CDSB Online Information Session Privacy Policy
1. Controller and data protection officer
University of Mannheim
Schloss
68131 Mannheim
Phone: 0621/
E-mail: rektoruni-mannheim.de
Data Protection Officer
Jan Morgenstern
Email: datenschutzbeauftragteruni-mannheim.de
2. Description and Extent of Data Processing
When you register for the CDSB Online Information Session and Q&A 2024, the personal information you enter into the online registration form will be stored on our webserver and local servers. This includes your first and last name(s), email address, your home institution (university or research institution), and the date and time of registration.
Your personal data are processed in order to carry out and confirm your registration for the event and to organize and conduct the event, including any directly related follow-up work: Data marked as mandatory are required in order to conclude the registration. The registration for and participation in the event are not possible without the mandatory data.
3. Purpose of data processing
The data you provide in the online registration form will be processed for the purpose of registration to the online information session. Your email address will be used for the purpose of contacting you.
4. Legal basis for the processing of personal data
For carrying out and confirming the registration and for organizing and conducting the event, including directly related follow-up work: Art. 6 para. 1 lit. e in conjunction with Art. 6 para. 3 of the General Data Protection Regulation (GDPR) in conjunction with Sect. 4 of the Data Protection Act of the Land of Baden-Württemberg (LDSG BW).
– Voluntary information: Art. 6 para 1 lit. a GDPR.
5. Recipients
- The data you provide in the online registration form will not be forwarded.
- The data you provide in the online registration form is not passed on to third parties outside the university unless there is a statutory or legal obligation to disclose the data.
6. Deletion of Data and Storage Period
Your registration data will be deleted from our webserver one day after the registration deadline has ended and from our local servers at the latest after one week after the event. The date and time of registration will be deleted once the purpose for which they have been collected ceases to apply, in this case one day after the registration deadline.
7. Your rights
- In accordance with Art. 15 GDPR, you have the right to request information from the University of Mannheim about any data it stores that is related to your person and/
or to have incorrect data corrected as per Art. 16 GDPR. - You also have the right to demand that your data be deleted (Art. 17 GDPR), that the processing and use thereof be restricted (Art. 18 GDPR), as well as to object to the processing and use of your data (Art. 21 GDPR), unless legal requirements stipulate otherwise.
- You also have the right to file a complaint with the regulating authority if you believe that the processing and use of your personal data is in violation of the law (Art. 77 GDPR). The responsible contact person at the regulating authority is the Landesbeauftragter für den Datenschutz und die Informationsfreiheit Baden-Württemberg (state commissioner for data protection and the freedom of information Baden-Württemberg).
8. Information on your right to object according to Art. 21 Paragraph 1 GDPR
You have the right to object to the processing of your personal data that was collected according to Art. 6 para. 1 lit. a and e, and Art. 6 para. 3 of the European Union's General Data Protection Regulation (GDPR) (data processing in the public interest).