Before you send an invitation to a Zoom meeting, please evaluate if Zoom is the right medium for the contents you expect to be discussed during the meeting. Confidential meetings, such as employee performance reviews or counseling sessions, should preferably be held in person. However, Zoom may be used for confidential meetings if the participants agree. For meetings with a small group of persons, other software solutions such as Microsoft Teams or BigBlueButton are available.
Please disclose the information required to participate in the meeting only to the participants. Publishing the information on the website or on social media is not permitted.
Please inform the participants about their rights when you invite them or when you start the meeting, at the latest.
Generally, the participants have the following rights:
The participant may...
Please note: Participants must neither use pseudonyms nor deactivate their cameras and microphones while attending courses. Actively participating in courses is the basis for their performance and evaluation. For participating in classes, please use your real name and activate your camera and microphone.
Under Recommendations for participating in a Zoom meeting, you will find guidelines for participants and the settings we recommend.
If unwanted participants have joined your meeting, you can remove those participants as follows:
The participant is then removed from the meeting and cannot rejoin. Removed participants may only re-join Zoom meetings, after the ban has been lifted by the IT Support .
As of 15 November 2022, the Zoom chat functions will be limited during classes (if they are booked via Portal²). The new default setting will allow for messages in the chat to be sent to all participants, direct messages between participants, however, will not be allowed. Teachers (hosts) can change this setting at any time and if needed for class activities. To do so, go to the chat and click on the three dots (“Participants can chat with:"), in order to change the default setting from “all” to the preferred option.
Only lectures are eligible for recording. Seminars, exercise courses and tutorials must not be recorded.
Please observe the following before you announce and start the recording.
In contrast to standard recordings of lectures without an audience, personal data may be included in recordings of Zoom meetings. Therefore, these recordings must only be saved and made available on ILIAS.
If you save the recording of the meeting, a video file is saved to your local computer. After you have uploaded the file to ILIAS, you must permanently and entirely delete this file.
If you need to save and publish the file outside of ILIAS, you need to document this process and the reasons for it and present a plan for saving the file. Saving the file outside of ILIAS must be essential to the fulfillment of the hosts’ or the university’s duties. The person responsible for conducting the meeting is also responsible for properly saving the file.
The following settings have proven to be successful for Zoom meetings:
If third parties obtain information from the meeting, it is called a data breach. This can happen
Please contact the IT Support, if you suspect a data breach.
In old Zoom rooms (e.g., bwl-zoom-01@uni-mannheim) and hybrid rooms (which can be identified by the added "+ZOOM”, e.g. “B 244 (A 5) [Corona] + ZOOM“) the process remains unchanged. The survey templates that you already know are still active.
As of fall semester, we have Zoom rooms that use specific Zoom links for each class. These virtual rooms cam be identified by theri name (ZOOM-LEHRE-xxx). This update allows us to customize the surveys in Zoom even more. The new process for the surveys is as follows:
A window will open in your browser where you can create the surveys (as in your personal Zoom license).
Please note the following information on how to use Zoom:
Our live Zoom support is available on workdays from 8 a.m. until 4 p.m.: The best and the fastest way to contact the support team is calling the hotline -2000 (if you are not on campus: +49 621 181–2000). You can also write an e-mail to itsupport – please note that this way, re-ceiving an answer takes longer compared to calling the hotline. uni-mannheim.de