FAQ – Frequently Asked Questions

The university sports program of the University of Mannheim is aimed at students and employees of the University of Mannheim. Based on cooperation agreements, members of the following institutions can also participate in university sports:

• Absolventum Mannheim e.V.
• DHBW Mannheim
• Fan club of the university sport e.V. (FdH)
• Fröbel Seminar
• GESIS
• University of the Federal Employment Agency (HdBA)
• University of Applied Sciences Ludwigshafen
• University of Mannheim
• Mannheim Business School (MBS)
• Pop Academy Mannheim
• Mannheim State University of Music and Performing Arts
• Heidelberg University
• University of Mannheim Service and Marketing GmbH
• Central Institute of Mental Health (ZI)
• Center for European Economic Research (ZEW)

Guest cards are currently not offered, here we refer to a membership in the institute's support association.

In order to take advantage of the offers of the sports program, all participants need a SportsCard. The SportsCard is the prerequisite for booking university sports courses, including the free offers. The SportsCard is valid for the designated period. There is no automatic renewal. The application for the SportsCard is currently only possible via the application form. Processing can take up to 3 working days.

For the booking of the SportsCard there are varying fees depending on the institution. Depending on the respective institution, these fees are borne partly or entirely by the cooperation partners.

Your SportsCard is not cost-free and you would like to try out a certain course in advance? Then you have the opportunity to have a one-time trial in a course without a SportsCard – provided that there are free places available and it is an IFS offer (does not apply to external providers/cooperations)!

If you are interested, send an email to sportmail-uni-mannheim.de with information about which course (name, course leader, day, time) you would like to try out. Tell us briefly which of the cooperating universities or institutions you belong to or if you are interested in becoming a member of the Förderverein. Be sure to attach the completed liability waiver to your e-mail! 
If we can implement your request, you will receive a confirmation by mail.

Please note that we can only consider requests that we receive at least three days in advance!

If the capacities of the events or offers allow it, students and doctoral candidates from other universities that are not part of the cooperating universities can also be admitted.

For this purpose, please send your current certificate of enrollment by e-mail to sport(at)uni-mannheim.de, and we will send you the password with which you can book the SportsCard after successful verification.

Please note that we reserve the right to start registration for individual offers at a later date and/or to charge an increased course fee or to stop selling the cards as soon as capacity limits are reached.

You are studying abroad? If you are enrolled at one of the partner universities of the University of Mannheim, you can purchase the SportsCard for students and doctoral candidates of other universities as described above.

Alternatively, you can participate by becoming a member of the fan club of university sports and purchasing a corresponding SportsCard.

Guest auditors can only participate in university sports by becoming a member of the fan club of university sports and purchasing an appropriate SportsCard.

Yes, lecturers and guest lecturers of the University of Mannheim can book a SportsCard online and thus participate in the sports program.

Yes, participation in university sports is possible by becoming a member of the university sports fan club and purchasing a corresponding SportsCard.

Membership in the University Sports Fan Club is basically reserved for students and graduates of a university degree.

The prerequisite for participation in university sport is the completion of 17 years.

Minors must submit a written declaration of consent from their parents or legal guardians to the Institut für Sport prior to participation.

Any change in participant status must be notified immediately in writing to the institute of sports.

E-Mail: sportmail-uni-mannheim.de

Yes. Participation in all offers is only possible by prior registration. The registration for the courses is activated 24h before the start of the course, unless otherwise stated. For each offer the number of participants is fixed and limited by the booking. Without confirmation of registration (also possible via mobile ticket) no access to the sports facilities is possible. If too few people register, the event must unfortunately be cancelled.

First of all, search for your desired sport from our current FACE-TO-FACE sports offer A-Z or ONLINE sports offer A-Z.

In addition to information on the day, time, location and price of the event, you will find a button in the right-hand column of the table with which you can make a binding booking for this offer.

If you want to book, click on this button with the inscription “book”. If the button is not “green”, no booking is possible at the moment. If necessary, the button will appear in “red” with the inscription “waiting list”, on which you can then register – a direct booking is not yet possible in this case.

If you can book the course, please fill in the booking form with your data, to which you will be forwarded.

Students need their matriculation number to prove their status, university employees their official telephone number.

Your address and account details are also required for the direct debit procedure as well as your e-mail address.

Please read our registration and participation conditions and confirm that you agree with them.

Then click on the button “proceed to booking”.

The next step is to check that your details are correct. If all data is correct, confirm this with a click on “binding booking”.

In the next window you will see your booking confirmation and the form for the direct debit procedure. The booking confirmation is considered a participation ticket and, together with proof of membership in your status group (student ID, employee ID, etc.) and a valid photo ID, entitles you to participate in the sports activities booked. You must have this ready and show it on paper or on your mobile phone when you take part in the course.

The form for the direct debit procedure must be signed and submitted to the Institute for Sport.

You will receive the same registration confirmation a second time by e-mail with a link where you can view and print your booking confirmation (participation ticket) for a few more days.

If you lose your participation ticket and can no longer find it online, please contact our staff at the Institute of Sports.

The registration for the courses is available from 7:00 am on the desired course day, unless otherwise stated.

You can send the signed SEPA mandate to us via various channels:

•     Scan by mail to sportmail-uni-mannheim.de
•     personally in the office during opening hours
•     Posting in the letterbox in D2 or at the office

If you are on the waiting list, you will be notified by e-mail as soon as a place for the course is available again.

This notification will be sent to all waiting students (on the waiting list). The free place can then be booked online again – first come, first serve!

If a booked course place is not used, it must be cancelled by the participant! Otherwise we will charge 5,00 Euro per missing date. Cancellation is possible until before the start of the course via a link in the booking confirmation. Due to limited capacities and out of consideration for other interested parties, the course place must be released if participation is not possible.

If you would like to change a course, this is only possible within the framework of existing capacities and must be applied personally at IfS. The fee paid for your originally booked course will be deducted from the new fee. If the amount of the new offer is higher, the difference between the fee already paid and the fee for the newly booked sports offer will be due when you book. In addition, a processing fee of € 10.00 will be charged.

All fees will be debited from your account by direct debit. For this purpose it is necessary to fill in the SEPA mandate with your data (IBAN, etc.) and submit it to the IfS. Please don't use credit cards, these are not supported by the system.

Another payment method (e.g. cash, ecUM card, bank transfer, etc.) is not possible.

Foreign students who do not own a European bank account should contact the Office.

Registration is possible for the fitness studios at any time. The running times here are independent of the semester times of the University of Mannheim.

The special registration requirements for the individual courses vary with regard to the requirements and capacity utilisation of the sports facilities. You can check whether you can register for your desired course during the semester on the website under Booking for the course. If this is possible, a booking button will appear in “green”.

The Institute must be notified immediately in writing of any changes to the participant data.

E-Mail: sportmail-uni-mannheim.de

The sports programme for the following semester is always available for download on our website approx. 14 days before the start of lectures.

On the online page sports offer A-Z  the new courses can be seen on the corresponding Friday before the start of lectures at 7 pm. From this time on it will also be possible to register for the courses.

Basically, if the course is listed in the online program today or face-to-face program today the course will take place, if not, then not.

For all outdoor courses: if a course is cancelled spontaneously due to illness, bad weather, etc., there is a corresponding note at the top of the IfS homepage.

We have the right to communicate a very short-term cancellation for all other courses or to send an e-mail to the participants for courses that require registration. However, we ask for your understanding that this is not possible in a few individual cases due to the large number of daily courses outside our business hours.

Basically there are no courses during the holiday breaks and on special holidays. In exceptional cases, selected courses may take place. The latest information can be found on the website under FACE-TO-FACE Program Today resp. ONLINE Program Today.

D2 FitnessGym as well as the tennis and beachvolleyball courts are generally available during holidays.

There is a reduced sports program during the semester break, on the IfS homepage under “Program A to Z” you can find information about it.

Students of the following institutions:

DHBW Mannheim

Ludwigshafen University of Applied Sciences

Mannheim University of Applied Sciences

Mannheim State Academy of Music and Performing Arts

University of Heidelberg

University of Mannheim

are insured against accidents within the framework of university sport.

However, the insurance cover only applies to bodily injuries. Material damage (e.g. glasses or similar) is excluded.

Not included in the insurance cover is the free sporting activity outside the organised training activities of the Institute of Sports (e.g. free play groups, free exercise, free tennis, individual training in the fitness and strength studio). In the case of courses run by other organisers which are only taught by university sports, the participants themselves are responsible for their own insurance cover. It is therefore advisable to take out accident, health and luggage insurance and travel or course cancellation insurance. Furthermore, it is recommended that all participants in university sports take out private liability insurance to cover claims for personal injury or property damage caused by third parties.

If the pitches (e.g. beach volleyball court, Alfred Delp sports facility) cannot be booked, there will probably be an organised course.

In general, it is possible to bring along an external dance partner (without valid participation in university sports) for all couple dance courses.

Unfortunately, this is not possible for all other dance courses. All participants must have the right to participate in university sport.

No, there are enough rental rackets and balls on the court. You don't have to bring your own racket or balls to the training lesson or course.

In our Yoga Centre in C7 mats and other utensils (pillows, blocks, belts, blankets) are available. Please bring a mattress pad (towel, etc.) with you.

Toilets and changing rooms are of course on site – unfortunately there is no possibility to take a shower in C7.

If you are looking for specific information about the course content, level or previous knowledge for a particular course, you can use the contact form on our homepage to send a message to the respective course administration. Just click on the name of the course leader.

Attention: on the mobile version this column of the table is often hidden, please use a fixed PC for this function.

Yes, there is only ONE GymCard, which is valid for both the D2 FitGym and the 55 CrossGym.

You already have a valid SportsCard for the current semester? Then you can book a trial training once per semester – here for the D2 FitnessGym and here for the 55 CrossGym.

You don't have a SportsCard yet and would like to arrange a trial training? Read here what you can do. Attention: This offer is only valid for participants who have to pay for the SportsCard booking!

No, the terms of the contracts for the studios are independent of the semester periods at the University of Mannheim. The respective term (1 month, 3 months, 6 months or 12 months) begins on the day of booking.

The 10 card is valid for 1 year from the day of booking.

As soon as there is no right to participate in university sports (anymore), the current FitnessCards also lose their validity, a refund of the remaining amounts is possible.

Please note this when booking your FitnessCard!

Yes, for 3, 6 or 12 month contracts, payment in instalments (RZ) is possible. This can be selected when booking.

We grant a discount of 3% for one-time payments.

No, the contracts are not automatically renewed and therefore do not have to be actively terminated.

It is necessary to conclude a new contract if necessary.

Early termination of membership is not provided for and is only possible in exceptional cases in conjunction with a processing fee.

Please contact: sport@uni-mannheim.de.

An interruption of the term of contract is only available for students who are staying abroad for at least 1 month. The stay must be somehow connected to your studies (semester abroad, internship, etc.). A respective confirmation in written form must be sent to sport@uni-mannheim.de. The interruption can only take place during the active term of contract. A later interruption after the regular end of the contract is not possible.

Payment for your membership can only be made with a SEPA mandate (direct debit).

Payment in cash or with your student ID card (e.g. ecUM from the University of Mannheim) is unfortunately not possible.

Our sports programme has the motto “From students for students” and we are always on the lookout for new, committed trainers.

We are looking forward to your application!

The sports facilities can only be rented for purposes other than university sports by facilities of the University of Mannheim as well as student councils and initiatives of the Mannheim University Region.

Contact:

sportmail-uni-mannheim.de

Lost and found items in the sports facilities E7, D2 and 55 are deposited at the counter and can be picked up there again.

In the university hall and in C7 there are special boxes in which the lost and found objects are stored, please ask the trainer.

Lost property is kept until the end of the semester.

If you have forgotten something on our open spaces (Alfred-Delp-Sportanalage / tennis courts), please contact your trainer or take the next opportunity to look for yourself on the court.

If you have forgotten something in the school sports halls, please contact the caretaker there, or visit the hall yourself at one of the following IfS course times.

As a rule, lost property is not handed in/stored in the IfS Office. Should you not have found what you are looking for in the sports facilities themselves, please contact sport@uni-mannheim.de for safety reasons.

Many health insurance companies cover or subsidize the participation in courses or events of university sports. Upon presentation of the bonus booklet or form from your health insurance company, we will gladly confirm your participation in university sports at the end of the semester. The prerequisite for this is regular participation (at least 80% of the course units). Excluded are events with more than 30 participants. If you have any questions, please contact the staff of the institute.

Please send us an email to sportmail-uni-mannheim.de to apply. We will check your regular participation and send you a certificate as a PDF. The certificate only confirms your participation in general university sports, we cannot issue separate certifications such as nutrition, swimming, gymnastics, yoga courses or similar.

We ask for your understanding that we cannot send confirmations via postal delivery.

We are happy to help you with more specific questions.

Simply send an e-mail to sport@uni-mannheim.de or call +49 621 18 13 41 9. The office is open Monday to Thursday from 9:00 a.m. to 12:30 noon.