How Can I Use the Microsoft Teams Calendar?

You can use the Teams calendar to create your own meetings. In the calendar view, you can see all scheduled meetings. In Teams, you will find the calendar in the menu on the left hand side:

You have three options for the calendar view: day, work week and full week. Click on the menu in the corner on the right above the calendar, if you want to change the view.

How can I schedule a new meeting?

The button to create a new meeting is in the corner on the right above the calendar.

You can add more details on the meeting in the window which opens when you create a new meeting.

How can I invite others to join my meeting?

In the second line under “add required attendees”, you can enter fellow students you want to invite to this meeting. It is only possible to invite fellow students who have a Microsoft Teams account provided by the University of Mannheim.

You can also open the “schedule a meeting” window directly from the calendar by selecting the time frame for your meeting.

You can also create a meeting directly in a Teams channel. You can see this option in the upper right corner of Teams, when you are in a Teams channel. The window where you add meeting details will then include the information from the channel.

In the “Scheduling assistant” menu, you can get an overview on the scheduled meetings of the attendees and their availability in the time frame of your scheduled meeting. You can also adjust the date and time of your meeting. In addition, you can also add or remove attendees.

By clicking on “Save” in the upper right corner, the meeting is created. If you have added attendees, they will receive a notification. Accordingly, the button is called “Send”.

How can I accept a meeting invitation?

If you want to confirm your participation in a meeting, you need to go to the calendar view. Select the meeting in the calendar. In the drop down menu “RSVP”, you can choose the option “Accept”, “Tentative” or “Decline”. For data protection reasons, the option to accept a meeting invitation in the invitation e-mail has been disabled. If you accept a meeting invitation in the invitation e-mail, an error message will appear and the attendee will appear twice in the list of attendees.

You can join a scheduled meeting by clicking on the “Join” button.