Privacy Policy for Course Registrations

University of Mannheim
Schloss
68131 Mannheim
phone: 0621 181-1001
Email: rektormail-uni-mannheim.de

Data Protection Officer of the University of Mannheim
Jan Morgenstern
Email: datenschutzbeauftragtermail-uni-mannheim.de

Description and extent of data processing
Each time you register for a course, the personal information you enter into the online registration form will be stored on our webserver and the GESS local servers. This includes your first and last name(s), email address, doctoral program, the date and time of registration, and the course you have registered for.
 

• Art. 6 para. 1 lit. e in conjunction with Art. 6 para. 3 of the General Data Protection Regulation (GDPR) in connection with Sect. 12 and Sect. 38 para. 2 sent. 5 of the Act on Higher Education of the Land of Baden-Württemberg (LHG) from 01.01.2005, whose Article 1 was last amended on 13.03.2018 (published in GBI. p. 85), and the Ministry of Science, Research and the Arts‘ legal regulation (HSchulDSV) on the collection and processing of personal data of university applicants, students and examination candidates for administrative purposes of the institutions of higher education from 28.08.1992 (GBI. p. 667), whose Article 2 was last amended on 14.05.2019 (GBI. p. 225),
• Landesdatenschutzgesetz (data protection act) from 12.06.2018 (GBI. p. 173).
   

• The data will be forwarded to the following organizational units of the University of Mannheim: Division II (Students Affairs/Services) and the lecturer of the course you have registered for.
• Passing on data to third parties: Personal data in the online registration form is not passed on to third parties outside the university unless there is a statutory or legal obligation to disclose the data.
   

The following data must be kept for 40 years after exmatriculation or the end of the examination procedures according to art. 12 of the University Privacy Policy Act (HSchulDSV):

• last name(s), first name(s)
• doctoral program
• course you have registered for
   

• In accordance with Art. 15 GDPR, you have the right to request information from the University of Mannheim about any data it stores that is related to your person and/or to have incorrect data corrected as per Art. 16 GDPR.
• You also have the right to demand that your data be deleted (Art. 17 GDPR), that the processing and use thereof be restricted (Art. 18 GDPR), as well as to object to the processing and use of your data (Art. 21 GDPR), unless legal requirements stipulate otherwise.
• You also have the right to file a complaint with the regulating authority if you believe that the processing and use of your personal data is in violation of the law (Art. 77 GDPR). The responsible contact person at the regulating authority is the Landesbeauftragter für den Datenschutz und die Informationsfreiheit Baden-Württemberg (state commissioner for data protection and the freedom of information Baden-Württemberg).