With the project “Einführung ERechnung für den FreiMann-Verbund”, the University of Mannheim and the University of Freiburg are working on a solution which allows them to process invoices more efficiently and to optimize the processes already in place. Advised by a sounding board, the project team is devising the digital e-invoicing processes for the universities. The sounding board consists of representatives of the schools, collaborative research centers, institutions and the staff council, who assist and advise the project manager by giving feedback and proposing ideas that can be taken into account in the project implementation.
Starting 18 April 2020, XRechnungen (German standard for electronic invoices, based on UBL) as well as PDF invoices will be received via a central e-mail address. In the fall 2020, the universities will join the PEPPOL network. PEPPOL is a European network used to transmit electronic invoices. It has several advantages over e-mail invoicing, especially in terms of security, which is why it is considered the preferred channel for electronic invoice receipt. The remaining number of paper invoices will be digitalized in order to ensure a uniform processing workflow.
Units responsible for issuing invoices can find further information on how to send e-invoices on the homepage of Division IV.