Printers and Copiers for Employees

Step 2:
Please go to the following website: https://www.ricoh.de/support/ and enter your copier model in the search field, e.g., “IM C3010.”

Select the appropriate model from the results list and expand the “Drivers and Software” section. Click the link that appears to go to the download page:

On the download page, select your operating system and then the desired driver. We recommend either the “PCL6 Driver for Universal Print” or the “PS Driver for Universal Print”:

Click “Download” and save the file to your computer. Then open the file (in Firefox: click the download list in the upper-right corner and select the file from there):

If necessary, confirm that you want to run the file. The printer driver extraction program will launch:

Please make a note of the path where the driver will be extracted; by default, a folder under C:\Temp is suggested, as shown in the screenshot. Click the “Unzip” button to start the extraction process. Wait until it is complete:

Step 3:
Now add the copier as a printer on your system. The following is an example of how to do this in Windows 10.

Click Start → Settings (gear icon) → Bluetooth & devices → “Printers & scanners.” 
 

Next, click “Add Device” at the top.

The system will now search for available printers. Wait a moment until the message “The printer you want is not listed” appears, then click “Add a new device manually.”

In the following dialog box, select the bottom option, “Add a local or network printer using manual settings,” and click “Next”:

On the next page, select the “Create New Connection” option and choose “Standard TCP/IP Port” as the “Connection Type”:

In the “Hostname or IP Address” field, please enter the IP address assigned to your Ricoh copier. The “Port Name” field will also be automatically filled in with the IP address—please keep this and any other preselected settings as they are and click “Next”:

In the following dialog box, first click “Disk”:

In the dialog box that appears, click “Browse.”

Now please select the location where you previously extracted the printer driver. By default, this is located at C:\Temp. Navigate through the subfolders to the “disk1” folder and select the “oemsetup.inf” file. 

Then click “OK” in the original dialog box.

Select the “PCL6 Driver for Universal Print” driver and click “Next”:

Enter a name for the printer and click “Next:

On the next page, select the “Do not share this printer” option and click “Next”:

Complete the printer installation wizard by clicking “Finish”:

Now select the printer from the list.

Select “Printer Properties”:

On the “Accessories” tab, click the “Update Now” button. The copier will now be queried; the model and any installed options (e.g., finisher) will be saved in the driver:

Step 2:
Please go to the following website: https://www.ricoh.de/support/ and enter your copier model in the search field, e.g., “IM C3010.”

Select the appropriate model from the results list and expand the “Drivers and Software” section. Click the link that appears to go to the download page:

On the download page, select your operating system and then the desired driver. We recommend either the “PCL6 Driver for Universal Print” or the “PS Driver for Universal Print”:

Click “Download” and save the file to your computer. Then open the file (in Firefox: click the download list in the upper-right corner and select the file from there):

If necessary, confirm that you want to run the file. The printer driver extraction program will launch:

Please make a note of the path where the driver will be extracted; by default, a folder under C:\Temp is suggested—see screenshot. Click the “Unzip” button to start the extraction process. Wait until it is complete:

Step 3:
Now add the copier as a printer on your system. The following is an example of how to do this in Windows 10.

Click Start → Settings (gear icon) → Bluetooth & devices → “Printers & scanners.” 
 

Next, click “Add Device” at the top.

The system will now search for available printers. Wait a moment until the message “The printer you want is not listed” appears, then click “Add a new device manually.”

In the following dialog box, select the bottom option, “Add a local or network printer using manual settings,” and click “Next”:

On the next page, select the “Create New Connection” option and choose “Standard TCP/IP Port” as the “Connection Type”:

In the “Hostname or IP Address” field, please enter the IP address assigned to your Ricoh copier. The “Port Name” field will also be automatically filled in with the IP address—please keep this and any other preselected settings as is and click “Next”:

In the following dialog box, first click “Disk”:

In the dialog box that appears, click “Browse.”

Now please select the location where you previously extracted the printer driver. By default, this is located at C:\Temp. Navigate through the subfolders to the “disk1” folder and select the “oemsetup.inf” file. 

Then click “OK” in the original dialog box.

Select the “PCL6 Driver for Universal Print” driver and click “Next”:

Enter a name for the printer and click “Next”:

On the next page, select the “Do not share this printer” option and click “Next”:

Complete the printer installation wizard by clicking “Finish”:

Now select the printer from the list.

Select “Printer Properties”:

On the “Accessories” tab, click the “Update Now” button. The copier will now be queried; the model and any installed options (e.g., finisher) will be saved in the driver:

1. Open the print dialog as usual (described below using Word as an example—“File” / “Print”):

2. Select the copier as the printer and click the “Printer Properties” button:

3. On the “General” tab, under “Job Type,” click the “Change” button:

4. In the next window, under “Job Type,” select “Confidential Print”:

5. You must now fill in two fields:

• “Enter User ID”: The username you want to use to log in to the copier. Applies only to the current print job.
  In this example: geheim
• “Password”: The password or code you must enter on the copier along with your username. Applies only to the current print job.
  In this example: 12345678

Confirm your entries by clicking “OK”:
 

6. Click “OK” to close the settings in the next window:

7. Send the print job to the copier by clicking the “Print” button. The print job will be held there until you release it on the device in the next step:

8. Release the print job on the copier by tapping “Print Job” on the home screen:

9. On the next page, select your print job using the “User ID” you assigned earlier (in this example: geheim):

10. In the next step, you will be prompted to enter the password you created. To do so, tap the “Password” field:

11. Enter the password you chose using the on-screen keyboard (in this example: 13245678), and then tap “Done”:

12. Confirm your entries by clicking “OK”:

13. On the next screen, tap the document you want to print (in this example: Confidential Document.docx) to select it, and then tap the “Print” button on the right:

14. Finally, click “Print” to confirm that you want to print the document:

15. The document begins printing. Once printing is complete, you can return to the copier's main menu by pressing the “Home” button at the bottom of the screen:

1. Open the web interface of your Ricoh copier in your browser by entering the IP address in the address bar as follows:
“https://IP-Adresse of your copier” (example: 10.1.63.99)

Note: You received the IP address during the initial setup of the device, or you can find it on the copier’s display. To do this, tap “Check Status” in the lower-left corner of the main screen → The IP address is displayed under “Device Status” / “Network”:

7. Hover your mouse over the “Device Management” menu item and click “Configuration”:

8. Next, under “Device Settings,” click “User Authentication Management”:

9. Under “User Authentication Management,” change the default setting from “Off” (1) to “User Code” (2):

10. In the advanced settings that now appear, under “Printer Job Authentication,” select “All” (1).
(Note: You may not be able to change this option.
)
Under “User Code Authentication Settings” further down the page, in the “Functions to Restrict” section, check all options except “PC Control,” “Document Server,” and “Fax” (2). Finally, click “OK” (3):

11. You will now be automatically redirected back to the “Configuration” page. Click “Back” in the upper-left corner:

12. Hover your mouse over the “Device Management” menu item (1) and click “Address Book” (2):

13. Click the “Detailed Input” tab:

14. Now click “Add User”:

15. Configure the following settings:

• Under “Name,” enter the desired name for the cost center (1).
• Under “Title 1,” select “None,”
• under “Title 2,” select “1,”
• under “Title 3,” select “None,”
• and under “Add to ‘Frequently’,” select “Off” (2).
• Under “Authentication Information,” enter the desired code for the cost center in the “User Code” field (3).
• Under “Available Functions,” check all boxes except “Document Server,” “Fax,” and “Browser,” and select “Full Color / Automatic Color Selection” (4).
• Confirm the settings by clicking “OK” (5).

16. You will be redirected back to the address list. Click “Back” in the upper-left corner:

17. Hover your mouse over “Device Management” again and click “Configuration”:

18. Under “Device Settings,” click “Timer”:

19. Set the “Auto-Logout Timer” to “On” and enter the number 60 in the “Seconds” field. Then click “OK” in the upper-left corner to save your settings:

1. Open the web interface of your Ricoh copier in your browser by entering the IP address in the address bar as follows:
“https://IP-Adresse of your copier” (example: 10.1.63.99)

Note: You received the IP address during the initial setup of the device, or you can find it on the copier’s display. To do this, tap “Check Status” in the lower-left corner of the main screen → The IP address is displayed under “Device Status” / “Network”:

2. As a one-time exception, please confirm the following warning message by first clicking “Advanced” and then “Accept the risk and continue.”

Background: This message appears because, although the connection to the copier is encrypted (HTTPS), the copier uses a so-called self-signed certificate that your browser cannot independently verify. Please do not use this procedure in other situations—only in this exceptional case!

3. Important: If you have an ad blocker enabled in your browser, please disable it for the copier’s web interface! Otherwise, the display may not function correctly, and some menu items may not appear at all or may be displayed incorrectly.

Here is an example using “Adblock Plus”:

4. Once the copier's web interface has loaded, click “Login” in the upper-right corner:

5. Log in using the username “admin” and the password you received during initial setup (or, if you have already changed the password, use that one).
Note: If you do not have the password (or have forgotten it), please contact IT Support by calling the hotline at -2000, by email at itsupportuni-mannheim.de, or via Teams under “UNIT Support.” Please have the serial number of your copier ready (see the sticker on the copier).
 

6. If the following screen appears after you log in, please click “Home” in the upper-left corner; otherwise, please proceed to the next step.

7. Hover your mouse over the “Device Management” menu item and click “Address Book”:

8. Under “Easy Entry,” click “Add User”:

9. The “Basic Information” option is already selected. Also select “Email Destination” and click “Next” in the lower-left corner:

10. On the next page, enter the following information:

• Registration No. (Required): The system automatically suggests the next available entry here; generally, you can leave this preselected.
• Name (Required): Name of the email contact; here: Max Mustermann
• Button Label:The text displayed on the “button” in the address book; recommendation: set this to the same value as “Name,” in this case: Max Mustermann
• Title 1: Select the alphabetical index under which the entry should appear; here: LMN
• Title 2 and Title 3: optional
• Add to “Frequent”: Determines whether the entry appears on the main page (“Frequent”) of the address book or not.

Then click “Go to Next” in the lower-left corner:

11. Enter the recipient's email address (in this case: max.mustermann@uni-mannheim.de). Please do NOT check the box next to the option “Register as recipient and sender.”
Then click “Go to Next” in the lower-left corner:

12. On the next page, check to make sure all the information is correct, and confirm by clicking “OK.” Otherwise, you can click “Back” to return to the previous configuration settings and make changes:

13. The address book entry will be added and will then appear in the overview. If you want to add more addresses, click “Add User” again and repeat the previous steps. Otherwise, please click “Log Out” in the upper-right corner:

14. To edit an existing address book entry, please select it at the beginning of the line and click “Edit” under “Simple Entry”:

15. Make sure that “Basic Information” and “Email Destination” are selected, and click “Next” in the lower-left corner:

16. Make the desired changes, such as to “Name” or “Email Address.” Click “Go to Settings” to open the respective settings pages. Finally, click “OK” to save the entry (see previous steps).
 

17. To delete an entry, please select it and click the “Delete” button above the complete address list:
 

18. Click “OK” to confirm that you want to delete the entry:

19. Then click “OK”:

1. Open the web interface of your Ricoh copier in your browser by entering the IP address in the address bar as follows:
“https://IP-Adresse of your copier”
Example:
10.1.63.99 Note
: You received the IP address during the initial setup of the device, or you can find it on the copier’s display. To do this, tap “Check Status” in the lower-left corner of the main screen → The IP address is displayed under “Device Status” / “Network”:
 

2. As a one-time exception, please confirm the following warning message by first clicking “Advanced” and then “Accept the risk and continue.”
Background
: This message appears because, although the connection to the copier is encrypted (HTTPS), the copier uses a so-called self-signed certificate that Firefox cannot independently verify. Please do not use this procedure in other situations—only in this exceptional case!
 

3. Important: If you have an ad blocker enabled in your browser, please disable it for the copier’s web interface! Otherwise, the display may not function correctly, and some menu items may not appear at all or may be displayed incorrectly.

Here is an example using “Adblock Plus”:
 

4. Once the copier's web interface has loaded, click “Login” in the upper-right corner:

5. Log in using the username “admin” and the password you received during initial setup (or, if you have already changed the password, use that one).

Note: If you do not have the password (or no longer have it), please contact IT Support via the hotline at -2000, by email at itsupportuni-mannheim.de, or via Teams under “UNIT Support.” Please have the serial number of your copier ready (see the sticker on the copier).
 

6. If the following screen appears after you log in, please click “Home” in the upper-left corner. Otherwise, please proceed to the next step.

7. Hover your mouse over the “Device Management” menu item and click “Configuration”:

8. Next, under “Device Settings,” click “System:"

9. Under “General Settings,” in the “Media Slot Usage” section, select “Allow” for both of the following options:
“Save to storage device” and “Print from storage device.
" Then click “OK” in the upper-left corner:

10. Click “Sign Out” in the upper-right corner:

11. This completes the setup. You can now use your Ricoh copier to both scan to a USB flash drive and print documents stored on the USB flash drive:

12. Important—please note:

• The USB flash drive must be formatted as FAT32; otherwise, the system will not recognize it! You can find instructions for this under “Formatting a Ricoh MFP USB Flash Drive as FAT32.”
• Please do not “just” pull the USB flash drive out of the copier! Instead, tap the USB icon in the lower-left corner of the main screen and select “Eject.” You can then safely remove the flash drive from the copier:
   

3. Right-click the USB flash drive and select “Format” from the menu:

In the next window, select “FAT32” as the file system and enter a name for the USB flash drive in the “Volume Label” field (e.g., “MFP-Stick”).
Make sure the checkbox next to “Quick Format” is selected, and then click “Start”:

5. If you are certain that all data on the USB flash drive should be deleted, click “OK” to confirm the following warning message and reformat the USB flash drive using the FAT32 file system: