Information in accordance with Art. 13 GDPR: On the occasion of childcare provision on exam Saturdays

Controller:
University of Mannheim
Castle
68131 Mannheim
Germany
rektormail-uni-mannheim.de

Data protection officer:
Data protection officer of the University of Mannheim
L 1, 1
68131 Mannheim
Germany
datenschutzbeauftragtemail-uni-mannheim.de

Executing department:
Office of Equal Opportunity and Social Diversity
B6, 30 -32
68131 Mannheim

Below you will find information on the personal data we process, the purposes for which we process it, the legal basis that allows us to do so, the duration for which we process the data, any potential recipients of the data, and the rights you can exercise.

1. Request for childcare
The University of Mannheim collects and processes your personal data in order to facilitate childcare, which is provided by an external care provider (“kinderlandnet gemeinnützige GmbH”), on exam Saturdays. Interested parties send a request for childcare via e-mail to the Department of Equal Opportunity and Social Diversity. They will receive feedback as to whether they can receive a spot for their child(ren). If yes, they can register with kinderlandnet gGmbH based on this feedback. The data processing for the registration and the actual childcare is then conducted under the sole responsibility of kinderlandnet gGmbH.

2. Billing
For billing purposes, kinderlandnet gGmbH transmits the data listed below to the university. The indication and processing of this data is necessary in order to be able to receive childcare. Without providing the necessary data, it is not possible to receive childcare. There are no disadvantages in case you decide not to take up the offer.

1. Request for childcare
First and last name, e-mail address, as well as all other information contained in the e-mail, such as status (students, examination supervisior, etc.), examination date, information about the child(ren), number of children.

2. Billing
First and last name, signature, number of children.

1. Request for childcare
Data processing is conducted based on the authorization in line with Art. 6 section 1 letter a GDPR).

2. Billing
The processing is required in order to fulfill a legal obligation to which the controller is subject (Art. 6 section 1 letter c in conjunction with section 3 GDPR in conjunction with section 70, 75 Landeshaushaltsordnung (LHO).

Kinderlandnet gGmbH proves that the University of Mannheim has used the childcare service as described above.

Your personal data will not be transferred to third parties.

Your request and your data will be deleted after the respective examination date at the latest. The data used for billing purposes will be deleted after 10 years at the latest.

You have the right

• to request information about your personal data processed by us under Art. 15 GDPR
• to request the correction of incorrect or incomplete personal data stored by us without delay under Art. 16 GDPR
• to request deletion of your personal data stored by us under Art. 17 GDPR
• to request the restriction of the processing of your personal data Art. 18 GDPR
• to receive your personal data that you have provided to us in a structured, common and machine-readable format or to request the transfer to another controller under Art. 20 GDPR
• If you have given consent to data processing, you can withdraw your consent to data processing without giving any reasons at any time; the withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
  
  To exercise your rights, please contact: office.sgsvmail-uni-mannheim.de
• to complain to a supervisory authority under Art. 77 GDPR. The supervisory authority responsible is the commissioner for data protection and freedom of information of Baden-Württemberg (Landesbeauftragter für den Datenschutz und die Informationsfreiheit Baden-Württemberg).