Requests in Exceptional Circumstances

Immediate measure to prevent the further spread of the coronavirus:

The office will be available by e-mail only until further notice. Currently, the ZPA does not accept mail. Please scan or take a picture of your requests and send them to us with your official university e-mail address. Please check your university e-mail regularly. For more information, please refer to the relevant contacts. We apologize for any delays that may occur in the coming weeks.

Please make sure to read the information and instructions of the University of Mannheim regularly.

In special cases, such as the extension of deadlines, you can submit a free-form written request to the office of the Central Examination Committee. Generally, requests must be submitted in writing and without delay. Your concern, e.g. the extension of a deadline, and the reasons why your request should be granted must be explained in your own words. Preprinted request forms are only available for the following cases: Recognition, recognition of credits obtained abroad, initial review. 

Check list for your request

  • Form of the request

    The free-form request must be received by us in writing. It must include the following details:

    • Personal details: Last name, first name, degree program, student ID number, full address
    • Sign and date the request. Without a personal signature, the request is considered not submitted.

    It is not possible to submit the request via e-mail.

  • Content

    Formulate your concern clearly and comprehensibly. Explain your subject of request (e.g. extension of a deadline, reprimand, retroactive de-registration in case of absence) and set out the reasons and circumstances.

  • Documentation

    All necessary proofs must be submitted in the original or as a notarized copy. 

    • Provide proof for all of the reasons brought forward (e.g. illness, care, lack of language proficiency). Please attach the relevant proofs in the original or as a notarized copy to your request (e.g. death certificates, confirmation from the long-term care insurance provider, certificates from a medical specialist or similar).
    • In case of illness, you are required to attach a detailed medical certificate. The attending physicians shall describe the medical findings (symptoms) they have identified and explain how these limit your ability to perform your job. On the basis of this diagnosis, the examination committee decides whether or not you are able to take the examination. It is also essential to provide information on the duration and extent of the illness as well as the date the illness was diagnosed by the physician . In addition, the medical certificate shall contain the official stamp of the institution/doctor’s office (including the registration number of the doctor’s office or BSN). Regular medical certificates (“Arbeitsunfähigkeitsbescheinigungen”) are not sufficient according to case-law.
  • Submission to the ZPA: via mail / consultation hour / by using the mailboxes

    You can send us your request via mail, drop it off in our mailbox or submit it in person during our consultation hours. 

    Via mail
    If you want to send us your request via mail, please use the postal address of the office of the Central Examination Committee: 

    University of Mannheim
    Office of the Central Examination Committee
    68131 Mannheim

    Mailbox drop-off
    You can find our mailbox at the entrance of: 

    L 9, 7
    68131 Mannheim

    Submission during our consultation hours
    In order to submit your request, you can also make an appointment. During the conversation, questions can also be clarified and it can be checked whether you have handed in all relevant documents. In addition, we can make copies of the originals, so that you can keep the latter.

Submit your requests immediately! 

Important information

Examination regulations
Any information provided on these pages is based on the respective examination regulations. Only the examination regulations have legal validity.

Requests must be submitted immediately. According to section 121 of the German Civil Code (BGB), immediately means “without undue delay”.

Deadline for requesting an extension of the preparation period of a final thesis
The present deadline is valid as long as an official notification of the examination committee does not specify a different deadline. Those who fail to meet the present deadline without a statement from the ZPA act at their own risk and cannot rely on a timely submitted request afterwards, in case their request is rejected.

Disadvantage compensation
You can submit requests for disadvantage compensation referring to the extension of a deadline of the orientation phase or the maximum duration of studies to the office of the Central Examination Committee. Disabled students and students with a chronic illness shall submit their request for disadvantage compensation referring to the form and duration of examination to the commissioner and counselor for disabled students and students with chronic illnesses.

Reference to the General Statutes of Fees of the University of Mannheim
Please take note of section 3 subsection 2 of the General Statutes of Fees of the University of Mannheim of 17 May 2006 as amended on 9 December 2013:

For a dismissal of an appeal a fee of up to 1.000 euros but at least 50.00 euros applies depending on the complexity of the case. The same applies in case of a withdrawal of the appeal by the appellant after work on the case has been taken up. In this case a fee of at least 20.00 euros applies as an exception from sentence 1. For less complex cases the fee may be waived.


Madeline Dahl

Madeline Dahl

Advisor at the School of Humanities: B.A. and M.A. in Culture and Economy | School of Social Sciences: Bachelor's and master's programs | BAföG and KfW certificates (for all programs supervised by the ZPA)
University of Mannheim
Office of the Central Examination Committee
L 9, 7 – Room 311
68161 Mannheim
Consultation hour(s):
Mon–Thu 9–12 a.m. (by phone)
Eva-Maria Hartmann

Eva-Maria Hartmann

Advisor for teacher education programs GymPo I, B.Ed. and M.Ed. | School of Humanities: Bachelor's and master's programs (except B.A./M.A. in Culture and Economy and M.A. in Intercultural German Studies)
University of Mannheim
Office of the Central Examination Committee
L 9, 7 – Room 313
68161 Mannheim
Consultation hour(s):
Please contact me via e-mail