Information in accordance with Art. 13 GDPR

Controller and data protection officer

University of Mannheim
Schloss
68131 Mannheim 
Germany
E-mail: rektormail-uni-mannheim.de

Executing department:
University of Mannheim
Division I – Research Services and Quality Management
L 1, 1
68161 Mannheim
Phone: +49 621 181-3565
E-Mail: qmmail-uni-mannheim.de

Data protection officer of the University of Mannheim
Jan Morgenstern 
Rechtsanwalt und Fachanwalt für IT-Recht
datenschutzbeauftragtermail-uni-mannheim.de

Below you will find information on the personal data we process, the purposes for which we process it, the legal basis that allows us to do so, the duration for which we process the data, any potential recipients of the data, and the rights you can exercise.

Purpose of Data Processing, Legal Basis and Consequences of Non-Disclosure

The University of Mannheim collects and processes personal data in order to facilitate contact with their graduates. The legal basis for data processing is art. 6 subsection 1 letter e in conjunction with subsection 3 GDPR in conjunction with section 12 subsection 1 sentence 3 LHG. 

1. Graduates are contacted e.g. for graduation ceremonies, fundraising, marketing, involvement in mentoring and support programs, connecting the university to society and to the industry, establishment and extension of research cooperations.
2. Graduates are contacted e.g. for graduation ceremonies, fundraising, marketing, involvement in mentoring and support programs, connecting the university to society and to the industry, establishment and extension of research cooperations.
3. Invitation to participate in rankings without divulging their e-mail address in line with art. 6 subsection 1 letter e in conjunction with subsection 3 GDPR and sections 5 subsection 1 and section 12 subsection 1 LHG.
4. Sending information about the goings-on at the University of Mannheim to graduates and alumni on the basis of your consent in accordance with Art. 6 section 1 letter a GDPR.
5. Invitation to participate in rankings by forwarding your e-mail address to the ranking providers on the basis of your consent in accordance with Art. 6 para. 1 lit. a GDPR.
6. Data processing is conducted based on the authorization in line with Art. 6 section 1 letter a GDPR. Graduates are contacted e.g. for graduation ceremonies, fundraising, marketing, involvement in mentoring and support programs, connecting the university to society and to the industry, establishment and extension of research cooperations.

The provision and processing of this data is necessary in order to participate in evaluations, surveys and rankings, to receive information about what is happening at the University of Mannheim, to maintain contact with alumni and alumnae and to provide quality assurance in the areas of teaching and learning.
Without providing the necessary data, it is not possible to receive information. There are no disadvantages in case you decide not to participate.
 

Type of Data 

1. Contact
   Name and contact details, school and degree program, type of degree and date of completion
2. Participation in surveys for quality management and evaluations
   In surveys among students: Student ID number, name, university e-mail address, school, degree program, course
   In surveys among former students: Name, student ID number, private e-mail address, school and degree program, of degree and date of completion
3. Rankings
   Student ID number, private or university e-mail address, school and degree program, type of degree and date of completion
4. Information on the goings-on at the University of Mannheim
   Private e-mail address
    

Recipients 

In the case of course evaluations and other surveys in accordance with section 5 subsection 2 and 4 LHG, the data is forwarded to the respective school of the University of Mannheim.

For external rankings, the data is forwarded to the Business School of the University of Mannheim and FT-Rankings.
For sending invitations to graduation ceremonies, the data is forwarded to the respective school of the University of Mannheim.

Furthermore, legal regulations regarding archiving must be observed and documents must be offered to the university archive before deletion. The university archive decides on the archiving of the material.
 

Duration of storage

Personal data will be deleted in line with the following terms.

1. Contact
   The data will be deleted no later than 80 years after disenrollment or, in the case of consent, after receipt of a revocation, whichever occurs first.

2. Participation in surveys for quality management and evaluations
   The data will be deleted no later than ten years after disenrollment has taken effect or the doctoral procedure has been completed.
3. Rankings
   The data will be deleted no later than ten years after disenrollment or, in the case of consent, after receipt of a revocation, whichever occurs first.
4. Information on the goings-on at the University of Mannheim
   The data will be deleted after receipt of a revocation or in the event that the e-mail address is no longer available, and no later than after 80 years, whichever occurs first.

The material may be transferred to the university archive responsible, which will usually store them for an indefinite period of time. 

Data subject rights

You have the right

• to request information about your personal data processed by us under Art. 15 GDPR
• to request the correction of incorrect or incomplete personal data stored by us without delay under Art. 16 GDPR
• to request deletion of your personal data stored by us under Art. 17 GDPR
• to request the restriction of the processing of your personal data Art. 18 GDPR
• in case you gave consent, to receive your personal data that you have provided to us in a structured, common and machine-readable format or to request the transfer to another controller under Art. 20 GDPR
• if you have given consent to data processing, to withdraw your consent to data processing without giving any reasons at any time; the withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal. To exercise your rights, please contact: qmmail-uni-mannheim.de
• to complain to a supervisory authority under Art. 77 GDPR. The supervisory authority responsible is the commissioner for data protection and freedom of information of Baden-Württemberg (Landesbeauftragter für den Datenschutz und die Informationsfreiheit Baden-Württemberg).

Right to object

If your personal data is processed on the basis of Art. 6 section 1 letter e GDPR (data processing in the public interest), you have the right to object to the processing of your personal data in accordance with Art. 21 GDPR, provided that there are reasons for this arising from your particular situation. If you would like to exercise your right to object, send an e-mail to qmmail-uni-mannheim.de