You are welcome to make an appointment via e-mail for a consultation via telephone: ute.pfruender uni-mannheim.de.

    Alexandra Raquet, the director of the Department for Gender Equality and Social Diversity, is also happy to assist you.

    On 4 May 2020, the state government will again update the CoronaVO. Although it is not yet clear whether this will affect our work at the university, we consider it likely. We will keep you updated.

    Thank you for your patience and for your cooperation.

    Kind regards – and please stay healthy!

    Division II – Student Affairs

  • 16 April 2020

    Dear Students,

    Following up on our detailed e-mail from 3 April 2020 (see below), we would like to provide you with a quick update on the situation at the University of Mannheim today with regard to teaching and learning activities:

    Yesterday, the federal and state governments passed new resolutions regulating daily life as well as teaching operations for the coming weeks.  However, we are still waiting for the new version of the corona decree (Corona-VO) to be adopted by the Land of Baden-Württemberg. This new decree will determine our approach and further measures more specifically.

    What does this mean for you?

    Until further notice (as of 20 April 2020), teaching operations will be resumed in digital form, i.e. there will be no classroom lessons on campus for the time being.

    As soon as the new decree has been issued, we will work out the details of the new regulations and provide you with more detailed information in the course of next week at the latest.

    The University Library is also currently working on finding ways for students and staff members to borrow items again at the central lending desk of the Schloss Westflügel Library. You will receive further information on this in the course of the next week, as soon as the relevant guidelines have been announced and the details on how to proceed have been agreed upon.

    Please keep in mind that the exam registration (see below) is still open and that you should register accordingly in order to allow for a finalization of the exam schedules.

    We thank you for your patience and would like to assure you that the University of Mannheim will continue to work hard to make this a successful semester for all of us, even under the present circumstances.

    Kind regards – and please stay healthy!

    Division II – Student Affairs

  • 3 April 2020

    Dear Students,

    Before the start of the Easter week, we would like to inform you about the latest developments in this exceptional semester in regard to teaching operations and examinations.

    First of all: We understand that the present situation is very difficult for you as it raises many questions and uncertainties. We would therefore like to thank you sincerely for your patience and for cooperating with the institutions and administrative units of the University of Mannheim. This helps us immensely in overcoming these challenging times together.

    As you know, all teaching operations on campus have been suspended until 19 April 2020 following the corona decree (Corona-Verordnung) of the Land of Baden-Württemberg. For the time being, this means that all on-campus classes are interrupted at least until this date and are continued in digital form online insofar possible. Written and oral examinations are also canceled during this time or postponed to take place at a later point of the semester.

    At present, it is difficult for us to say how the university will proceed from 20 April 2020 onwards, as even we cannot reasonably foresee how the situation will unfold. This largely depends on how the COVID-19 epidemic develops and which further measures the federal government, the state government and the City of Mannheim will take to protect the population against the infectious disease. At present, however, we cannot presume that classes will resume as usual and without any restrictions after the Easter break. We currently intend to take up teaching operations step by step starting 20 April, including exams. If the situation does not yet allow us to hold classes on campus, all courses will generally be continued in digital form. Should on-campus classes only be possible in a restricted form, for instance in small groups, we might offer other alternatives as well. The same applies to examinations.

    We will continue to keep you up to date in this respect and plan to send you further information about how teaching operations will continue in the week after Easter.

    Despite all adversity, our main goal remains to run all planned courses of the spring semester 2020, in particular those that are mandatory or mandatory electives, and to hold all examinations so that you can successfully complete the semester.

    Depending on the further developments, however, this might mean that not all exams can take place within the usual examination periods, the dates of which were already announced. It is possible that some exams may have to take place during the semester break or at the start of the fall semester 2020. Therefore, please be prepared for possible shifts in the examination schedule. We will let you know as soon as we have more details.

    We understand that the present uncertainty, especially in regard to your upcoming exams, is very difficult for you. However, we assure you that all your lecturers, the staff of the University Library, the University IT, the dean’s offices and the entire university administration, but also AStA and the departmental student committees – in short: the entire university – are working around the clock to find the best possible solutions for you and all teaching operations.

    General plan for examinations

    • Exams that cannot take place during and due to the suspension of teaching operations will either be postponed, or, if this is not possible, replaced by alternative forms of examination that do not require attendance in due time following 19 April 2020. We are currently looking into the details of these forms of examination and the technical and legal circumstances that need to be considered and will provide you with more information soon. We will, of course, take into account that you will need sufficient time for preparation.
    • At the moment, we are working from the perspective that exams scheduled to take place in the official examination periods at the end of the lecture period will take place as planned. If this proves to be impossible due to new developments, we will provide alternative forms of examination for you and inform you about new examination periods.

    Details of the individual examination processes:

    For organizational and legal reasons it is essential that you take an active part in the examination process. This means, in particular, that for the time being you need to register for your exams. Only if you are registered you can claim an extension of a deadline if necessary.The planned mandatory registrations in line with the respective examination regulations will also be made.

    At the same time, we are eager to find solutions that do not put you at a disadvantage due to the current situation. Therefore, we put into place generous rules for you to withdraw from your examinations for this semester.

    In detail, this means:

    • If there are regulations regarding mandatory participation, these regulations are suspended for the spring semester 2020.
    • Please register as usual via Portal 2 for all examinations that you would like to take this semester. The general registration period is from 14 to 25 April 2020. Please note that you need to register for every examination for which you are to receive ECTS credits.
    • Mandatory registrations are made in line with the examination regulations.
    • For late registrations, changes in registration and withdrawals, please take a look at the website of the Student Services office: www.uni-mannheim.de/en/academics/during-your-studies/examinations/taking-an-examination/exam-registration-and-change-in-registration/

    In light of the current situation, we will not charge any fees for late registrations or changes in registrations for the spring semester 2020. Just make sure to provide us with your request for late registration or change in registration via e-mail (expressschalter verwaltung.uni-mannheim.de) before the deadline.

    Please note that we can only make sure none of your exams overlap if you register for your exams by the end of the regular registration period.

    • You can withdraw easily from examinations that you do not want to take, for example because you do not want an alternative form of examination like an oral exam via video conference. You need to make sure to withdraw prior to the beginning of the examination and indicate the coronavirus situation as the reason. You do not need further reasons and you do not need to attach any sort of proof.
    • The federal government as well as the Land of Baden-Württemberg and the university are working on solutions that do not put students at a disadvantage in light of the coronavirus situation (e.g. regarding BAföG) due to missed deadlines in view of withdrawals from examinations. Please note that you need to have been registered for the exams of the spring semester 2020.

    Of course, we will continue to inform you about the further developments. Please contact your advisor at the Student Services or at the Express Service in case you have any questions on these issues: www.uni-mannheim.de/en/academics/during-your-studies/student-services/

    International degree-seeking students can find further information and answers to their specific questions on the website of the International Office:

    www.uni-mannheim.de/studium/vom-ausland-nach-mannheim/internationale-vollzeitstudierende/coronavirus-faqs-for-international-degree-seeking-students/

    We are here for you during these difficult times and are happy to support you with your inquiries.

    All general information is also available on our website: www.uni-mannheim.de/en/about/map-and-directions/safety-on-campus/coronavirus-current-measures-and-recommendations/

    Moreover, we would like to draw your attention to the website of the University Library: www.bib.uni-mannheim.de/en/corona/

    Here, you’ll find the information on the current services of the library including the new scan services for students and the expansion of the digital offers. The information is updated regularly (see e-mail from the library of 1 April 2020).

    Best regards – please stay healthy and do your best to complete your semester under these challenging circumstances.

    Kind regards, your

    Barbara Windscheid, Executive Vice President

    Prof. Dr. Thomas Puhl, President