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FAQ – Frequently Asked Questions

Are there any questions left? Here are the answers.

Attention: Please note that due to the current situation, most of our FAQs are not applicable and will not be updated as the regulations are constantly changing. All important information about the effects of the current situation on our sports offer can be found under “Covid-19 Special Rules”.

    Participation in University Sports

  • Who can participate?

    The university sports program of the University of Mannheim is aimed at students and employees of the University of Mannheim. Based on cooperation agreements, members of the following institutions can also participate in university sports:

    • Absolventum Mannheim e.V.
    • DHBW Mannheim
    • Fan club of the university sport e.V. (FdH)
    • Fröbel Seminar
    • GESIS
    • University of the Federal Employment Agency (HdBA)
    • University of Applied Sciences Ludwigshafen
    • University of Mannheim
    • Mannheim Business School (MBS)
    • Pop Academy Mannheim
    • Mannheim State University of Music and Performing Arts
    • Heidelberg University
    • University of Mannheim Service and Marketing GmbH
    • Central Institute of Mental Health (ZI)
    • Center for European Economic Research (ZEW)

    Guest cards are currently not offered, here we refer to a membership in the institute's support association.

  • What is the SportsCard and when do I need one?

    Due to the pandemic, the reduced capacities and the compulsory registration for all courses offered, all participants will need a SportsCard to participate in the sports program starting in the coming fall/winter semester. The SportsCard is the prerequisite for booking university sports courses, including the free offers. The SportsCard is valid for the stated period of time. There is no automatic renewal. Currently, the SportsCard can only be applied for online at sport uni-mannheim.de. Processing may take up to 3 working days.

  • How much does participation cost?

    For the booking of the SportsCard there are varying fees depending on the institution. Depending on the respective institution, these fees are borne partly or entirely by the cooperation partners.

  • Can I also participate as a student of other colleges/universities?

    If the capacities of the events or offers allow it, students and doctoral candidates from other universities that are not part of the cooperating universities can also be admitted.

    For this purpose, please send your current certificate of enrollment by e-mail to sport uni-mannheim.de, and we will send you the password with which you can book the SportsCard after successful verification.

    Please note that we reserve the right to start registration for individual offers at a later date and/or to charge an increased course fee or to stop selling the cards as soon as capacity limits are reached.

    You are studying abroad? If you are enrolled at one of the partner universities of the University of Mannheim, you can purchase the SportsCard for students and doctoral candidates of other universities as described above.

    Alternatively, you can participate by becoming a member of the fan club of university sports and purchasing a corresponding SportsCard.

  • Can I participate as a guest auditor?

    Guest auditors can only participate in university sports by becoming a member of the fan club of university sports and purchasing an appropriate SportsCard.

  • Can I participate as a lecturer or guest lecturer at the University of Mannheim?

    Yes, lecturers and guest lecturers of the University of Mannheim can book a SportsCard online and thus participate in the sports program.

  • I have no connection to the university environment – can I still participate?

    Yes, participation in university sports is possible by becoming a member of the university sports fan club and purchasing a corresponding SportsCard.

    Membership in the University Sports Fan Club is basically reserved for students and graduates of a university degree.

  • Is there a minimum age for participation?

    The prerequisite for participation in university sport is the completion of 17 years.

    Minors must submit a written declaration of consent from their parents or legal guardians to the Institut für Sport prior to participation.

  • My student status changes during an ongoing membership/course, what do I have to do?

    Any change in participant status must be notified immediately in writing to the institute of sports.

    E-Mail: sport uni-mannheim.de

    Registration

  • Do I have to register for all sports?

    Yes. We currently offer courses FACE-TO-FACE and ONLINE. In both cases, participation is possible only by prior registration. Registration for the courses is open from 7:00 a.m. on the desired course day, unless otherwise indicated. For each offer the number of participants is fixed and limited by the booking. Without confirmation of registration (also possible via mobile ticket) no access to the sports facilities is possible for FACE-TO-FACE offers. If too few people register, the event must unfortunately be cancelled.

  • How does registration work?

    First of all, search for your desired sport from our current FACE-TO-FACE sports offer A-Z or ONLINE sports offer A-Z.

    In addition to information on the day, time, location and price of the event, you will find a button in the right-hand column of the table with which you can make a binding booking for this offer.

    If you want to book, click on this button with the inscription “book”. If the button is not “green”, no booking is possible at the moment. If necessary, the button will appear in “red” with the inscription “waiting list”, on which you can then register – a direct booking is not yet possible in this case.

    If you can book the course, please fill in the booking form with your data, to which you will be forwarded.

    Students need their matriculation number to prove their status, university employees their official telephone number.

    Your address and account details are also required for the direct debit procedure as well as your e-mail address.

    Please read our registration and participation conditions and confirm that you agree with them.

    Then click on the button “proceed to booking”.

    The next step is to check that your details are correct. If all data is correct, confirm this with a click on “binding booking”.

    In the next window you will see your booking confirmation and the form for the direct debit procedure. The booking confirmation is considered a participation ticket and, together with proof of membership in your status group (student ID, employee ID, etc.) and a valid photo ID, entitles you to participate in the sports activities booked. You must have this ready and show it on paper or on your mobile phone when you take part in the course.

    The form for the direct debit procedure must be signed and submitted to the Institute for Sport.

    You will receive the same registration confirmation a second time by e-mail with a link where you can view and print your booking confirmation (participation ticket) for a few more days.

    If you lose your participation ticket and can no longer find it online, please contact our staff at the Institute of Sports.

     

  • When can I enrol for weekly courses times?

    The registration for the courses is available from 7:00 am on the desired course day, unless otherwise stated.

  • How can I submit my SEPA mandate?

    You can send the signed SEPA mandate to us via various channels:

    •     Scan by mail to sport uni-mannheim.de
    •     personally in the office during opening hours
    •     Posting in the letterbox in D2 or at the office

     

  • What does it mean when I'm on the waiting list? What happens next?

    If you are on the waiting list, you will be notified by e-mail as soon as a place for the course is available again.

    This notification will be sent to all waiting students (on the waiting list). The free place can then be booked online again – first come, first serve!

  • Can I cancel a course myself?

    If a booked course place is not used, it must be cancelled by the participant! Otherwise we will charge 5,00 Euro per missing date. Cancellation is possible until before the start of the course via a link in the booking confirmation. Due to limited capacities and out of consideration for other interested parties, the course place must be released if participation is not possible.

  • Is it possible to alter course bookings?

    If you would like to change a course, this is only possible within the framework of existing capacities and must be applied personally at IfS. The fee paid for your originally booked course will be deducted from the new fee. If the amount of the new offer is higher, the difference between the fee already paid and the fee for the newly booked sports offer will be due when you book. In addition, a processing fee of € 10.00 will be charged.

  • How do I pay for the individual courses/memberships for the gyms?

    All fees will be debited from your account by direct debit. For this purpose it is necessary to fill in the SEPA mandate with your data (IBAN, etc.) and submit it to the IfS. Please don't use credit cards, these are not supported by the system.

    Another payment method (e.g. cash, ecUM card, bank transfer, etc.) is not possible.

    Foreign students who do not own a European bank account should contact the Office.

  • Can I still register during the semester?

    Registration is possible for the fitness studios at any time. The running times here are independent of the semester times of the University of Mannheim.

    The special registration requirements for the individual courses vary with regard to the requirements and capacity utilisation of the sports facilities. You can check whether you can register for your desired course during the semester on the website under Booking for the course. If this is possible, a booking button will appear in “green”.

  • My data (bank details, address, etc.) have changed, what do I have to do?

    The Institute must be notified immediately in writing of any changes to the participant data.

    E-Mail: sport uni-mannheim.de

    Offerings

  • When will the new sports programme be available?

    The sports programme for the following semester is always available for download on our website approx. 14 days before the start of lectures.

    On the online page FACE-TO-FACE sports offer A-Z  resp. ONLINE sports offer A-Z the new courses can be seen on the corresponding Friday before the start of lectures at 7 pm. From this time on it will also be possible to register for the courses.

  • When and how do I get informed if a course is taking place or not? (e.g. in case of bad weather)

    Basically, if the course is listed in the online program today or face-to-face program today the course will take place, if not, then not.

    For all outdoor courses: if a course is cancelled spontaneously due to illness, bad weather, etc., there is a corresponding note at the top of the IfS homepage.

    We have the right to communicate a very short-term cancellation for all other courses or to send an e-mail to the participants for courses that require registration. However, we ask for your understanding that this is not possible in a few individual cases due to the large number of daily courses outside our business hours.

  • Do courses take place during the (Easter) holidays?

    Basically there are no courses during the holiday breaks and on special holidays. In exceptional cases, selected courses may take place. The latest information can be found on the website under FACE-TO-FACE Program Today resp. ONLINE Program Today.

    D2 FitnessGym as well as the tennis and beachvolleyball courts are generally available during holidays.

  • Is there a sports program during the semester break?

    There is a reduced sports program during the semester break, which can be downloaded from the IfS homepage.

  • Am I insured for the courses?

    Students of the following institutions:

    DHBW Mannheim

    Ludwigshafen University of Applied Sciences

    Mannheim University of Applied Sciences

    Mannheim State Academy of Music and Performing Arts

    University of Heidelberg

    University of Mannheim

    are insured against accidents within the framework of university sport.

    However, the insurance cover only applies to bodily injuries. Material damage (e.g. glasses or similar) is excluded.

    Not included in the insurance cover is the free sporting activity outside the organised training activities of the Institute of Sports (e.g. free play groups, free exercise, free tennis, individual training in the fitness and strength studio). In the case of courses run by other organisers which are only taught by university sports, the participants themselves are responsible for their own insurance cover. It is therefore advisable to take out accident, health and luggage insurance and travel or course cancellation insurance. Furthermore, it is recommended that all participants in university sports take out private liability insurance to cover claims for personal injury or property damage caused by third parties.

  • Can I take a trial lesson for paid courses?

    A free trial training (D2 / 55) is possible in our fitness studios at any time.

    Other / Contact

  • Can I apply for a job at the Institute of Sports?

    Our sports programme has the motto “From students for students” and we are always on the lookout for new, committed trainers.

    We are looking forward to your application!

  • Can I rent university sports facilities for my own purposes?

    The sports facilities can only be rented for purposes other than university sports by facilities of the University of Mannheim as well as student councils and initiatives of the Mannheim University Region.

    Contact:

    sport uni-mannheim.de

  • What happens to lost property?

    Lost and found items in the sports facilities E7, D2 and 55 are deposited at the counter and can be picked up there again.

    In the university hall and in C7 there are special boxes in which the lost and found objects are stored, please ask the trainer.

    Lost property is kept until the end of the semester.

    If you have forgotten something on our open spaces (Alfred-Delp-Sportanalage / tennis courts), please contact your trainer or take the next opportunity to look for yourself on the court.

    If you have forgotten something in the school sports halls, please contact the caretaker there, or visit the hall yourself at one of the following IfS course times.

    As a rule, lost property is not handed in/stored in the IfS Office. Should you not have found what you are looking for in the sports facilities themselves, please contact sport uni-mannheim.de for safety reasons.

  • Can I purchase a stamp for my health insurance company's bonus booklet?

    Many health insurance companies cover or subsidize the participation in courses or events of university sports. Upon presentation of the bonus booklet or form from your health insurance company, we will gladly confirm your participation in university sports at the end of the semester. The prerequisite for this is regular participation (at least 80% of the course units). Excluded are events with more than 30 participants. If you have any questions, please contact the staff of the institute.

  • The FAQs do not help me. Who can I contact?

    We are happy to help you with more specific questions.

    Simply send an e-mail to sport uni-mannheim.de or call +49 621 18 13 41 9. The office is open Monday to Thursday from 9:00 a.m. to 12:30 noon.