Online Attendance Tracking with Checkin

Checkin is an application for online attendance tracking in lecture halls and seminar rooms. If you attend an on-campus class at the University of Mannheim, you need to register at https://checkin.uni-mannheim.de and check in to the class directly before you enter the room or upon entering the room.

In addition, students can use Checkin to easily and quickly search for free workspaces in currently empty rooms on campus and to check in to these rooms for the purposes of contact tracing.

Please note that the Checkin application was mainly developed for the purpose of tracking attendance and is different from the library application where you can book specific seats. Checkin should not be used for booking workspaces.

The application is optimized for display on mobile end devices. The user interface on your screen may therefore differ from the screenshots shown here.

  • Why do I need to enter my contact information when participating in on-campus classes?

    In order to trace possible routes of transmission during the COVID-19 pandemic, the University of Mannheim is obliged to collect contact information of all participants (students, teachers, guests etc.) in on-campus classes. This contact information must be stored for four weeks in case the health authorities inquire about it. Please refer to the data protection policy for more information on the storage of data.

    The data on the event to which you checked in will be deleted four weeks after the event took place. Furthermore, all other data (core personal data, address data and phone number) will be deleted together with the last event to which you checked in (four weeks after the event took place).

  • How can I check in to on-campus classes?

    If you participate in on-campus classes, you need to register at https://checkin.uni-mannheim.de or login with your Uni-ID before the class starts. Please follow the instructions:

    Step 1: Login

    • Login with your Uni-ID (user ID) and password. In the next step, please enter your valid private phone number.
    • If you do not have a Uni-ID or participate in a one-time event, please login as a guest. Please click “Sign up” and fill in the relevant fields. The process is completed if you confirm the registration as a new user.
       

    If you are inactive for 30 minutes, you are logged out automatically. If you want to search for free workspaces or check out after an event has ended, you need to login again.

    Step 2: Check-in
    After you logged in, you see the current events in the individual rooms. The current capacity is shown as well. Select the room in which the event takes place and click “Check-in” at the end of the line.

    In the “Show my data” tab, you can see your own data and the registered events. In the tab “Update phone number”, you can update your phone number.

    In the upper right corner, you can change the language (German/English).

    Step 3: Check-out
    Please remember to check out after the event has ended or when you leave the room. To check out, you need to login to Checkin and click the “Check-out” button displayed next to the event in which you participated.

  • How can I search for free workspaces in empty rooms on campus?

    Free workspaces in lecture halls which are currently not used are made available to students. In Check-in, you can see the capacity and availability of such rooms. Please note that the Checkin application was mainly developed for the purpose of tracking attendance and is different from the library application where you can book specific seats. Checkin is therefore not to be used for booking workspaces or rooms.

    • Login to https://checkin.uni-mannheim.de with your Uni-ID (user ID) and password or login as a guest. In the next step, please enter your valid phone number (if you have not done this yet - you only need to enter your phone number once).
    • Click the “Free work” button at the top of the events table.
    • Now you can see the capacity and availability of the rooms. Here you can see all rooms in which free workspaces are available right now or become available in the next 30 minutes.
    • Select “Check-in” shortly before you enter the room or upon entering the room you want to work in.
    • It is important that you remember to check out when you leave the room. To check out, please use the “Check-out” button which is displayed in the same column as the “Check-in” button.

As at: Wednesday, October 7, 2020