You can share the calendars of your Exchange mailbox with other users of the central Exchange e-mail system of the University of Mannheim.
It is not possible to share the calendar with persons and/
These instructions are universal and can be used for all devices (PC, Mac, iPhone, etc), since the instructions refer to the Outlook web client in your browser. Please proceed as follows:
Step 1: Open your webbrowser (Firefox/Chrome/etc.) and go to https://exchange.uni-mannheim.de.
Step 2: Please go to exchange.uni-mannheim.de and login with your Uni-ID and the corresponding password:
Step 4: Click with the right mouse button on the desired calendar in the left column and select “Calendar properties”:
Step 5: In the menu that opens, you can search for users of the Exchange mail system. Enter the name in the “Add user” field and select the relevant person. If you cannot find the right person right away, click on “Search directory”:
Step 6: You can also add several persons at once, if you enter name after name in the “Add user” field and click on these names to add them:
Step 7: If you have selected the relevant person, please select the level of details you want to share with this person. You can choose from several levels of details:
* except for meetings marked as “private”. Only you can see these meetings.
Step 8: Then click the “Send” button. The persons you selected will now receive an invitation.
Step 9: Ask the relevant person to go to https://exchange.uni-mannheim.de and login with their own Uni-ID and the corresponding password and to accept the invitation to view your calendar.
Step 4: Go to the left column and click with the right mouse button on the calendar you want to edit. Then select “Permissions....”:
Step 5: In the menu that opens, you can see all persons permitted to view this calendar. You can update or delete these authorizations. After you have made your changes, click the “Save” button:
By default the calendars for staff or functional-mailboxes are set to enable other staff or functional-mailboxes to see the free/
This enables our staff to see for specific times if an appointment is possible with another person and is one of the key features of the Microsoft Exchange mail system.
If you want to change this default setting for a calendar, please follow these steps: