Controller within the meaning of the General Data Protection Regulation (GDPR)
University of Mannheim
Phone: +49 621 1811001
E-mail: rektor uni-mannheim.de
Data protection officer
Data protection officer of the University of Mannheim
L 1, 1
Phone +49 621 181–1126
Nature and purpose of the data processing
Photos and video recordings serve the purpose of reporting about the event on the university’s website, on social media channels (e.g., Instagram, Facebook, YouTube, LinkedIn, Mastodon), print media of the university, in university exhibitions, university image films, at university events, and in press releases of the university.
Photos and video recordings may also be edited. This means that they may be cropped or cut, the color may be corrected, retouched, screenshots and teaser images may be created, added to other images or videos, highlighted with music, or text and graphic images may be inserted. The university will always respect the general personality rights.
The following photos and video recordings of the participants of the event may be created and used for reporting without obtaining the participants’ consent:
Photos and recordings
With regard to all other photos and recordings, we will ask you for consent in the individual case, unless a contract with you has been concluded.
Not giving your consent or revoking your consent to a photo will not have negative consequences for you.
Processed data categories
Artists: Name, address, contact details, photo and/
Participants: Photos and/
Legal basis for the processing of personal data
Artists: The creation and the processing of photos and video recordings is in accordance with a contractual agreement (Art. 6 paragraph 1 (b) GDPR). If a remuneration is paid, the creation and the processing of photos and video recordings is in accordance with Art. 6 paragraph 1 (c) in conjunction with sections 70, 75 of the state budget regulation of Baden-Württemberg (Landeshaushaltsordnung).
Participants: The creation and the processing of photos and video recordings is in accordance with Art. 6 paragraph 1 letter (e) in conjunction with Art. 3 GDPR in conjunction with section 2 of the act on the higher education institutions in the Land of Baden-Württemberg (Landeshochschulgesetz, LHG) in conjunction with section 4 of the data protection act of the Land of Baden-Württemberg (Landesdatenschutzgesetz, LDSG) or in accordance with a declaration of consent (Art. 6 paragraph 1 letter (a) GDPR).
The data will partly be collected and/
After the data have been published, the data may be accessible to users from all over the world, for example, on the Internet.
The budget division may receive the required data for accounting and billing purposes.
Furthermore, legal regulations regarding archiving must be observed and documents must be offered to the university archive before deletion. The university archive will decide on the transfer of the material.
Duration of storage
In case a contract has been concluded, the data of the artists will be deleted in accordance with the contractually agreed regulation, in case a declaration of consent has been obtained, the data will be deleted in accordance with the period of time stipulated in the declaration of consent, and in the absence of a regulation, the duration of storage is determined by the photos and/
The photos and/
If consent has been obtained, because it was required, such consent may be revoked with effect for the future. As soon as consent has been withdrawn, the photo or video recording will be deleted without undue delay.
The material may be transferred to the university archive responsible, which will usually store them for an indefinite period of time.
Rights of persons affected