Teams

1. Enter a person’s name or Uni-ID in the search bar at the top.
2. Click on the relevant person.
3. The chat will open, and you can write a message.

Please note: If you have already exchanged messages with someone, you can find the corresponding conversation in the “Chat” tab on the left.

To call someone via Teams:

1. Open the chat with the relevant person.
2. In the top right corner, you can find the video camera and telephone receiver icons. For video calls, click on the camera icon. For normal calls, click on the telephone receiver.
3. To end a call, click on the red “Leave” button.

In calls, you can, among other things:

• mute yourself
• share your screen
• turn your camera on and off
• raise your hand
• use effects
• change your background. 

Teams in Microsoft Teams may be compared to working groups. They facilitate planning and conducting meetings with team members, sharing information and editing documents. 

You can find your teams under the “Teams” menu item. There, you can also join other teams or create your own.

Teams allows you to integrate various apps. Some apps, such as OneDrive, are directly integrated with Teams, while others have to be acquired from other companies. 

Please note that not all apps are licensed by the University of Mannheim.

In Microsoft’s training videos on apps, you will find an overview of the various apps and their features.

Under the “Activity” menu item, you can find a comprehensive overview of all chats, calls and reactions in all channels. 

An overview of all activity feed symbols can be found on the Microsoft page regarding the activity feed.

End-to-end encryption (“E2EE”) means the encryption of transmitted data across all transmission points. Only the senders and recipients can decrypt the messages. No other parties, including Microsoft, have access to the decrypted conversation.

To activate end-to-end encryption in Teams:

1. Click on the three dots in the top right corner of Teams.
2. Click on “Settings.”
3. Click on “Privacy.”
4. Turn on the “End-to-end encrypted calls” toggle.

Please note that using end-to-end encryption results in limited functionalities. The following features are not available for calls:

• adding further participants
• live captions
• transferring calls
• merging calls
• parking calls
• consult then transfer
• call companion and transfer to another device
• recording

The encryption only works with two participants. In group calls, it is automatically deactivated. To be able to make encrypted calls, both participants have to turn on the corresponding feature beforehand. If it is active, the icon next to the call duration includes a padlock.