Coronavirus: Information for Students

Quick overview:

  • As of this semester, students and teachers need a Classroom Pass to participate in in-person classes or to participate in online classes while being on campus. The Classroom Pass is your confirmation that you provided the University of Mannheim with a 3G proof. For more information on the Classroom Pass, please visit this website.
  • In the fall semester 2021/22, exams will take place either in a presence or an online format. We will inform you in due time about the respective examination form – at the latest with the beginning of the registration period. Please note that a 3G proof (Classroom Pass) will be required for all in-person examinations. These regulations are based on the coronavirus decree for higher education.
  • The university buildings are open. However, as a rule, only university members and affiliates are eligible to access the university buildings. All university members are obliged to wear medical-grade masks (single-use surgical masks or FFP2/KN95/N95 masks), for example in hallways and communal areas and whenever university members cannot keep the minimum distance of 1.5 meters.
  • You need a 3G proof to access the subject libraries and the Central Lending Library. The subject libraries will be open again on a restricted basis. The Central Lending Library is open on a limited basis for picking up pre-ordered media. Find more information on the website of the University Library.
  • The Studierendenwerk Mannheim provides extensive social support for students through canteens and cafeterias, student housing, financing options for students (e.g. BAföG), child care facilities as well as counseling services (Infothek, social and psychological counseling services).
  • The employees of Division II and at the schools are mainly working from home again. They offer telephone and online consultations and can be contacted by e-mail at any time. Consultations are currently held by e-mail, telephone or video conference upon prior appointment.
  • The Express Service currently offers electronic services and a pick-up service with appointment.

(As at: 22 October 2021)

Frequently asked questions regarding the current conditions for studying

    General information

  • Where can I find information on the Covid-19 vaccination?

    There are now numerous vaccination options, including for students. You can find out more about the current offers in Mannheim on the website of the City of Mannheim. On www.dranbleiben-bw.de, you will find information on current vaccination offers in Baden-Württemberg. On the website of the Land of Baden-Württemberg, you will also find answers on the most frequently asked questions on vaccinations.

     

  • Where can I get tested?

    All students who need a negative test result to obtain a Classroom Pass can use these free tests to test themselves in the Classroom Pass Center. Please bring your own test kit, if you want to take a supervised test at the Classroom Pass Center in order to participate in on-campus classes. The negative test result can only be used to obtain the Classroom Pass. The Classroom Pass Center will not issue a certificate for entering other establishments outside the campus.

    Of course, everyone who cannot get the Covid vaccine for medical reasons can still go to a pharmacy, a doctor’s office or a test center in order to get tested by a trained professional free of charge. A list with test stations is available on our website.

  • What is the Classroom pass and what do I need it for?

    As of this fall semester, you need a Classroom Pass in order to participate in in-person classes or to study at one of the university’s work stations. The Classroom Pass is your confirmation that you provided the University of Mannheim with a 3G proof. We will check if the participants of randomly selected classes or users of randomly selected workstations for students have a Classroom Pass. Please carry the Classroom Pass always with you, no matter if you have the digital version or the paper version.

    You can obtain the Classroom Pass in the Classroom Pass Centeras of 1 September. Please visit this website to find out where the Classroom Pass Center is located, which documents you must bring and to find other important questions and answers about the Classroom Pass Center.

    Teaching operations

  • When does the semester start and when does the lecture period begin?

    Academic calendar for the fall semester 2021/22:

    The semester starts on 1 August 2021 and will end on 31 January 2022.

    Lecture period for the fall semester 2021/22:
    The lecture period starts for students in higher semesters or for first-year students in master's programs or higher semesters on 6 September 2021 and will end on 10 or 23 December 2021.

    The lecture period starts for first-year students in bachelor's programs on 13 September 2021 and will end on 10 or 23 December 2021.


    The academic calendar at a glance

  • What is the teaching format?

    Fall semester 2021

    We are offering more in-person classes in the fall semester. In order to do so, however, everyone who wants to participate in in-person classes must be able to show a 3G proof, i.e. prove that they are vaccinated against, tested negative for or have recovered from Covid-19. We hope that the measures we have planned will allow us to keep up the in-person classes during the whole semester. However, if infection rates rise in the fall, it is generally possible that the measures to curb the spread of the coronavirus will be adapted on the state level and that we will have to switch to 2G proofs instead of 3G proofs (meaning that tests would no longer be accepted).

    Please follow the rules of conduct whenever you are on campus. Further information are also available in the Hygiene policy of the University of Mannheim.

    Please take also note of the following: Should you experience symptoms that are typical for a coronavirus infection, please leave on-campus classes immediately and do not enter the campus again until a doctor confirms that you are not infected.

  • How do I know whether my course will take place on-campus or will be a digital course?

    You can check the format of your class (on campus, partly on campus/virtually...) in Portal². You will find this information on the course details pages in the tab “parallelgroups”.

    Please follow the rules of conduct whenever you are on campus. Further information are also available in the hygiene policy of the University of Mannheim.

    Please also take note of the following: Should you experience symptoms that are typical for a coronavirus infection, please leave on-campus classes immediately and do not enter the campus again until a doctor confirms that you are not infected.

  • What are the requirements for participating in on-campus classes?

    Just like last year, contact tracing will be necessary again in this semester. For this reason, you must register for in-person classes via Portal² in advance. When you are on campus for the specific class, you must either use Checkin or complete a paper form for checking into the room. You can find the paper forms in the red boxes in the lecture hall or seminar room. Please give the completed form to your teacher at the beginning of the class, without being asked to do so.

    In order to participate in in-person classes, you must be able to present a 3G proof in form of a Classroom Pass. Further information on the Classroom Pass is available on our website.

    Please note: When participating in an in-person class, please wear a medical-grade mask at all times, unless stated otherwise by your lecturer.

  • What are the support options for studying from home?

    Microsoft 365 instance for students

    You can use the Microsoft 365 instance for students to work with your fellow students in virtual study groups. Furthermore, this new instance enables you to use OneDrive with 1 TB of cloud storage, a cloud version of Office 365 with Word, Excel and PowerPoint, OneNote as well as Lists.
    On the page Microsoft 365 for students, you will find an overview of all available applications with instructions and information for activating your account.

    Support in developing learning skills and study techniques

    Study techniques, such as learning methods, self-management or time management strategies or knowing how to handle databases securely, help you to master the challenges of your program. The University of Mannheim offers its students various support services: In addition to a wide-ranging course program, students can also receive individual support in one-on-one sessions.

    Overview about all services

    E-learning course: Self-managed learning and studying from home

    For succeeding in your studies, it is also important to work on your learning techniques and to develop efficient and effective learning strategies. The University of Mannheim supports its students by offering e-learning services in cooperation with Professor Stefan Münzer (Chair of Education Psychology), the Department of Educational Development & E-Learning and the Psychological Counseling Services of the Studierendenwerk (PBS).

    Go to the e-learning course

    Borrowing laptops for digital examinations

    UNIT and the University Library cooperate to provide laptops that students may borrow. The laptops have the latest versions of SPSS and STATA and may be borrowed for 14 days or a semester at the University Library. For more information, please see the website of the University Library.

  • What do I need to know about being on campus?

    All university members are obliged to wear medical-grade masks (single-use surgical masks or FFP2/KN95/N95 masks) wherever the hygiene policy of the university stipulated before that it was obligatory to wear cloth face masks, for example in hallways and communal areas and whenever university members cannot keep the minimum distance of 1.5 meters.  

    As of this fall semester, you need a Classroom Pass in order to participate in in-person classes or to study at one of the university’s work stations. The Classroom Pass is your confirmation that you provided the University of Mannheim with a 3G proof. Further information on the Classroom Pass is available on our website.

    Please follow the rules of conduct whenever you are on campus. Further information are also available in the Hygiene policy of the University of Mannheim.

    Please also take note of the following: Should you experience symptoms that are typical for a coronavirus infection, please leave on-campus classes immediately and do not enter the campus again until a doctor confirms that you are not infected.

  • How can I participate in online courses while on campus and find free work spaces at the university?

    In this fall semester, the university will open all lecture halls and seminar rooms which are not used for classes to provide students with free work stations. This way, you can participate in online classes while you are on campus. Just like last year, contact tracing will be necessary again. Therefore, you must check into a room in via Checkin. Checkin is an application for online attendance tracking in lecture halls and seminar rooms. If you attend an in-person class at the University of Mannheim or use a free work station, you need to register at https://checkin.uni-mannheim.de and check into the class or the room directly before you enter or upon entering the room. For more information, please visit the website of the University IT.

    In your Checkin account you can see in which rooms free work stations are currently available. In this semester, the university requires you to provide a 3G proof in form of a Classroom Pass for using a free work station. Further information on the Classroom Pass is available on our website. Please note: When using a work station, please sit on the marked seats only and wear a medical-grade mask at all times.

    You can also use MS Teams to work together with your fellow students in study groups  off-campus. You can find detailed information on how this works on the Teams tutorial pages of the University IT (available in German only).

    By using headphones, you can participate in virtual lectures in the libraries. Please respect the rules in the quiet working areas. If you want to actively engage in a virtual class, this is only possible at the individual workstations in the former group study zones and rooms (such as in the Learning Center or in the large group study zone on the ground floor of the Schloss Schneckenhof Library).

    Free work spaces in the University Library

  • How does the coronavirus pandemic affect my periods of study (standard period of study/examination deadlines)?

    In order to mitigate the adverse effects of studying under the current pandemic conditions, legislators have once again extended the standard periods of study and the deadlines for completing coursework and examinations. Please check our website for all details about this adjustment.

    You should only get in touch with your responsible advisor if you actually expect that you will not be able to meet an examination deadline. Otherwise, there is no action required from your side.

    Further information and contact persons

  • How can I get the current semester imprint for my ecUM?

    Students who are currently in Mannheim can use the self-service terminals to re-validate their ecUM. Currently, you can use the self-service terminals in the Schloss Ehrenhof Library, the A3 Library and the A5 Library as well as in the Central Lending Library during the opening hours of the University Library. Please observe the restrictions during the coronavirus pandemic. You can also use the terminals in the Mensa (near the Infothek) and in the Schneckenhof foyer (near Campus Shop).

    If you are currently not in Mannheim, please carry your enrollment certificate with you and re-validate your ecUM as soon as you return to campus. This also allows you to obtain the VRN stamp to use free public transport during the weekends.

    Information for first-year students: Before you can use your ecUM, you need to activate it on passwort.uni-mannheim.de. You need your Uni-ID and your password for activating your ecUM.

    Examinations

  • When can I register for exams?

    The exam registration period for the fall semester 2021 is set for the following weeks:

    Regular registration period:
    27 October until 10 November 2021

    Early registration period (for exams in the MMM program):       
    22 September to 6 October 2021

  • When do the examinations take place?

    The exact examination dates are published on our information page.

    Should there be any short-term changes for your examinations due to the new regulations, we will inform you directly via e-mail. We are still doing our best to give you planning security – as far as this is possible under the current circumstances.

    Fall semester 2020/21

     

    Regular examination dates:10 December 2020 – 23 December 2020
    or 7 January 2021 – 16 January 2021
    (for certain courses)
    Alternate examination dates:

    20 February 2021 – 27 February 2021

     

  • What is the format of the examinations?

    Fall semester 2021/2022

    This semester, examinations will take place on campus and online. You will receive information about the exam format for the regular and alternate examination dates by the time the exam registration period starts. This information will be available in Portal² under each exam.

    In order to take an on-campus examination, a Classroom Pass is mandatory. 

  • How can I find out the format of my examination?

    Once the format of the examination has been determined, you can see the format of the examinations in Portal² under the examinations for which you registered.

    Current information is communicated regularly by e-mail.

  • Do I need a Classroom Pass for the in-person examinations?

    In the fall semester, a 3G proof (Classroom Pass) is required for all in-person examinations according to the coronavirus decree for higher education.

  • How can I make myself familiar with the new forms of examination?

    ILIAS group for students with information for preparing and completing online examinations
    We have set up the ILIAS group informations for students which currently includes:

    Test options for downloading/uploading – Preparation for open book exams
    All schools offer test options through which you can familiarize yourself with the functions of the online exams – especially with downloading and uploading examinations. Use these test options and test exams (test exams are only offered in a few cases), to get used to the new conditions. You will be informed in your respective courses, which test options are planned.

  • How can I check the quality and the speed of your Internet connection for online exams?

    In order to check the quality and the speed of your Internet connection, the University IT is offering a speed test. When preparing for online exams, this speed test can help you to evaluate if your Internet connection is good enough for you to participate in the exam. If your Internet connection performs poorly in the speed test, you can request to write the exam in the rooms of the university and use the university’s wireless network. For more information, please click here.

  • Are there any exceptional options for withdrawing from the examinations?

    Fall semester 2021/22

    Just like last semester, late registrations and changes in registration are possible up to three days prior to the respective regular examination date, provided that this is generally an option for the respective exam. Withdrawals are possible up to three days prior to the respective regular or alternate examination date. For examinations that are not written exams, the deadline for late registrations and withdrawals generally ends on 3 December 2021. All details about these rules are available on our website.

    On the web pages of the Student Services, you can also find information on de-registering from examinations due to the special circumstances of the coronavirus pandemic. These are still valid in the fall semester 2021 and you can make use of them.

    In case you are unable to attend an on campus exam for reasons you are not responsible for, e.g. you are not allowed to enter Germany, you can request compensation for hardship with your respective examination committee.

  • Are there any changes in the regulations for final theses and term papers?

    The university does not grant blanket deadline extensions for term papers and seminar papers. In these cases, the responsible examiner decides (if necessary, in accordance with the responsible examination committee) if and what kind of an extension is granted. 

    Please contact your responsible advisor at the Student Services in case you have any questions about this.

    Generally, bachelor’s and master's theses must still be submitted via e-mail. In order to meet your deadline, you must e-mail your thesis as a PDF file by the deadline to your responsible examiner and copy your responsible advisor at the Student Services in.

    The bound and signed hard copy of your thesis must be sent to your responsible examiner without undue delay. Please contact your examiner to discuss when and how they want you to submit the hard copy of your thesis. It is still not possible to submit the thesis in person at the Student Services, the Express Service or at the post office of the university. However, you can use the mailboxes in front of L1,1 or send your thesis by mail directly to your responsible examiner.

    university libraryexamination committees

    University Library

  • Which libraries are open and what are the opening hours?

    As of Wednesday, 9 June 2021, the subject libraries A3, A5, Schloss Ehrenhof and Schloss Schneckenhof are open with new opening hours and more seats. Members of the University of Mannheim can still book seats in advance. However, seats are also available for spontaneous visits. Please pay attention to the display of available seats.

    Pre-ordering media from the Central Lending Library is no longer mandatory. You can borrow items on site. We will continue to offer a scan service for all members of the University of Mannheim.

    The latest information on the services of the University Library are available here.

  • Do I have to reserve a seat?

    Members of the University of Mannheim can still book seats in advance. However, seats are also available for spontaneous visits. Please pay attention to the display of available seats.

    For a seat reservation, please click here

    More information can be found on the University Library’s website.

  • When is the circulation desk open?

    Starting 13 January, 2021, the Central Lending Library is open with limited access for picking up pre-ordered items.

    We kindly ask you to return the items you no longer need as soon as possible so that the University Library can fulfill scanning orders. Many students are waiting for literature which is currently borrowed by someone else.

    The latest information on the services of the University Library are available here.

  • Which additional services does the University Library offer?

    Students of the University of Mannheim can use the scan service of the University Library. By placing a “scan request” in the Primo catalog you can order several articles from the same journal and individual chapters from books. We send you up to 15 percent of a book.

    More information can be found on the University Library’s website.

  • Virtual tours of the University libraries

    On the YouTube Channel of the University Library you will find a virtual tour of the University Library and also virtual tours of the subject libraries.

    The Studierendenwerk

  • How is student housing affected?

    Frequently asked questions on student housing during the coronavirus pandemic.

    Contactless moves

    Students who want to move in on weekends or outside normal business hours of the housing administration can use the key box in the main administrative building of the Studierendenwerk in L 7, 8. You need to indicate that you want to make use of this service, when scheduling the date on the Mieterportal 24h platform (www.stw-ma.de/mieterportal). This way, you will receive digital copies of the documents.

  • What are the changes to BAföG and what are other possibilities for financial support?

    BAföG
    In Baden-Württemberg, the standard period of study has been extended by three semesters. Therefore, students can receive BAföG payments longer.
    Find out more
    FAQ on the coronavirus and BAföG payments

    The BAföG Office of the Studierendenwerk Mannheim is offering a new online service. You can use the online service to submit your BAföG application or other documents easily and securely. If you have any questions, you can look at the list of frequently asked questions which is updated regularly. All required forms are available for download. After you have completed and signed the forms, you can directly upload them again as PDF. After you have successfully submitted the documents, you will receive an automatically generated confirmation from the BAföG service portal. In addition, you will receive an e-mail with an overview about the fields in which you uploaded documents. The e-mail is sent to the address you provided. All functions of the BAföG online center are subject to strict data protection regulations.

    Go to the online service

    The BAföG department of the Studierendenwerk offers students short advising appointments in person, where they can talk to staff members through the office windows.

    Interim financial aid of the Federal Ministry of Education and Research (BMBF)

    The support program of the BMBF – the interim financial aid of the federal government for students in need due to the pandemic situation – is still available for September 2021. Depending on your financial need, you can receive up to 500 EUR per month. The interim aid may only be requested on this  portal: www.überbrückungs­hilfe-studierende.de/start

    Other options for financial aid

    Due to the pandemic situation, the Kreditanstalt für Wiederaufbau (KfW) has also adjusted their offers for students. Until the end of the year 2021, KfW will not charge interest during the disbursement period. The KfW student loan (KfW-Studienkredit) is a loan with a variable interest rate. If you are in need of a supplement for your BAFöG or your planned financing fell through, the KFW student loan may be right for you. For covering the necessary cost of living while studying, you can apply for a monthly student loan between 100 and 650 euros. In order to prove your eligibility, you can make an appointment with the Social Counseling Services of the Studierendenwerk Mannheim. You can find more information on the KfW student loan here: www.stw-ma.de/BAföG+_+Co_/KfW_Studienkredit.html

    The Federal Office of Administration (Bundesverwaltungsamt) also offers a student loan (Bildungskredit) to students who are advanced in their studies or close to finishing their degree. The KfW loan amounts to a maximum of 300 euro for a maximum of 4 semester. For more information, please refer to: www.bildungskredit.de

    Scholarships are a good option to finance your studies and are suitable for exceptionally motivated students. Besides organizations for the promotion of young talent or the Deutschland Scholarship, you can find a selection of relevant links on the website of the Studierendenwerk Mannheim.

    Contact

    If you have any questions or need more information on financing, the Social Counseling Services and the loan office of the Studierendenwerk are happy to help.

    Doris Neubauer / Sebastian Kimmig

    Telephone: 0621 49072–530 | -531

    E-mail: sozialberatung stw-ma.de , darlehenskasse stw-ma.de

  • Are the Mensa and the cafeterias open again?

    The Mensa am Schloss of the Studierendenwerk Mannheim offers food and drinks to enjoy at the Mensa or to take away. Please register at the entrance by using the Guest App of the Mensa.

    The Studierendenwerk has set up a streetfood corner in front of the Schloss. The Mensa Wagon offers four dishes (called “MA(h)le”, a word play of the German abbreviation for Mannheim and the German word for meal) each day during the week, and also sandwiches, baguettes, fresh pretzels and drinks. The “MA(h)le” menu will be updated monthly. The menu incorporates current street food trends, a meat dish (beef or poultry), a vegetarian dish, a vegan dish and a small dish. To see the menu, please go to www.mensawagon.de or www.stw-ma.de/speisepläne). At the Coffeetainer, coffee lovers will get the full range of coffee specialties, from espresso to latte. You can use the smart card to pay at the Mensa Wagon and at the coffee vending machines in the Coffeetainer. Those who have registered for the cashless Autoload process enjoy additional benefits: not only can you pay cashless, you can also top up your card at the cash register of the Mensa Wagon and at every coffee vending machine in the Coffeetainer. With the electronic loyalty card Coffeeload®, you can get every 10th coffee for free.

    For an easy way of tracing contacts, the Studierendenwerk has implemented a digital Guest App in line with GDPR provisions. Things to bear in mind when eating at the Mensa during the coronavirus pandemic are explained in this step-by-step illustration.

  • What are the cashless payment options on campus?

    Contactless payment with the Autoload process (www.stw-ma.de/autoload) already worked well before the coronavirus pandemic. Students can now use a new online form for contactless Autoload registration at https://www.stw-ma.de/en/autoload_online.html.

    You will find the form by clicking on the relevant button at the right side of every page on the website of the Studierendenwerk. If you have any questions on paying with Autoload, please send an e-mail to autoload stw-ma.de or refer to the FAQ (will be finalized by the end of the week).

    Studying with children

  • What support is available to reconcile family and studies?

    Students with family responsibilities can find advice or support at any time from the respective competent advisor. The Student Services can be contacted via e-mail. We are happy to provide support and advice.

    Furthermore, the Department of Equal Opportunity and Social Diversity created a website with information on which assistance services you can use for reconciling family and studies during this particular situation.

    Circulars for Students

  • 30 August 2021

    Dear Students,

    First of all: thank you very much for participating in our survey on your current vaccination status. Almost 85 % of the students who participated will be vaccinated until the beginning of the lecture period – this is a great interim result! In case you would like to get vaccinated but did not arrange a vaccination appointment yet, please feel free to have a look at our web page with vaccination offers for students.

    We already announced in our last e-mail in August that we are happy to be offering a lot more in-person classes in the fall semester. In order to do so, however, everyone who wants to participate in in-person classes must be able to show a 3G proof, i.e. prove that they are vaccinated against, tested negative for or have recovered from Covid-19.

    We hope that the measures we have planned will allow us to keep up the in-person classes during the whole semester. However, if infection rates rise in the fall, it is generally possible that the measures to curb the spread of the coronavirus will be adapted on the state level and that we will have to switch to 2G proofs instead of 3G proofs (meaning that tests would no longer be accepted). Therefore, we would like to point out the importance of vaccinations. If you can get vaccinated against Covid-19 but are not vaccinated yet, please get vaccinated. This way, you help to secure in-person classes during the fall semester.

    In this e-mail, you will find all necessary information on what you need to keep in mind when you are on campus in the fall semester.

    1. Verifying your 3G proof in the Classroom Pass Center

    As of this fall semester, you need a Classroom Pass in order to participate in in-person classes or to study at one of the university’s work stations. The Classroom Pass is your confirmation that you provided the University of Mannheim with a 3G proof.

    We will check if the participants of randomly selected classes or users of randomly selected workstations for students have a Classroom Pass. Please carry the Classroom Pass always with you, no matter if you have the digital version or the paper version.

    You can obtain the Classroom Pass in the Classroom Pass Centeras of 1 September. Please visit this website to find out where the Classroom Pass Center is located, which documents you must bring and to find other important questions and answers about the Classroom Pass Center.

    2. Attending in-person classes

    Just like last year, contact tracing will be necessary again in this semester. For this reason, you must register for in-person classes via Portal² in advance. When you are on campus for the specific class, you must either use Checkin or complete a paper form for checking into the room. You can find the paper forms in the red boxes in the lecture hall or seminar room. Please give the completed form to your teacher at the beginning of the class, without being asked to do so.

    In order to participate in in-person classes, you must be able to present a 3G proof in form of a Classroom Pass. Further information on the Classroom Pass is available on our website. Please note: When participating in an in-person class, please wear a medical-grade mask at all times, unless stated otherwise by your lecturer.

    3. Work stations for students and study groups

    In this fall semester, the university will open all lecture halls and seminar rooms which are not used for classes to provide students with free work stations. This way, you can participate in online classes while you are on campus. Just like last year, contact tracing will be necessary again. Therefore, you must check into a room in via Checkin. Checkin is an application for online attendance tracking in lecture halls and seminar rooms. If you attend an in-person class at the University of Mannheim or use a free work station, you need to register at https://checkin.uni-mannheim.de and check into the class or the room directly before you enter or upon entering the room. For more information, please visit the website of the University IT.

    In your Checkin account you can see in which rooms free work stations are currently available. In this semester, the university requires you to provide a 3G proof in form of a Classroom Pass for using a free work station. Further information on the Classroom Pass is available on our website. Please note: When using a work station, please sit on the marked seats only and wear a medical-grade mask at all times.

    You can also use MS Teams to work together with your fellow students in study groupsoff-campus. You can find detailed information on how this works on the Teams tutorial pages of the University IT (available in German only).

    We recommend that, in particular, first-year students use these options to study together with fellow students. This way, you can get to know other students very early on during your studies and this can have a positive effect on your learning success. Please visit this university website for more recommendations about learning and studying at a university.

    4. General guidelines on how to behave

    Please watch out for one another! This also applies in this semester. Please keep a distance of 1.5 meters to each other, wash and sanitize your hands regularly and keep in mind that you are obliged to wear a medical-grade face mask on campus.

    In this semester, anyone accessing the University of Mannheim must wear a face maskin all university buildings and rooms. Exceptions are possible in classes if the distance of 1.5 meters between the seats can be maintained. Please ask your teachers if this is the case for your classes. Teachers and persons holding a presentationdo not have to wear masks while they speak. However, the minimum distance of 1.5 meters must be kept. Outside of the buildings, the obligation to wear a face mask applies only if the minimum distance of 1.5 meters to other people cannot be maintained.

    While in-person classes will be possible again, other advisory services of the university can only take place online and with appointment. We apologize in advance for any inconvenience. If you would like to make use of an advisory service, please get in touch with the respective service center or institution in advance and arrange an appointment – either via telephone, via e-mail or via an online tool for booking appointments.

    More information on how to behave during the coronavirus pandemic is available on posters and signs on campus as well as on the coronavirus information page for students and the university’s general coronavirus information page.


    And last but not least: We are very happy that in-person classes will be possible again in the fall semester and to see you all again on campus soon! We wish you a great and successful start into the fall semester 2021!

    Kind regards,

    Your Task Force

  • 14 July 2021

    Dear Students,

    After more than three semesters of virtual teaching, we are finally able to offer you more on-campus classes in the upcoming fall semester. Under the current coronavirus decree for higher education (Corona-Verordnung für den Studienbetrieb), for example, small courses with up to 35 participants can take place on campus and without distancing. The President's Office may also approve larger courses in which the participants occupy up to 60% of the capacity of a room and the distance between the participants is significantly reduced, compared to the regulations of the last semesters. For the time being, you will be required to wear a mask during these classes, and you must either be vaccinated against, tested negative for or have recovered from Covid-19.

    To offer you as many on-campus classes as possible, it is very important that we have a high percentage of our students and teachers vaccinated. For this purpose, we have prepared a quick survey that we will send you in a separate e-mail in the next couple of days. In this anonymous survey, we want to find out if you are already vaccinated or if you plan on getting vaccinated before the semester starts. We kindly ask you to participate in this survey, as it helps us enormously in getting a realistic impression of the situation in the fall and in planning on-campus teaching as best as possible.

    We have also created a website (in German, we are working on the translation) on which you will find current vaccination offers for students of the University of Mannheim. Currently and presumably until the beginning of September, the City of Mannheim offers vaccinations to all students (Moderna vaccine). On 19 and 20 June, our occupational physician, Dr. Sehling, will offer vaccinations exclusively to students (BioNTech vaccine) on the university’s premises. The website will be continuously updated as soon as we learn about new offers. You are welcome to drop by from time to time.

    We have already informed the teachers about the new opportunities for on-campus classes. Currently, the schools are planning the courses they can offer on-campus and alternative options for those students unable to participate in on-campus classes (e.g. because they belong to a risk group and are unable to get vaccinated). Due to this, the details on courses in Portal2 might change during the next days and weeks. Thank you for your patience.

    We would also like to thank you for persevering these last three semesters, for your solidarity and support of your fellow students and (older) citizens as well as for dealing constructively with virtual teaching. The situation has been challenging for you as a student and for us as a university, and it is still not easy. We highly respect what you have accomplished during this difficult time and are more than happy to welcome you back on campus in September!

    Kind regards,

    Prof. Dr. Thomas Puhl, President

    Barbara Windscheid, Executive Vice President

     

  • 11 June 2021

    Dear Students,

    The semester is coming to an end and the exam period is about to start. In today’s e-mail we have compiled important news and information on different topics for you.

    1     Reminder: Re-registration for the fall semester 2021/22

    Until Tuesday, 15 June 2021, you can still re-register for the fall semester 2021/2022.

    If you want to continue to study at the University of Mannheim in the upcoming semester, please transfer the semester fee in the amount of EUR 194.30 (NEW!) and any additional tuition fees as soon as possible to the bank account of the University of Mannheim.

    If you go to My Studies > Student Services > Bills and Payments in Portal2, you will see the amount to be paid for re-registration, the amountthat has already been paid and the amount you still need to pay.

    2     Examinations

    2.1       General information on the exam registration / examination periods

    Exams on the regular examination dates take place between 19 June and 3 July 2021. On our website, you will find the exam schedule with more information on times and forms of examinations. Exams on the alternate examination dates take place between 28 August and 4 September 2021.

    2.2       Regulations for late registrations, withdrawals and changes in registration

    Just like last semester, late registrations and changes in registration are possible up to three days prior to the respective regular examination date, provided that this is generally an option for the respective exam. Withdrawals are possible up to three days prior to the respective regular or alternate examination date. For examinations that are not written exams, the deadline for late registrations and withdrawals generally ends on 11 June 2021.

    Details about these rules are available on our website.

    On the web pages of the Student Services, you can also find information on de-registering from examinations due to the special circumstances of the coronavirus pandemic.

    2.3       Exam preparation with Microsoft 365

    We have an extra Microsoft 365 instance for students that offers various options for effective collaboration so that you and your learning group can prepare the upcoming exams as best as possible, even if you are off-campus. Under M 365 for students, you will find all available applications and instructions as well as helpful video tutorials.

    3     News from the University Library

    As of Wednesday, 9 June 2021, the subject libraries A3, A5, Schloss Ehrenhof and Schloss Schneckenhof are open with new opening hours and more seats. Members of the University of Mannheim can still book seats in advance. However, seats are also available for spontaneous visits. Please pay attention to the display of available seats. Pre-ordering media from the Central Lending Library is no longer mandatory. You can borrow items on site.

    For more information, please see the website of the University Library.

    The University Library, in cooperation with UNIT, will soon be providing additional loan laptops for participation in digital exams and events. The new laptops were funded by quality assurance funds of the students´ union.

    4     News from the Studierendenwerk Mannheim

    4.1       Financing your studies

    Students who are in financial need due to the coronavirus pandemic can apply for the interim financial aid separately for each month until September 2021 here: www.überbrückungshilfe-studierende.de.

    Detailed information on other options to finance your studies, such as loans, scholarships, student loans and KfW student loans can be obtained at the Social Counseling Services of the Studierendenwerk here: www.stw-ma.de/SocialCounselingServices

    4. 2      Study support

    The e-learning course on self-managed learning is still available to all students of the University of Mannheim free of charge via ILIAS. The course offers help and advice on self-managed learning as well as on study-related topics, such as time management or work conditions. Unfortunately, the course is currently available in German only. www.uni-mannheim.de/studium/beratung-und-service/lern-und-studientechniken/e-learning-kurs-selbstreguliertes-lernen/.

    You can also download a presentation (in German) from the Psychological Counseling Services from a talk that they gave during the Mental Health Month. The presentation is available here: https://asta-uni-mannheim.de/download/31594/

    5     Support and advisory services

    As laid out in its Code of Conduct, the University of Mannheim promotes a friendly environment and a tolerant organizational culture to create the best conditions for studying and researching.

    Therefore, all members of the university are required to treat each other with respect – in all rooms and institutions of the university, on campus as well as during in-person and online classes.

    Ute Pfründer (Diplom Psychologist of the initial point of contact and counseling service of the Department of Gender Equality and Social Diversity is offering counseling sessions in case issues relating to sexual harassment or discrimination arise. You are welcome to use these sessions to speak about difficult situations in a confidential setting, such as problems with reconciling studies and family life, bullying, stalking, or personal conflicts.

    6     Student initiative PISIC („Projektinitiative Studieren in Corona“)

    Students from Heidelberg have started a project initiative on studying during the coronavirus pandemic (“Projektinitiative Studieren in Corona“ (PISIC)). For more information, please click here.

     

    You can still find all important information on the coronavirus on our central website. Please also keep an eye on your university e-mail account so that you do not miss any important information. We will also inform you via e-mail as soon as we know if and how the university will open again and what the fall semester will look like. We are doing our best to achieve the best possible study environment for each opening scenario.

    We hope that you end the semester successfully and wish you much success with your exams. Please watch out for one another and follow our hygiene and distance rules on campus.

    We will send the next e-mail with information on the teaching operations in the fall semester 2021/2022 in August.

     

    Sincerely, Division for Student Affairs

  • 23 April 2021

    Dear students,

    The exam registration period starts next week and we have compiled important news and information on different topics for you.

    1. Re-registration for the fall semester 2021/22

    As of 1 May 2021 and until 15 June 2021 you can re-register for the fall semester 2021/22.

    If you want to continue to study at the University of Mannheim in the upcoming semester, please transfer the semester fee of EUR 194,30 Euro (NEW!) and any additional tuition fees to thebank account of the University of Mannheim by the re-registration deadline.

    Please note the increased semester fee for the fall semester 2021/22. You can find all details on our website.

     

    2. Exam registration – late registration, withdrawals and changes in registration

    2.1 General information on the exam registration / examination periods

    Regular registration period

    21 April until 5 May 2021

    Early registration period for the MMM program

    17 March to 31 March 2021

    Examination periods for regular examination dates

    19 June to 3 July 2021

    Examination periods for alternate examination dates

    28 August to 4 September 2021

    You can find a list with the individual exam dates on the usual website.

    2.2 General information about the exam formats

    In this semester, most exams will take place in an online format again. You will receive information about the exam format for the regular and alternate examination dates by the time the exam registration period starts. This information will be available in Portal² under each exam.

    The university management is also keeping an eye on the current rules for testing etc. for all scheduled in-person exams. All students and examiners who participate in the in-person exams in April and May have the option to receive at-home tests from the university free of charge. The affected students were already informed about this.

    As soon as we know the rules for the month of June, we will find solutions for all scheduled in-person exams and inform everyone involved.

    2.3 Reminder for the rules for late registrations, withdrawals and changes in registration

    Just like last semester, late registrations and changes in registration are possible up to three days prior to the respective regular examination date, provided that this is generally an option for the respective exam. Withdrawals are possible up to three days prior to the respective regular or alternate examination date. For examinations that are not written exams, the deadline for late registrations and withdrawals generally ends on 11 June 2021.

    All details about these rules are available on our website.

    On the web pages of the Student Services, you can also find information on de-registering from examinations due to the special circumstances of the coronavirus pandemic. These are still valid in the spring semester 2021 and you can make use of them.

     

    3. Extension of examination deadlines and the standard period of study due to the coronavirus

    In order to mitigate hardship for students during the coronavirus pandemic, the individual standard periods of study and the examination deadlines (orientation examination and deadline for the maximum period of study) are extended for all students who were enrolled in the spring semester 2020 or the fall semester 2020/2021 by one semester for each of these semesters. Please check our website for all details about this rule.

     

    4. General information on teaching and learning activities

    4.1 Remaining classes in the spring semester 2021

    Due to the current version of the Corona Ordinance (CoronaVO) of the Land of Baden-Württemberg, there will be no classes or other events on the campus of the University of Mannheim until 16 Mai 2021. Until this date, the rooms of the university can also not be used for independent study. All courses of the spring semester 2021 are continued online. Further information can be found on our website.

    As soon as in-person classes are an option again, everyone involved will be informed in due time.

    4.2 Lecture period of the fall semester 2021/22 and the spring semester 2022

    On 10 March 2021, the Senate of the University of Mannheim approved the lecture periods of the two upcoming semesters.

     

    Fall semester 2021/22

    Start of the lecture period for students in higher semesters

    6 September 2021

    Start of the lecture period for first-year students (in bachelor's programs)

    13 September 2021

    Spring semester 2022

    Start of the lecture period (for all students)

    14 February 2022

     

    5. New student management system

    In the beginning of April, we successfully introduced our new student management system. The services for students were resumed. In May 2021, we will release more self-services for students. We will inform you in more detail in due time.

     

    6. New process for resetting the password for your Uni-ID

    The Uni-ID is your unique ID which you need for authentication purposes for various services offered by the University of Mannheim. Managing your Uni-ID is now even simpler and more secure: A security question is no longer needed when creating a password for your Uni-ID. Instead, you can enter your private e-mail address. This allows you to reset your password on your own, if you have forgotten your password.

    Password resetting by using your security question will no longer be possible. We therefore ask you to replace your security question by your private e-mail address until 14 May 2021 .

    Please go to www.uni-mannheim.de/passwort and click on “password”. Then select “enter your private e-mail address”.

    Entering your private e-mail address is voluntary and allows you to reset your password on your own. It is still possible to reset your password via the InfoCenter. In this case, however, we need to verify your identity.

    If you have questions or problems, do not hesitate to contact the IT support by calling -2000, sending a message to the Microsoft Teams account “itsupport.2000” or sending an e-mail to itsupport uni-mannheim.de.

     

    7. Career Fair UniMA Digital 2021 – Your dream job is just one mouse-click away

    This year, the career fair of the university of Mannheim will be an online event: the Career Fair UniMA Digital 2021. The highlights of the fair are live booths, company presentations, talks, one-on-one chats and interviews as well as online CV checks.

    On 28 April between 9 a.m. and 4 p.m., students who are enrolled in a bachelor’s or master’s program have the chance to meet more than 60 potential employers on a digital platform. Visitors of the Career Fair UniMA Digital 2021 can look forward to meeting new people, exploring useful ideas, and engaging in interesting conversations.

    For further information, please visit the website of the CareerNetwork.The career fair is – as always – free of charge.

     

    8. News from the Studierendenwerk Mannheim

    BAföG:

    Please remember to submit your BAföG application in due time (until 31 May 2021 to be supported without interruption) for repeat applications as of August 2021. You can download all required forms with explanations (in German) on www.stw-ma.de/bafög-service-center.

    Social counseling services:

    The interim financial aid of the federal government for students in need due to the pandemic situation was renewed for April until the end of September 2021. For more details on the requirements, please see: www.ueberbrueckungshilfe-studierende.de

    The loan office (https://www.stw-ma.de/darlehen.html) is helping students who are in severe financial difficulties that occurred through no fault of their own. We advise and inform you about more options your studies, such as loans, scholarships or student loans: www.stw-ma.de/studienfinanzierung

     

    9. Support and advisory services

    The Student Services, the International Office and your program manager are still offering virtual advisory services. Simply book an appointment on the respective websites. On working days, you can contact the Express Service via e-mail. You can order documents that you need with this form. Of course, we will also still send documents by mail. Please use the order form.

    As laid out in its Code of Conduct, the University of Mannheim promotes a friendly environment and a tolerant organizational culture to create the best conditions for studying and researching.

    Therefore, all members of the university are required to treat each other with respect – in all rooms and institutions of the university, on campus as well as during in-person and online classes.

    XXX (Diplom Psychologist of the initial point of contact and conseling service of the Department of Gender Equality and Social Diversity) is offering counseling sessions in case issues relating to sexual harassment or discrimination arise. You are welcome to use these sessions to speak about difficult situations in a confidential setting, such as problems with reconciling studies and family life, bullying, stalking, or personal conflicts.

     

    You can still find all important information on the coronavirus on our central website. Please check this website regularly and do not hesitate to get in touch with us if you have questions. Please also keep an eye on your university e-mail account so that you do not miss any important information.

    We wish you a successful semester and all the best for preparing and taking your exams. Please watch out for one another and follow our hygiene and distance rules on campus.

    We will probably send you the next e-mail with information on classes and examinations by mid-June.

    Sincerely,

    Division for Student Affairs

  • 26 February 2021

    Dear Students,

    Just in time before the start of the lecture period, we have compiled important news and information on different topics for you.

    1. General information for the beginning of the lecture period

    Due to the current version of the Corona Ordinance (CoronaVO) of the Land of Baden-Württemberg, there will be no classes or other events on the campus of the University of Mannheim until 7 March 2021. Until this date, the rooms of the university may also not be used for independent study and the computing labs as well as the university buildings remain closed. The lecture period of the spring semester 2021 starts on 1 March solely with online teaching. Further information can be found on our website.

    2. Accessing online classes via Portal²

    Please enter Zoom rooms for your classes only via Portal². In Portal², you will always find the latest links to your classes. The reason for this is that if a link is zoombombed, the University IT might change it at short notice.

    3. Registering for exams and exam dates of the spring semester 2021

    The exams of the spring semester 2021 take place between 19 June and 3 July 2021 (regular examination dates) and between 28 August and 4 September 2021 (alternate examination dates). The current dates for the exam registration period of the spring semester 2021 and a list with the exact examination dates will be available on the usual websites in the course of the next week.

    4. Microsoft 365 for students

    You can use the Microsoft 365 instance for students to work with your fellow students in virtual study groups. Furthermore, this new instance enables you to use OneDrive with 1 TB of cloud storage, a cloud version of Office 365 with Word, Excel and PowerPoint, OneNote as well as Lists. On the page Microsoft 365 for students, you will find an overview of all available applications with instructions and information for activating your account.

    5. News from the University Library

    The libraries will remain closed at least until 7 March 2021. The Central Lending Library is open with limited access for picking up pre-ordered items. However, you can still use the scan service and the extended collections of digital media.

    The latest information is available on the website of the University Library and on this page.

    6. Current opening hours and services of the Studierendenwerk

    To see the opening hours and services offered by the Studierendenwerk Mannheim at the start of the semester, please visit the Studierendenwerk website.

    7. Financing your studies

    The BAföG Office of the Studierendenwerk Mannheim is offering a new online service. You can check it out here: www.stw-ma.de/bafoeg_service_center

    The interim financial aid of the Federal Government for students who are in financial need due to the coronavirus pandemic is still available. Depending on your financial need, you can receive up to 500 EUR per month. The interim aid may only be requested on this online portal.

    We have compiled further financing options and other financial support on this website.

    8. Support and advisory services

    The Student Services, the International Office and your program managers are still offering virtual advisory services. Simply book an appointment on the respective websites.

    On working days, you can contact the Express Service via e-mail. As soon as entering the university buildings is allowed again, we will offer the option to pre-order and pick up documents in person. You can order the documents that you need with this form[TA2] . Of course, we will also still send documents by mail. Please use the contact form[TA3]  to pre-order documents.

    If you are facing conflicts and problems and don’t know how to deal with them, if you are having problems to reconcile your studies and family life or if you experienced sexual harassment, discrimination, bullying, stalking or personal conflicts and need support, please feel free to reach out Ute Pfründer (Diplom Psychologist of the initial point of contact and counseling service of the Department of Gender Equality and Social Diversity) to make a confidential appointment. On the website of the Department of Gender Equality and Social Diversity, you can also find detailed information on topics such as reconciling work/studies and family life during the coronavirus crisis and digital, sexualized, psychological and physical violence.

     

    You can still find all important information on the coronavirus on our central website. Please check this website regularly and do not hesitate to get in touch with us if you have questions. Please also keep an eye on your university e-mail account so that you do not miss any important information.

    We wish you a great start into the new semester. Please watch out for one another and follow our hygiene and distance rules on campus.

    We will probably send you the next e-mail with information on classes and examinations by mid- April.

    Sincerely,

    Division for Student Affairs

  • 8 February 2021

    Dear students,

    Just in time before the start of the alternate examination dates of the fall semester 2020/21, we would like to give you some information and remind you of the current regulations.

    1. Alternate examination dates and exam organization

    The alternate examination dates for the fall semester 2020/2021 will take place one week before the start of the lecture period of the spring semester, i.e. from 20 February 2021 until 27 February 2021. On our website, you will find more details on the exam schedule and the exam formats.

    2. Withdrawal from exams / de-registration due to the coronavirus

    Just like in the last semester, you can withdraw from an exam up to three days before the exam, if you registered for the alternate examination date yourself. For more details on withdrawing from exams for your program, please refer to our website.
    For exams for which you were automatically registered because you withdrew or failed on the regular examination date, you can simple de-register at the alternate examination date. To do so, you only need to declare that you want to withdraw before the start of the examination and refer to the special circumstances of the coronavirus pandemic. For more information, please see our website.

    3. Submission of the final thesis

    Generally, bachelor’s and master's theses must still be submitted via e-mail. In order to meet your deadline, you must e-mail your thesis as a PDF by the deadline to your responsible examiner and copy your responsible advisor at the Student Services in. Please submit the paper version of your thesis without undue delay, in accordance with the applicable examination regulations. For more information – also on submitting the paper version – please refer to our website.

    4. Limited use of the University Library

    The Libraries will remain closed. The Central Lending Library is open with limited access for picking up pre-ordered items. We will continue to offer a scan service for all members of the University of Mannheim. More information can be found on the University Library’s Website.

    5. The most important and latest information for students on our coronavirus information website

    On our coronavirus website for students, you will find the most important and latest information for students, for example on classes in the spring semester 2021. If you have any questions, please check this site regularly.

    At the end of February, you will receive the next e-mail with more details on the start of the lecture period in the spring semester 2021. We wish you the best of luck for the upcoming exams and a great start to the new semester.

    Kind regards – and please stay healthy!
    Division II – Student Affairs

  • 16 December 2020

    Dear Students,

    Today we must share some news with you that we have to implement due to the new Corona Ordinance of the Land of Baden-Württemberg. We sincerely apologize for these short-term changes. Please be assured that the staff members of University of Mannheim are doing everything they can to continue the classes and examinations despite the current restrictions.

    The University Library closes as of today and until 10 January 2021

    Yesterday we were not sure yet, but today we are – the University Library must close as of today, 16 December 2020 due to the new Corona Ordinance of the Land of Baden-Württemberg. The library will be closed until 10 January 2021. While the library is closed, borrowing items is also not allowed.

    We will continue to offer a scan service for all members of the University of Mannheim. However, this service will not be available from 23 December 2020 until 3 January 2021.

    We apologize for any inconvenience that is caused by this short-term closure of the library.

    The latest information on the services of the University Library are available here.

    Workspaces for independent study in the Ostflügel cannot be used anymore

    Due to the new regulations of the Land of Baden-Württemberg, the lecture halls in the Ostflügel may not be used for independent study anymore. This regulation is valid as of today and at least until 10 January 2021. As of today, you cannot register for rooms via Checkin anymore.

    Furthermore, the university buildings will be closed as of tomorrow, 17 December and until 10 January. During this time, the university buildings can only be accessed with ecUM cards.

    Please also note that most staff members are currently working from home due to the pandemic situation. Please contact them via e-mail or make use of the online consultation hours. This is the safest way to have any urgent questions answered.

    Exams will take place as planned

    Most scheduled exams will take place as planned – also the few in-person exams. Several in-person exams were changed to an online format because students explicitly expressed this wish. All affected students were informed about this. As things stand at present, all other exams can take place as planned in December and January. The latest exam schedule is available on the website of the Student Services.

    We are aware that these short-term changes are making things more complicated for you. Please hang in there, use the advisory services of the university and reach out to us, for example to the Student Services, in case you are having any problems that we can help you with.

    We wish you all the best for preparing and taking your exams and afterwards a restful holiday!

     

    Kind regards – and please stay healthy!

     

    Barbara Windscheid, Executive Vice President

    Prof. Thomas Puhl, President 

    Dr. Sabine Gehrlein, University Librarian

  • 27 November 2020

  • 18 October 2020

    Dear students of our university,

    The Ministry of Science has amended the Corona-Regulation on Studies in Higher Education and Arts (Corona-Verordnung Studienbetrieb und Kunst) today. The change will be applicable from 19 October 2020 on, that is from tomorrow morning (Monday) on. The most important change is the order that masks must be worn not only in traffic zones (as was the case until now), but also “in classes at the seat” (§ 3 sec. 1 No. 1). Please inform your fellow-students about this change – most of them won’t have got the news.

    We’ll yet have to analyse the new rules in detail. But I assume for the time being, that the obligation to wear masks

    • applies “in class” – not, however, in the library (as soon as you have reached your seat)
    • that in class it applies to those sitting “on their seat” – not to teaching staff that is not sitting;
    • and that it is not applicable for exams, especially written tests.

    Further details have to be clarified torrow (Monday) – we’ll keep you posted.

    Stay calm – take care of yourself and your fellows; and stay healthy. And please excuse my improvable close-to-midnight-English.

    Best, Thomas Puhl

    President

  • 15 October 2020

  • 25 September 2020

  • 26 August 2020

    Dear Students,

    The beginning of the lecture period on 28 September is fast approaching and we are busy planning the new semester ahead. We aim at offering a good range of courses and want to enable you to complete the fall semester successfully. In conversations with student representatives and teachers, we were told that you would like to have more on-campus classes. Of course, we would like to fulfill this wish wherever possible. However, as we also have to protect the health of all university members and still need to comply with the distance regulations at the university, we have only very limited seating capacities in our lecture halls. Therefore, we will be using mostly digital tools for teaching in the fall semester and wherever possible, this digital teaching will be complemented by on-campus classes. The departments and teachers will inform you about the specific plans for your degree program and the different courses after they have finalized their plans. You will then also be able to find this information in Portal² when clicking on the respective course.

    Nevertheless, we want to inform you about the following topics today:

    New website and social media series on studying during the coronavirus pandemic

    During the last months, we offered advice on the teaching operations and current events via e-mail. We have now gathered this information on a new FAQ website. We will use this website to provide you with further information in the future. Therefore, we recommend that you visit this page regularly. Please find the link here.

    We will also inform you about the most important changes in our new social media series “Neues aus den Studienbüros” (News from the Student Services). You are welcome to watch out for these posts to keep up to date. 

    Consultation hours in the central service centers and institutions (Student Services, International Office)

    The support and advisory services of the Student Services and the International Office are still available to you. We received a lot of positive feedback from students on consultations via video call or telephone. To make it easier for you to book an appointment, we have integrated a new tool on our websites to book an appointment via video call or telephone online.

    You will find this online tool for appointments on the website of the respective contact persons shortly:

    Student Services: https://www.uni-mannheim.de/stb-kontakt

    International Office: https://www.uni-mannheim.de/universitaet/einrichtungen/akademisches-auslandsamt/

    You will then have your appointment via video call or telephone at the agreed time. In exceptional cases, you can also make an appointment to come to L1,1 in person, if the staff members are available and provided that you respect the current hygiene regulations. The building will generally be open as of 31 August 2020. However, in order to make use of the counseling service on campus in L1,1 you must schedule an appointment in advance

    Services of the Express Service

    On working days, you can still contact the Express Service via e-mail.

    As of 31 August 2020, you have the option to pick up pre-ordered paper documents in person. To do so, please pre-order the required documents via the linked form. We will create these documents and inform you about the date and time, when you can come and pick up your documents at the Express Service. In general, this appointment takes place within three working days. The appointments to pick up documents will be during the following time slots: Mondays between 10.30 a.m. and 12.30 p.m. and Wednesdays between 2 p.m. and 4 p.m. Please note that you can only pick up the documents if you pre-ordered them electronically in advance.

    Of course, we will also still send documents by mail. To make use of this option, please use the order form or send us an e-mail. Please always mention the postal address where we should send the documents.  

    Exam schedule for alternate examination dates

    The exam schedule for the alternate examination dates has been online for a few days. Here, you can find the exact times and the format of the examinations. You find the exam schedule by clicking on the following link: https://www.uni-mannheim.de/en/academics/during-your-studies/examinations/taking-an-examination/dates/

    In the upcoming weeks, we will continue to prepare the fall semester and keep you updated with the latest information.

    Kind regards from Mannheim,

    Division II – Student Affairs

     

  • 31 July 2020

    Dear Colleagues,
    dear Fellow Students,
    dear Sir or Madam,

    The President's Office decided to end the closure of the university buildings by 31 August 2020. From that date onwards, all members and affiliates of the university will be able to access the university buildings again. This decision forms the basis for on-campus classes, which will be conducted in the upcoming fall semester 2020/21 to complement digital teaching. Most on-campus classes will be offered for first-year students, so that they can get used to university life.

    The University Library is also taking further steps to open its libraries.  This will already happen on Monday, 3 August 2020. From this date onwards, all user groups will be able to enter the Schloss Ehrenhof Library and the A3 Library from Mondays to Fridays from 10 am to 8 pm (except for public holidays) and there will be more seats available. The central lending desk will also open from 3 August 2020 onwards, Mondays to Fridays from noon until 6 pm (except for public holidays).

    Members and affiliates of the University of Mannheim are still able to reserve a seat in the libraries in Schloss Ehrenhof and A3. However, as long as free seats are available, these can also be used without a seat reservation. The current number of free seats can be looked up on the websites of the University Library. Registered users of the library, who are neither members nor affiliates of the University of Mannheim, can also use these two libraries from 3 August onwards. However, they have to reserve a seat in advance. All user groups can access the central lending desk without prior reservation.

    We will electronically record all individuals entering and leaving the open libraries via their ecUM Card or library card. This enables us to verify access rights, calculate the number of available seats and contact you later on in case of a coronavirus infection. In doing so, we will comply with data protection regulations.

    The hygiene regulations of the University Library remain in force. For more information on the hygiene regulations and the opening of the libraries as well as the central lending desk, please visit https://www.bib.uni-mannheim.de/corona/.

    Literature from the A5 Library or the Business Administration Library can still be used in the A3 Library. The other library services, which were offered due to the coronavirus crisis (scan service for staff members and students of the University of Mannheim, borrowing items with mail dispatch for university employees and more digital offers) will be continued.

    As part of our opening process of the university buildings, we would also like to take further steps for the opening of the libraries for members and affiliates of the university from the end of August onwards if the infection rates allow. It is our goal to open all libraries by the end of September for the start of the fall semester and to offer longer opening hours.

    In order to ensure that the valid hygiene regulations of the university are followed during the opening process of the university buildings and the on-campus classes, the President's Office initiated a communication concept and is taking extensive measures to inform people about the binding hygiene regulations when they enter the building or use the lecture halls and seminar rooms. Inside the building, we will display clear signs as well as electronic and printed information to remind people of the rules of the hygiene policy.

    We are currently finalizing how you will be able to make use of the counseling services and the other offices of the central university administration (e.g. in L1) and will inform you about your options by mid-August at the latest.

    We would like to ask you for your support, discipline and commitment, as we are doing our best to open our university and make on-campus operations possible again. We want everyone spending time in the university buildings – in the library, in seminars or doing sports – to be as safe as possible when performing their job: teaching, studying and researching.

    We thank you for your support and help.

    Kind regards,

    Prof. Dr. Thomas Puhl, President  

    Barbara Windscheid, Executive Vice President             

    Dr. Sabine Gehrlein, Director of the University Library

  • 17 July 2020

    Dear Students,

    We hope that you could successfully complete the spring semester 2020 and that you are enjoying the start of your summer break.

    With this e-mail, we would like to give you an update on the university’s plans for the fall semester regarding classes and examinations.

    Lecture period of the fall semester 2020/21

    The lectures of the fall semester 2020/21 will start on Monday, 28 September 2020.

    In most subjects, the lecture period for students starting their second or a higher semester will be shorter than usual, ending on 9 December 2020. First-year students beginning their studies in the fall semester will have classes until Christmas. In individual cases, this may also be the case for students enrolled in higher semesters.

    For the most part, you should expect your classes to take place online. If the current situation and infection rates allow, classes with small groups may also be taught in person on campus. Over the summer, various working groups with student participation will continue working on the plans for the fall semester 2020/21. We will inform you of the details in good time before lectures start.

    Lecture period of the spring semester 2021

    Lectures of the spring semester 2021 will begin on 1 March 2021 and end on 18 June 2020, including a normal Easter break.

    You can find an overview of all semester dates at https://www.uni-mannheim.de/en/academics/dates/academic-calendar/#c955.

    Examination periods and organization of exams

    The alternate examination dates for the spring semester 2020 will take place two weeks before the start of the lecture period of the fall semester, i.e. from 14 September until 26 September 2020.

    You can find an overview of all examination dates at https://www.uni-mannheim.de/en/examination-dates/.

    Please note that exams subject to mandatory registration (in case you de-registered from the regular examination date or failed an exam) are not registered until early August.

    For details on exam times and rooms, please check the exam schedule, which will be published in late August. In case you are due to take an exam on campus, you will be able to view your seat number in Portal² one week before the exam takes place.

    The examinations in the fall semester 2020/21 will be held during the following periods:

    Regular examination dates for the fall semester 2020/21:

    • 10 December – 23 December 2020 (in case of shorter lecture period)
    • 7 January – 16 January 2021 (in case of longer lecture period)

    In the coming weeks, the schools will be busy working out the schedules for the fall semester, and will inform you about the periods relevant for you as soon as possible.

    Alternate examination dates for the fall semester 2020/21:         20 February – 27 February 2021

    Re-registration for the fall semester 2020/21 – ecUM validation

    Students who are currently in Mannheim can use the self-service terminals to re-validate their ecUM.

    At present, you can access the self-service terminals in the Westflügel, Ehrenhof and A3 Libraries during their opening hours and under observation of the coronavirus measures: https://www.bib.uni-mannheim.de/en/corona/

    If you are currently not in Mannheim, please carry your enrollment certificate with you and re-validate your ecUM as soon as you return to campus. This also allows you to obtain the VPN stamp to use free public transport during the weekends.

    Extension of standard periods of study and examination deadlines due to the coronavirus

    As you might have read in the media, the individual standard periods of study and the examination deadlines (e.g. orientation examination and deadline for the maximum period of study) have been extended by one semester for all students in Baden-Württemberg who were enrolled in the spring semester 2020.

    To read more information and find out who to contact with questions, please go to https://www.uni-mannheim.de/en/academics/during-your-studies/examinations/extension-of-examination-deadlines/.

    Interim financial aid for students

    The Federal Ministry of Education and Research (BMBF) grants temporary financial aid to students facing severe financial difficulties due to the coronavirus pandemic. The funding by the BMBF amounts to 100 million euros in total. It is paid out by the universities’ Studierendenwerke. For further information and the link to the online application, please visit the website of the Studierendenwerk at https://www.stw-ma.de/en/Corona+pandemic_+bridging+aid+for+students+in+financial+emergency+situations-p-13936.html.

    We will provide you with further information in good time before lectures start. Please continue to check your university e-mails frequently even over the summer break to ensure that you are always up to date.

    We wish you a good and relaxing summer and would like to thank you once again for your cooperation during this fairly difficult semester, which is now coming to a close.

    Kind regards – and please stay healthy!
    Division II – Student Affairs

  • 18 June 2020

    Dear Students,

    This week, the last oral and written exams for the lecture period of the spring semester 2020 are being held. This spring semester was so exceptional that I would like to address all of you to look back on the past months as well as to look ahead to the coming semester.

    When the university was confronted with the virus and the infection control measures imposed by the City of Mannheim and the Land of Baden-Württemberg in mid-March, our teaching operations on campus had to be suspended abruptly. Within a matter of days, however, all of our schools managed to continue nearly all classes online. After a brief organizational phase, we were also able to hold the examinations due for the semester in various formats. The students also adjusted to the new situation very quickly even though they were faced with a number of uncertainties and challenges (closure of the University Library, online exams, etc...). However, as far as I know, we were in no case forced to postpone entire courses or exams to the following semester, which means that we do not have any “backlog” to take care of in the fall semester 2020/21 (unlike many other higher education institutions).

    In addition, the number of students who decided to take advantage of the possibility to de-register from all their exams due to the virus was so low that on the whole, only very few students “lost” a semester on account of the pandemic. Some students made use of the possibility to shift their examinations to the alternate examination date, but many students also faced the challenge of completing their examinations under the current difficult circumstances. – We already started planning the alternate examination dates and you will receive detailed information in due time. We know that is was a burden for many of you that you did not know for a long time in what form the examinations would take place. Nevertheless, be assured that all staff members of the university did their best to find ways for you to complete your semester successfully. Naturally, there were some technical, organizational and communicative mishaps along the way. Overall, however, the University of Mannheim managed to bring this highly complex spring semester 2020 to a very successful end, despite all challenges and adversity.

    Accomplishing this under the extreme and constantly changing conditions of the coronavirus crisis is a feat we owe not only to the incredible commitment of our teachers and other staff members, which by far exceeds what we could have asked of them – whether staff working for the IT, the University Library, the central administration or the administrative units of the schools, or the HDZ – but also to the patience and flexibility of our understanding students. In addition to their “normal” exam-induced stress, they often had to deal with new, unprecedented examination forms and contents, but cooperated with the staff extremely constructively on all levels. I am very grateful for your cooperation and solution-oriented behavior, as finding solutions under these difficult conditions that are feasible and achievable for students, teachers, and the exam organization was anything but easy.

    This is particularly true, as many of us were (and still are) confronted with more difficult working conditions. Working from home, taking part in video conferences, using public transport that is running less frequently, and being obliged to wear a face mask are not necessarily the most enjoyable experiences. A fair share of us have also had private concerns, worrying about risks of infection for themselves or for older and sickly family members and friends, experiencing loneliness or fear for the future (for instance those who do not have a permanent contract or are facing difficulties financing their studies), or dealing with very different views on which infection control measures are appropriate and “right”, especially now in this period of normalization. A particularly high strain was placed on parents of younger children, who they now suddenly had to look after and home-school all by themselves, on top of coping with additional workloads in their jobs.

    On the other side, however, there was also some relief that should not be taken for granted. For example a cooperation characterized by solidarity with other universities, ministries, the City of Mannheim, and the Studierendenwerk. Many times, we experienced non-bureaucratic pragmatism and a progress in digitization, some of which we will hopefully be able to preserve for the future. Many things were organized ad hoc and now it is up to us to benefit from the positive and negative experiences and to promote an effective digitalization e.g. of the administration processes. Many colleagues, staff members, and friends of the university showed their support and donated more than €140,000 at an initiative of our Foundation. Part of the money is used as an emergency relief fund for students in financial difficulties due to the coronavirus crisis and the rest is invested in improving our eLearning equipment, which is particularly important at the moment.

    In short: We mastered the spring semester 2020!! This makes me very proud. And I am truly grateful that all of you contributed to this success to the best of your ability! I think we will feel the impact far beyond this semester.

    And this is necessary – first of all for the fall semester 2020/21. At least it looks like the beginning of thelecture period will be on Monday, 28 September 2020. The Ministry of Science gave only us and no other higher education institution in Baden-Württemberg its permission for this date. This date needs to be confirmed officially by the Senate in an extraordinary meeting on 15 July, but after receiving positive feedback from all schools, I have no doubt that this decision will be made. However, many other details for the fall semester are still to be decided. The question, when the lecture period will end – after 11 weeks on 11 December 2020 or later – will be discussed starting today. The important thing is that we get back to our “normal rhythm” including the examination weeks and resit examinations in the spring semester 2021. If the lecture period ends on 11 December (and not in January), we are facing a fall semester in which we will have to find the right balance between a very compact semester (lectures at less popular hours, including Saturdays, additional online assignments, etc.) and still keeping it feasible for students to manage their workload. For first-year students, who do not know how things at the university work, what the difference is between a seminar and a lecture, or where to loan a book, this will be particularly difficult.

    With this in mind and due to the fact that the fall semester, too, will be mostly a virtual semester (even without a second wave), we have to put in special effort so that the first-year students will primarily be taught on campus at the university and that they can to some extent “socialize” (while keeping the distance regulations, meaning they can only meet in small groups). Students in higher semesters will probably be taught online in many cases. – I am also writing this to you so that our teachers can prepare for teaching in online formats over the summer break. Teachers, schools, and the university as a whole will have to think about and figure out the teaching and learning activities of the fall semester.

    Dear students, you can be very proud that you successfully found your way through this rough semester. Be assured that we will use the summer to thoroughly reassess and revise the teaching and exam methods that we developed this semester within a short time, so that you can prepare for the new semester and plan further ahead.

    I hope you find time in the slightly longer semester break to recharge your batteries, to take on projects outside of the teaching and learning activities, and to prepare for the challenging fall semester 2020/21 – which we will surely master well. Stay healthy and keep up the good spirit!

    Yours sincerely, Thomas Puhl

  • 22 May 2020

    Dear Students,

    As promised in our e-mail from 15 May 2020, we are informing you today about the current teaching activities and, more importantly, the upcoming examinations.

    The most important thing first: the exam schedule with the regular examination dates has been online since 15 May 2020: https://www.uni-mannheim.de/studium/im-studium/pruefungen/pruefung-ablegen/termine/

    Attached you find the exam schedule (PDF) for all exams with information regarding the form of the exam. By now, the form of exam has been determined for almost all exams and should be displayed in Portal².

    Should you have questions regarding the exam schedule or if information is missing for your exam, please get in touch with your examiner.

    As already mentioned, we will start planning the alternate examination dates as soon as the start of the lecture period of the fall semester 2020/21 has been finalized.

    On the web pages of the Student Services you can find the previously communicated information regarding de-registering from exams due to the coronavirus situation:

    https://www.uni-mannheim.de/en/academics/during-your-studies/examinations/taking-an-examination/withdrawal-or-de-registration-from-an-exam/#c193334

    Please note that this de-registration regulation was set up primarily for exams. For other forms of exams, for example term papers, not much has changed and therefore, a de-registration from this form of exam needs to be justified as usual. In order to justify a de-registration, you need to explain how you are restricted by the coronavirus situation and why this restriction requires you to de-register.

    Furthermore, we would like to inform you about the following options that we have prepared for you:

    ILIAS group for students with information for preparing and completing online examinations in the spring semester 2020

    We have set up the ILIAS group “Information for Students” which currently includes a learning module with information for preparing and completing exams in the spring semester 2020. You can join the group via the following link: https://ilias.uni-mannheim.de/goto.php?target=crs_1009873_rcodeN22rP2vBuf&client_id=ILIAS

    Test options for downloading/uploading – Preparation for open book exams

    All faculties offer test options through which you can familiarize yourself with the functions of the online exams – especially with downloading and uploading examinations. Use these test options and test exams (test exams are only offered in a few cases), to get used to the new conditions. You will be informed in your respective courses, which test options are planned.

    Apply for financial aid from the “Corona-Fonds” for students

    The University of Mannheim Foundation wants to support students of the University of Mannheim who are in financial difficulties, lost their part-time job or might not be able to continue their studies on account of a deteriorating financial situation due to the coronavirus crisis. Please find all the information about the application and further details here: https://www.uni-mannheim.de/en/stiftung/projekte/corona-fonds-for-students/

    (Please be aware of the deadline – 31 May 2020!)

    In case of questions or if you are unsure about the examinations, please get in touch with us.

    The university is very thankful that our students have been coping with this difficult situation so well and that you have been seeking constructive solutions in order to be able to complete exams in this semester. We made registration, a change in registration, withdrawals, as well as de-registration more flexible, so that you still have options to choose from in case of doubt.

    However, if you are feeling well prepared, we are confident that you will be able to master this new exam situation. 

    We keep our fingers crossed for you and wish you a successful preparation period and much success for the exams!

    Kind regards – and please stay healthy!
    Division II – Student Affairs

  • 15 May 2020

    Dear Students,

    As promised in our e-mail from 24 April 2020, we have, with the combined efforts of Division II and the schools, worked out various possibilities to hold examinations in the spring semester 2020 and are now able to give you an update.

    First of all, we would like to thank you for your patience. We can assure you that it is extremely important to us to find solutions that are good and fair to all students.

    Here are the details:

    1. Examinations in the spring semester 2020

    The majority of the written exams for the spring semester 2020 at the University of Mannheim will take place online as open-book exams. Approximately 280 of the 370 exams (all schools combined) will be held in this format.

    Your lecturers and examiners will provide you with more details about which form your exam will take in the different subjects and courses.

    For certain types of examinations, an open-book format is not possible (e.g. multiple-choice exams). We are in the process of finalizing other solutions for these exams.

    In addition, a small number of examinations will be held in person under strict observation of the hygiene policy of the University of Mannheim. We are still working out the final details for these.

    Some teaching staff members have decided to offer term papers or oral examinations instead of the written exams previously planned. This is another option for this semester.

    So how can you find out what this means in your individual case and for your preparations?

    Almost all teachers have been notified by now which format has been approved for their exam or is in preparation. This means that your teacher will inform you in one of your next classes or via e-mail very soon. In many cases, this has probably already happened.

    We will also publish the exam schedule on our website by the middle of next week at the latest, and you will gradually find information on the respective format for all your exams in Portal² (e.g. take-home exam in open-book format, take-home exam in closed-book format, 24-hour-take-home exam, multiple-choice exam, term paper, or in-person exam).

    Both in-person exams and most of the online exams will take place on the originally scheduled examination dates. You can thus largely rely on these dates in your preparations. Should any exams have to be rescheduled, we will communicate these new dates in the course of next week.

    Most of your teachers will give you further details about the exam procedure and setting two weeks before the respective exam is due to take place.

    What can you do if you do not consider the form of examination adequate and do not want to sit the exam this semester or in May/June (regular examination date)?

    You have the possibility to withdraw from your exam or change your registration to sit the exam on the alternate examination date up to two days before the exam is scheduled to take place (for more information, go to https://www.uni-mannheim.de/en/academics/during-your-studies/examinations/taking-an-examination/exam-registration-and-change-in-registration/).

    Withdrawals from an exam can generally be made via Portal². To change your registration, please use the form provided on our website and e-mail it to the Express Service as a scan (expressschalter verwaltung.uni-mannheim.de).

    In case you do not want to sit an exam at short notice due to the special circumstances – for instance because you do not consider the alternative exam format adequate (e.g. an oral exam via video conference) – you can also simplyde-register from the exam, provided you do so before the start of the exam by referring to the special circumstances of the coronavirus. You do not need to state any further reasons or provide any documents of proof.

    Further information will be available on our website in the course of next week:

    https://www.uni-mannheim.de/en/academics/during-your-studies/examinations/taking-an-examination/withdrawal-or-de-registration-from-an-exam/

    It is currently unlikely that the alternate examination dates will take place during the originally scheduled period between 29 August 2020 and 5 September 2020. Unfortunately, we cannot schedule these dates until a decision has been made as to when the fall semester 2020/21 will start (see below). We will provide you with more information in due time.

    2. General information on teaching operations at the University of Mannheim in the spring semester 2020

    As things stand at present, there will be no classes on campus until the end of the spring semester 2020.

    The courses will be completed in digital form and most of the examinations will also be held online. Consultations and services are offered electronically, via e-mail and in some cases by phone.

    The circulation desk of the University Library is open again and we are working on solutions for the departmental libraries. In order to meet the hygiene and distance regulations, we will only be offering a limited service until further notice. For the latest information, please visit the website of the University Library and read their e-mail circulars:

    https://www.bib.uni-mannheim.de/en/corona/

    3. Semester start and end date/lecture period for the fall semester 2020/21

    You might have heard on the news that a postponement of the fall semester is being discussed for all higher education institutions in Germany. The current situation for the University of Mannheim is as follows:

    The semester start and end dates remain the same – the spring semester 2020 ends on 31 July 2020 and the fall semester 2020/21 begins on 1 August 2020 and ends on 31 January 2021.

    However, the start of the lecture period is not set yet, as we are still waiting for a definite statement of the responsible authorities. The lecture period will probably not start on 7 September 2020, as originally planned, but rather towards the end of September.

    Due to the different semester dates at the University of Mannheim, we do not intend to start our lecture period on 1 November 2020, which was announced by the press as a uniform starting date for all higher education institutions.

    We will keep you updated on the latest plans.

    4. Application process for the master’s programs at the University of Mannheim

    Applications for the master’s programs at the University of Mannheim are open again since 1 May 2020. Please observe all relevant changes and read the detailed information on the website of the Admissions Office:

    https://www.uni-mannheim.de/en/academics/applying/current-information-on-the-application-process/

    5. Services and consultation

    Even if we currently do not offer walk-in hours, we are still here for you.

    The Division for Student Affairs will continue to offer its services electronically. The teams of the Express Service, Student Services, the International Office and the Admissions Office are here for you and can be contacted via e-mail.

    You can find the relevant contact details on our websites:

    Express Service:www.uni-mannheim.de/en/express-service

    Please also note the information from the Studierendenwerk regarding the Mensa, BAföG payments, or the services of the Psychological Counseling Services, etc. (https://www.stw-ma.de/en/corona.html).

    The Department of Gender Equality and Social Diversity of the University of Mannheim is also carrying on with its services. The staff is still available for you if you wish to consult them about the reconciliation of work and family life, sexual harassment, or discrimination:

    https://www.uni-mannheim.de/gleichstellung/familie/vereinbarkeit-von-familie-und-berufstudium-in-zeiten-von-corona/ (in German)

    You are welcome to make an appointment via e-mail for a consultation session via telephone: ute.pfruender uni-mannheim.de. Alexandra Raquet, the director of the Department for Gender Equality and Social Diversity, is also happy to assist you.

    We will reach out to you next week or at the latest in two weeks with further news and we will always keep you up to date regarding important changes.

    Thank you for your patience and for your cooperation.

    Kind regards – and please stay healthy!
    Division II – Student Affairs


    Dear Students,
    Dear Staff Members

    I am pleased to inform you that the University Library is taking further steps to open and expand its services. As of Monday, 18 May 2020, the A3 Library and the Schloss Ehrenhof Library will be open again for students and staff of the University of Mannheim with some restrictions. The A5 Library and the Schloss Schneckenhof Library will remain closed for the time being. Required media from these locations can be used in the A3 Library.

    The A3 Library and the Schloss Ehrenhof Library are open Monday to Friday from 12 a.m. to 4 p.m. (except for holidays). Access to the library locations is only possible after a personal seat booking via the Primo catalog. Further information is available at https://www.bib.uni-mannheim.de/en/seatbooking/

    • A maximum of 50 persons (in addition to the library staff) may be present in the library locations at the same time.
    • For the entire stay in the library locations a mask obligation exists.
    • The minimum distance of 1.50 m must be observed at all times.
    • Working in groups is not permitted, the group work rooms are closed.

    Media from the A5 Library and the Schloss Schneckenhof Library (BWL) can be used in the A3 Library. Please send an e-mail to the corresponding library location in advance: for media from the A5 Library to a5erw bib.uni-mannheim.de and for media from the Schloss Schneckenhof Library to bwlerw bib.uni-mannheim.de.

    Please inform yourself about the complete hygiene concept in the library locations before your visit:
    https://www.bib.uni-mannheim.de/fileadmin/ub/sonstiges/Hygieneregeln_kurz_BBs_eng.pdf

    The scan service for students and academic staff for printed titles from all library locations, including the Central Lending Library and the closed stacks, is continued. Please also make use of our significantly expanded digital offer of e-journals, e-books and databases.

    You can find an overview of the University Library’s current range of services and resources at https://www.bib.uni-mannheim.de/en/corona/

    Kind regards,
    Sabine Gehrlein

  • 24 April 2020

    Dear Students,

    Based on the current Corona decree (CoronaVO) of the state government of Baden-Württemberg, we would like to give you an update on the status of our plans regarding teaching operations and examinations and explain what these mean for you.

    Teaching operations in the 2020 spring semester will remain exclusively digital.

    Consequently,digital teaching will continue until the end of this semester.

    In terms of exams, we are looking into every option (on-campus exams and/or online exams) and will provide you with detailed information in due time before your exam. In the first week of May we will give you a more detailed update on the exams scheduled as of the end of May.

    According to our current plans, most exams dates that have been scheduled and communicated to date can take place. Individual examination processes that were halted are currently being reopened. The students affected will be contacted and informed by their professors, by the examination committee or the Student Services.

    Oral examinations will take place as of May. As a rule, these examinations will be conducted with video conferencing tools. However, we are currently looking into the option of on-campus examinations with hygiene regulations being observed.

    As the University Library (UB) informed you yesterday, the Central Lending Library has been reopened. Please take note of the current information and safety advice on their website (https://www.bib.uni-mannheim.de/corona).

    The blanket extension of the deadlines for final theses and term papers expired on 20 April 2020.Examination processes started as of 20 April 2020 do no longer receive a blanket extension. In case you are having difficulties finding and procuring literature or you are experiencing other issues related to the coronavirus pandemic, which are making it difficult to meet your deadlines, please let the respective examination committee know so they can find tailor-made solutions for you.

    The services of the Division for Student Affairs will continue via digital media. The teams of the Express Service, the Student Services, the International Office and the Admissions Office are here for you and can be contacted via e-mail.

    Please also take note of the information from the Studierendenwerk on various topics such as Mensa, BAföG, etc. (https://www.stw-ma.de/corona.html).

    The Department of Gender Equality and Social Diversity is your contact for all issues regarding reconciliation of studies and family life and any violations of the Code of Conduct you might experience.  You are welcome to make an appointment via e-mail for a consultation via telephone: ute.pfruender uni-mannheim.de.

    Alexandra Raquet, the director of the Department for Gender Equality and Social Diversity, is also happy to assist you.

    On 4 May 2020, the state government will again update the CoronaVO. Although it is not yet clear whether this will affect our work at the university, we consider it likely. We will keep you updated.

    Thank you for your patience and for your cooperation.

    Kind regards – and please stay healthy!

    Division II – Student Affairs

  • 16 April 2020

    Dear Students,

    Following up on our detailed e-mail from 3 April 2020 (see below), we would like to provide you with a quick update on the situation at the University of Mannheim today with regard to teaching and learning activities:

    Yesterday, the federal and state governments passed new resolutions regulating daily life as well as teaching operations for the coming weeks.  However, we are still waiting for the new version of the corona decree (Corona-VO) to be adopted by the Land of Baden-Württemberg. This new decree will determine our approach and further measures more specifically.

    What does this mean for you?

    Until further notice (as of 20 April 2020), teaching operations will be resumed in digital form, i.e. there will be no classroom lessons on campus for the time being.

    As soon as the new decree has been issued, we will work out the details of the new regulations and provide you with more detailed information in the course of next week at the latest.

    The University Library is also currently working on finding ways for students and staff members to borrow items again at the central lending desk of the Schloss Westflügel Library. You will receive further information on this in the course of the next week, as soon as the relevant guidelines have been announced and the details on how to proceed have been agreed upon.

    Please keep in mind that the exam registration (see below) is still open and that you should register accordingly in order to allow for a finalization of the exam schedules.

    We thank you for your patience and would like to assure you that the University of Mannheim will continue to work hard to make this a successful semester for all of us, even under the present circumstances.

    Kind regards – and please stay healthy!

    Division II – Student Affairs

  • 3 April 2020

    Dear Students,

    Before the start of the Easter week, we would like to inform you about the latest developments in this exceptional semester in regard to teaching operations and examinations.

    First of all: We understand that the present situation is very difficult for you as it raises many questions and uncertainties. We would therefore like to thank you sincerely for your patience and for cooperating with the institutions and administrative units of the University of Mannheim. This helps us immensely in overcoming these challenging times together.

    As you know, all teaching operations on campus have been suspended until 19 April 2020 following the corona decree (Corona-Verordnung) of the Land of Baden-Württemberg. For the time being, this means that all on-campus classes are interrupted at least until this date and are continued in digital form online insofar possible. Written and oral examinations are also canceled during this time or postponed to take place at a later point of the semester.

    At present, it is difficult for us to say how the university will proceed from 20 April 2020 onwards, as even we cannot reasonably foresee how the situation will unfold. This largely depends on how the COVID-19 epidemic develops and which further measures the federal government, the state government and the City of Mannheim will take to protect the population against the infectious disease. At present, however, we cannot presume that classes will resume as usual and without any restrictions after the Easter break. We currently intend to take up teaching operations step by step starting 20 April, including exams. If the situation does not yet allow us to hold classes on campus, all courses will generally be continued in digital form. Should on-campus classes only be possible in a restricted form, for instance in small groups, we might offer other alternatives as well. The same applies to examinations.

    We will continue to keep you up to date in this respect and plan to send you further information about how teaching operations will continue in the week after Easter.

    Despite all adversity, our main goal remains to run all planned courses of the spring semester 2020, in particular those that are mandatory or mandatory electives, and to hold all examinations so that you can successfully complete the semester.

    Depending on the further developments, however, this might mean that not all exams can take place within the usual examination periods, the dates of which were already announced. It is possible that some exams may have to take place during the semester break or at the start of the fall semester 2020. Therefore, please be prepared for possible shifts in the examination schedule. We will let you know as soon as we have more details.

    We understand that the present uncertainty, especially in regard to your upcoming exams, is very difficult for you. However, we assure you that all your lecturers, the staff of the University Library, the University IT, the dean’s offices and the entire university administration, but also AStA and the departmental student committees – in short: the entire university – are working around the clock to find the best possible solutions for you and all teaching operations.

    General plan for examinations

    • Exams that cannot take place during and due to the suspension of teaching operations will either be postponed, or, if this is not possible, replaced by alternative forms of examination that do not require attendance in due time following 19 April 2020. We are currently looking into the details of these forms of examination and the technical and legal circumstances that need to be considered and will provide you with more information soon. We will, of course, take into account that you will need sufficient time for preparation.
    • At the moment, we are working from the perspective that exams scheduled to take place in the official examination periods at the end of the lecture period will take place as planned. If this proves to be impossible due to new developments, we will provide alternative forms of examination for you and inform you about new examination periods.

    Details of the individual examination processes:

    For organizational and legal reasons it is essential that you take an active part in the examination process. This means, in particular, that for the time being you need to register for your exams. Only if you are registered you can claim an extension of a deadline if necessary.The planned mandatory registrations in line with the respective examination regulations will also be made.

    At the same time, we are eager to find solutions that do not put you at a disadvantage due to the current situation. Therefore, we put into place generous rules for you to withdraw from your examinations for this semester.

    In detail, this means:

    • If there are regulations regarding mandatory participation, these regulations are suspended for the spring semester 2020.
    • Please register as usual via Portal 2 for all examinations that you would like to take this semester. The general registration period is from 14 to 25 April 2020. Please note that you need to register for every examination for which you are to receive ECTS credits.
    • Mandatory registrations are made in line with the examination regulations.
    • For late registrations, changes in registration and withdrawals, please take a look at the website of the Student Services office: www.uni-mannheim.de/en/academics/during-your-studies/examinations/taking-an-examination/exam-registration-and-change-in-registration/

    In light of the current situation, we will not charge any fees for late registrations or changes in registrations for the spring semester 2020. Just make sure to provide us with your request for late registration or change in registration via e-mail (expressschalter verwaltung.uni-mannheim.de) before the deadline.

    Please note that we can only make sure none of your exams overlap if you register for your exams by the end of the regular registration period.

    • You can withdraw easily from examinations that you do not want to take, for example because you do not want an alternative form of examination like an oral exam via video conference. You need to make sure to withdraw prior to the beginning of the examination and indicate the coronavirus situation as the reason. You do not need further reasons and you do not need to attach any sort of proof.
    • The federal government as well as the Land of Baden-Württemberg and the university are working on solutions that do not put students at a disadvantage in light of the coronavirus situation (e.g. regarding BAföG) due to missed deadlines in view of withdrawals from examinations. Please note that you need to have been registered for the exams of the spring semester 2020.

    Of course, we will continue to inform you about the further developments. Please contact your advisor at the Student Services or at the Express Service in case you have any questions on these issues: www.uni-mannheim.de/en/academics/during-your-studies/student-services/

    International degree-seeking students can find further information and answers to their specific questions on the website of the International Office:

    www.uni-mannheim.de/studium/vom-ausland-nach-mannheim/internationale-vollzeitstudierende/coronavirus-faqs-for-international-degree-seeking-students/

    We are here for you during these difficult times and are happy to support you with your inquiries.

    All general information is also available on our website: www.uni-mannheim.de/en/about/map-and-directions/safety-on-campus/coronavirus-current-measures-and-recommendations/

    Moreover, we would like to draw your attention to the website of the University Library: www.bib.uni-mannheim.de/en/corona/

    Here, you’ll find the information on the current services of the library including the new scan services for students and the expansion of the digital offers. The information is updated regularly (see e-mail from the library of 1 April 2020).

    Best regards – please stay healthy and do your best to complete your semester under these challenging circumstances.

    Kind regards, your

    Barbara Windscheid, Executive Vice President

    Prof. Dr. Thomas Puhl, President