Information on Data Protection

Information in accordance with Art. 13 paragraph 3 of the General Data Protection Regulation (GDPR) for the further processing of student data for the purpose of a one-off payment to relieve energy costs

Universität Mannheim
68161 Mannheim
Tel: +49 621/181-2222
E-Mail: rektor

Data Protection Officer
Universität Mannheim
L1, 1
68131 Mannheim
Tel: +49 621/181-1126
E-mail: datenschutzbeauftragte

Information about the other purpose
Under the act on a one-off payment to relieve energy costs for students (EPPSG), students enrolled at the university on 1 December 2022 are entitled to a one-off payment in the amount of 200 euros (guest students are not eligible to apply). Students do not apply for the payment at the university but on a central digital application platform provided by the federal and state governments. For the application process, the university is not controller within the meaning of data protection law.
However, in order to allow you to submit an application, the university is legally obliged to provide your first name(s), last name, data of birth (encrypted with the access code provided to you by the university), the hash value of the access code as well as a PIN (encrypted) for the application platform. The ID, the name and the state of the university will also be included in the data set. Your data will also include the statement that you were enrolled at the university on 1 December 2022 and that you belong to the group of persons eligible for application.
This data are transmitted to the state office responsible (see the “Recipients” section below). The access code and the PIN will be transmitted to you.

Legal basis
Art. 6 paragraph 1 letter c in conjunction with Art. 6 paragraph 3 GDPR in conjunction with section 2 subsection 1 of the act on a one-off payment to relieve energy costs for students (“Studierenden-Energiepreispauschalengesetz” (EPPSG)) in conjunction with the state decree of the Land of Baden-Württemberg on the implementation of the EPPSG (Verordnung der Landesregierung zur Durchführung des Studierenden-Energiepreispauschalengesetzes (DVO-EPPSG)).

Landesamt für Ausbildungsförderung at the Regierungspräsidium Stuttgart, Ruppmannstr. 21, 70565 Stuttgart

Duration of storage
The access code, PIN, and the list of the educational institution will be deleted on 31 December 2023 at the latest.

Your rights

  • You have the right to obtain information about your data stored by the University of and the right to have false data rectified.
  • In addition, you have the right to erasure and the right to restriction of processing.

In order to assert these rights , please contact

  • You have the right to lodge a complaint with the supervisory authority responsible if you are of the opinion that the processing of your personal data is not in compliance with data protection regulations.

The supervisory authority in Baden-Württemberg is the commissioner for data protection and freedom of information of Baden-Württemberg (Landesbeauftragter für den Datenschutz und die Informationsfreiheit Baden-Württemberg).