Travel Support for CDSB Students

The CDSB encourages students to present their work at international conferences. If their papers are accepted, the CDSB grants financial support for the participation of students at top international conferences. The amount reimbursed depends on the importance of the conference visited. In addition to the CDSB travel support, the University of Mannheim also offers a limited number of travel grants to international conferences, summer schools and research stays through the funds of the IDEUM program or the Women Go Abroad program. Last but not least there's a Travel Allowance specifically for attending conferences in Germany. Make sure to apply early in the year as funds are exhausted quickly.

Please note that students can only apply once for financial support for the presentation of the same working paper at a conference.

For obtaining travel reimbursement (scholarship holders only), the following rules should be observed:

1. Transportation and accommodation costs must be reasonable and appropriate. Please make use of rebates and other reductions if available.
2. Train tickets will be reimbursed for second class only. Bahncard and other reductions should be used.
3. Taxi costs cannot be reimbursed.
4. The CDSB pays no daily allowance.
5. The reimbursement policy of the CDSB is based on documentation of reasonable and actual expenses, supported by original receipts which must be submitted for all travel expenses including airline and rail, and hotels.
6. Any reimbursement claims presented to the administration later than 6 months after the travel took place will not be taken into account.
7. Advance payments can be obtained for expenses incurred prior to travel and over a minimum of 200 Euro. Proof of payment must be submitted with the business travel authorization form. Note that doctoral students on a stipend who wish to obtain advance payments must complete a business travel authorization form as well.

1. 1. In case you are ONLY financed by a scholarship: Please hand in the Application form for financial support including your working paper or presentation, conference program and confirmation of acceptance / invitation letter at least four weeks prior to your trip. After your trip, please hand in supporting documentation to obtain expense reimbursement and the completed GESS Travel Reimbursement Form.
2. 2. In case you are financed by a scholarship AND have a working contract at the University of Mannheim: Please hand in the Application form for financial support including your working paper or presentation, conference program and confirmation of acceptance / invitation letter and the Business Travel Authorization Form (Dienstreiseantrag) at least four weeks prior to your trip.
3. After your trip, please hand in supporting documentation to obtain expense reimbursement and the completed Business Travel Expense Report (Dienstreiseabrechnung).

International travel: As of 1 July 2019, employees also need to request an A1 form or posting certificate for every business trip abroad regardless of the duration of the stay (more information here). Business travelers are obligated to carry the certificate at all times due to the regulations on social security. Please submit your Business Travel Authorization Form and the respective A1 form request as early as possible and at least four weeks in advance of the business trip abroad in order for the university administration to request your A1 form in time.

Compensation payment for business-related air travel (climate levy): The Act on the Further Development of Climate Protection in Baden-Württemberg (Gesetz zur Weiterentwicklung des Klimaschutzes in Baden-Württemberg), which came into force on 15 October 2020, introduced a legal obligation to pay a compensation payment (climate levy) for business-related flights into the State Travel Costs Act. This means that all universities are now obliged to pay a compensation levy for air travel, which benefits climate protection elsewhere. Please find further information here.

Form A – Calculation of carbon tax for air travel and profitability calculation according to section 4 LRKG (travel cost act of Baden-Württemberg) for flights within Germany or to neighboring European countries (English version here).

or

Form B – Calculation of carbon tax for air travel (English version here).