ERASMUS Training Mobility
The Erasmus program enables researchers and teachers as well as other academic and non-academic staff members of the University of Mannheim to spend time abroad in one of the program countries in Europe. All interested staff members are explicitly invited to inform themselves and apply. The International Office will be happy to advise you.
Both training events and teaching placements are eligible for funding. As a rule, training placements last from two to five days. Within the context of the university’s internationalization strategy, the University of Mannheim strives to permit as many academic and non-academic staff members as possible to participate in the Erasmus program and to take part in training placement abroad.
Here you will find suggestions and specific calls for proposals:
- We have compiled an overview of Staff Week announcements from partner universities here.
- The iMOTION online platform offers further opportunities for training stays. The database offers staff weeks and training opportunities from all over Europe, which are also eligible for funding provided that the University of Mannheim's eligibility criteria are met.
What is funded?
- Training placements at European higher education institutions, companies, and other institutions
- 2 to 5 days abroad plus 2 to max. 6 days of travel using sustainable means of transport (train, bus), in exceptional cases max. 60 days
- Financial support is usually limited to a maximum of one week and is depending on the availability of funds.
There are different forms of training placements abroad:
- stays at European universities, companies or other institutions that have a training character in the sense of the objectives mentioned below.
- organizing an individual training placement at a European higher education institution, company, or other institution on your own
- On a limited basis, funding is available for language courses. Within the scope of our internationalization strategy, such a language course should contribute to the expansion of the bilingual campus. Moreover, expanding your language skills should be necessary for your job. The human resources division will evaluate each application individually.
The International Office will be happy to advise you on your options.
You can find further information on the ERASMUS program on the website of the Nationale Agentur für EU-Hochschulzusammenarbeit of the DAAD.
Goals of staff mobility
- Supporting the international mobility of students, teaching staff and administrative staff by raising intercultural awareness;
- Acquiring knowledge and practical skills beneficial to the current job and professional career;
- Exchanging experiences and tried and tested processes at an international level;
- Gaining an outside perspective on ones work and the home institution;
- Promoting international cooperation of higher education institutions or higher education institutions and companies;
- Acquisition of knowledge and methods for use in teaching and participation in curriculum development;
- Further development of the bilingual campus.
Mobility activities primarily focusing on research purposes like research conferences are not eligible for funding. If you are unsure whether your planned stay can be funded as Erasmus training, please feel free to contact us, and we will be happy to advise you.
Host countries
All European higher education institutions participating in the Erasmus program are eligible as host universities, as well as other organisations. Please do not hesitate to contact the International Office if you have any questions.
At present, all 27 EU member states as well as Iceland, Liechtenstein, Norway, Turkey, North Macedonia and Serbia participate in the program. The database of partner universities gives an overview of those European universities that have already concluded an exchange agreement with the University of Mannheim. Yet, stays abroad in countries participating in the ERASMUS program can also be funded if you decide to go to an institution other than the partner universities; this applies, in particular, for staff members going abroad with ERASMUS.
Though, at present, Switzerland does not take part in the ERASMUS program, funding terms for stays abroad in Switzerland are similar to the ERASMUS exchange program as the country finances a similar program with national funds (SEMP program).
Current Information on Erasmus funding for exchange programs with the United Kingdom and Switzerland:
Exchanges with universities in the United Kingdom (Great Britain and Northern Ireland) are financially supported with the same scholarship rates (country group 1) and the new additional grants of the regular ERASMUS program. Starting in the 2027/
28 academic year, this will also apply to Switzerland: The Erasmus grant will replace the Swiss SEMP program and applies to students who begin their stay at Swiss partner universities starting in the fall semester of 2027. Financial benefits
Funding comprises a travel and a subsistence allowance, which is calculated depending on the distance and the country.
Subsistence costs
In addition to the actual days of activity subsistence costs are eligible for travel time before and after the activity, with a maximum of two travel days for participants receiving non-green travel grant, and a maximum of six travel days in case of a green travel grant.
The following daily allowance rates apply for three groups of countries. Up to the 14th day of activity, the full rate will be paid; between the 15th and 60th day of activity, the grant will be 70% of the full daily rate.
Country group country daily rate Group 1 Austria, Belgium, Denmark, Finland, France, Germany (for incoming staff mobility participants), Iceland, Ireland, Italy,
Liechtenstein, Luxembourg, Netherlands, Norway, Sweden.
EUR 180 per day Group 2 Cyprus, Czechia, Estonia, Greece, Latvia, Malta, Portugal, Slovakia, Slovenia, Spain EUR 160 per day Group 3 Bulgaria, Croatia, Hungary, Lithuania, North Macedonia, Poland, Romania, Serbia, Türkiye EUR 140 per day Travel expenses
The above-listed daily rates are complemented by a contribution to travel expenses. These are calculated based on the distance between the place of origin and the venue of the activity, using the distance calculator provided by the European Commission.
A contribution to travel expenses is granted in form of a fixed allowance based on the calculated distance:
Kilometer
(one way)
Travel allowance Green Travel allowance (Bus, Train,car pool ) 10 und 99 KM 28 EUR 56 EUR 100 und 499 KM 211 EUR 285 EUR 500 und 1999 KM 309 EUR 417 EUR 2000 und 2999 KM 395 EUR 535 EUR 3000 und 3999 KM 580 EUR 785 EUR 4000 und 7999 KM 1.188 EUR 1.188 EUR 8000 KM oder mehr 1.735 EUR 1.735 EUR The Erasmus grant can be used to cover any costs that may occur in relation to your trip, including possible participation fees.
In case you have to expect the Erasmus grant to not cover all your travel expenses, you can ask your superior to add another account unit to cover the remaining expenses. Any costs exceeding the above-mentioned allowance cannot be financed from Erasmus funds.
Additional funding for staff members with disabilities
You can apply for additional funding due to a degree of disability of at least at 50 % or more. To that end, the University of Mannheim must submit the respective application to the DAAD at least two months prior to your envisaged mobility period. The purpose of this additional funding is to cover the additional costs arising during the mobility period provided that no other institution (e.g. health insurance provider or social security office) will bear the costs. If you want to apply for additional funding, please contact the International Office as early as possible.
Who can apply for funding?
All academic and non-academic staff members of the University of Mannheim – from trainees to the President – can apply for participation in the program.
The Erasmus training placements are part of the internationalization strategy of the University of Mannheim and are designed to advance mobility and international exchange in teaching, research, and administration. All interested staff members at the schools, divisions, and departments as well as in administrative units, at the libraries, and at the University IT are invited to inform themselves and apply for a training placement.
Green Travel
- Travel by sustainable means of transport such as train, bicycle, bus, or carpooling. Even for more distant destinations, it is often possible to cover part of the journey by train.
- Take advantage of the financial support for green travel and the Interrail Pass for Erasmus scholars. The Interrail Pass is available for the Youth (12–27) or Adult (28+) age groups.
- You can find more tips on making your travels as sustainable as possible on this website for students.
Applying
The following points, among others, are requested during the online application process:
- Your division/
department and area of responsibility at the University of Mannheim - Description of the project and explanation why you are interested in participating in the respective training event. Please elaborate on the benefits of the training for your area of responsibility (and possibly for the University of Mannheim).
- Confirmation stating that the mobility has been approved by your superior
Applications can be submitted at any time. Approval of funding is subject to the aforementioned criteria and the availability of funds. Repeated funding is possible, however, priority is given to applicants who did not yet participate in the ERASMUS staff mobility program. An admissions committee of Division II and the Human Resources Division are in charge of the selection process.
After submitting your application you will be informed as soon as possible whether and to what extent your mobility activity will be funded.
- Your division/
Official Grant Award Notification and Business Travel Authorization Form
- The International Office will send you the Official Grant Award Notification as an e-mail attachment. Please print this notification and enclose it with your business travel authorization form.
- The Official Grant Award Notification also contains the name of the PSP element and fund that has to be entered in your online business travel authorization form.
- In case you want to apply for any other funding, please indicate another PSP element in your business travel authorization form.
- Please upload the Official Grant Award Notification, don’t forget the A1 form and to fill in the calculation of carbon tax for air travel when applicable.
- The Erasmus grant will be transferred directly to your bank account. For this reason, please do not book your train and/
or airplane tickets via the University of Mannheim contract travel agency but book any tickets and accommodation by yourself.
As soon as all Erasmus documents have been handed in and your business travel authorization form has been approved the International Office automatically will transfer the first installment (80 percent of the total grant) to your private bank account.
Before your mobility period: Erasmus Grant Agreement, Mobility Agreement, and insurance
- Before your departure, the International Office will send you your individual Erasmus Grant Agreement via e-mail. This contract governs the conditions of the Erasmus grant. Please sign it digitally in your workflow in the Mobilty Online Portal.
- The Mobility Agreement contains the content and objectives of your mobility period and must be signed digitally by all parties BEFORE your departure. Please fill in the Mobility Agreement online directly after the receipt of the Grant Award Notification and ask the competent contact person at your host university to sign it digitally before your departure.
Please make sure that your insurance coverage will suffice for the duration of your mobility period.The Erasmus mobility grant does not include insurance coverage. Neither the University of Mannheim nor the European Commission nor the National Agency for Erasmus of the DAAD are liable for damages caused by illness, death, accident or injury of a person and the loss or damage of belongings during the course of stays abroad through the Erasmus program (studies, internships, teaching staff mobility, or training events). Every scholarship holder is responsible for arranging for his or her own insurance coverage.
The participant's national health insurance usually covers basic insurance needs during stays in EU countries by means of the European Health Insurance Card. However, insurance coverage of the European Health Insurance Card may not be sufficient, especially in case of complex medical needs or medical repatriation. The University of Mannheim therefore strongly recommends taking out additional private insurance. Participants have the option to take part in the group insurance offered by the DAAD to all students and researchers who are funded as part of the ERASMUS program.
If you are not employed at the University of Mannheim, please fill in the following insurance declaration (PDF, 200 kB) and submit it to the International Office (a scanned copy is sufficient).
During your mobility period: receipts
- During your mobility period, please keep any receipts of accommodation and traveling expenses to be submitted following your return to Germany together with your business travel expense report.
After your mobility period: Certificate of Attendance, Business Travel Expense Report, and Erasmus+ Individual Participant Report (online survey)
- At the last day of your stay an automated email will be sent to your host institution to ask for confirmation of your period of stay.
- As soon as you have returned to Germany, please fill in the business travel expense report and submit it to the travel expenses office in Division V including all receipts. Program participants who are not employed at the University of Mannheim are exempt from the obligation to submit a business travel expense report.
- Following your mobility period, you will receive an e-mail including the request to complete an online survey, the so-called Erasmus+ Individual Participant Report. This report is mandatory. You will receive an automatically generated e-mail carrying the subject line „Erasmus+ Individual Participant Report Request“ from the following address: replies-will-be-discardedec.europa.eu. If necessary, please check whether the e-mail message has been moved to your spam folder. Please open the link to your Erasmus+ Individual Participant Report and answer the survey within 3 weeks following your return to Germany.
- As soon as the Certificate of Attendance, the business travel expense report and the Erasmus+ Individual Participant report have been received, the second installment of your Erasmus grant (20 percent) will be transferred to your bank account.
Advice on staff mobility and applying:
Gela Wittenberg (she/her)
Division II – Student Affairs
International Office
L 1, 1 – Room 160
68161 Mannheim
You can book an appointment for a virtual consultation: https://www.uni-mannheim.de/en/about/centers-institutions-affiliates-and-partners/international-office/virtual-consultation-study-abroad/
Working from home every Wednesday and Friday
Maria Tkachuk (she/her)
Division II – Student Affairs
International Office
L 1, 1 – Room 107
68161 Mannheim