Microsoft Outlook is an e-mail program to send and receive e-mails. It is part of the Office Professional Suite of Microsoft and under the Baden-Württemberg license, you can use it free of charge for work duties.
If the University IT (UNIT) has performed the initial setup of your computer, you can start Outlook by clicking on the desktop link or via the start menu.
If Outlook is not yet installed on your computer, please go to the software section on the website of UNIT where you will find more information on how to get the Office Professional Suite.
After you have downloaded the Office Professional Suite, please proceed as follows:
Start Outlook 2019 on your computer. Click on the “File” tab and then on the “+ add account” button.
In the address field, please enter your e-mail address in the form Uni-ID
mail.uni-mannheim.de (e.g.: mamuster mail.uni-mannheim.de, click “Advanced options” and check the box “Let me setup my account manually”:Outlook tries to connect and after a while, a window appears where you can select the account type. Click IMAP:
IMAP server (incoming server/
Students: students.mail.uni-mannheim.de
Staff members: staff.mail.uni-mannheim.de
Professors1: staff.mail.uni-mannheim.de
1You are a professor and the information above does not help?
Please try: staffmail.uni-mannheim.de
SMTP server (outgoing server/
smtp.mail.uni-mannheim.de
You are a professor and the information above does not help?
Please try: staffmail.uni-mannheim.de
IMAP port: 993
Encryption: SSL/
SMTP port: 465
Encryption: SSL/
Start Outlook 2016 on your computer. Click on the “File” tab and then on the “+ add account” button.
Then enter your name, your email address in the form Uni-ID
mail.uni-mannheim.de, server information (see table below), your Uni-ID (user ID) and the corresponding password and click “Advanced options”:IMAP server (incoming server/
Students: students.mail.uni-mannheim.de
Staff members: staff.mail.uni-mannheim.de
Professors1: staff.mail.uni-mannheim.de
1You are a professor and the information above does not help?
Please try: staffmail.uni-mannheim.de
SMTP server (outgoing server/
smtp.mail.uni-mannheim.de
You are a professor and the information above does not help?
Please try: staffmail.uni-mannheim.de
IMAP port: 993
Encryption: SSL/
SMTP port: 465
Encryption: SSL/
In the advanced settings, go to the “outgoing mail” tab, check the box “the outgoing mail [...] and mark the option “same settings as for [...]".
Then click on the “Advanced” tab: