Youtube Information

For the video platform offered here, the University of Mannheim uses the technical platform and services of YouTube LLC, 901 Cherry Ave, San Bruno, CA 94066, USA. The authorized representative for YouTube LLC within the meaning of Section 5 (1) NetzDG (Netzwerkdurchsetzungsgesetz, Network Enforcement Act) in Germany is Google Germany GmbH, Legal Department, ABC-Straße 19, 20354 Hamburg: https://www.youtube.com/unimannheim.

We would like to point out that you use the YouTube platform and its features at your own risk. This applies in particular to the use of interactive features (e.g. sharing, rating, commenting, embedding).

1. Data processed by YouTube
Information about which data is processed by YouTube and for what purposes can be found in YouTube’s privacy policy: https://policies.google.com/privacy?hl=en

The University of Mannheim has no influence on the type and scope of the data processed by YouTube, the type of processing and use or the transfer of this data to third parties nor does it have any effective means of control in this regard.

When you use YouTube, your personal data is collected, transferred, stored, disclosed, and used by YouTube LLC and, regardless of your place of residence, transferred to the United States, Ireland, and any other country in which YouTube LLC does business, where it is stored and used.

YouTube processes your voluntarily entered data such as name and user name, e-mail address, and telephone number.

YouTube also evaluates the content you share to determine what topics you are interested in, stores and processes confidential messages that you send directly to other users, and can determine your location based on GPS data, information about wireless networks, or your IP address to send you advertising or other content.

YouTube LLC may use analysis tools such as Google Analytics for evaluation purposes. The University of Mannheim has no influence on the use of such tools by YouTube LLC and has not been informed of any such potential use. Should tools of this kind be used by YouTube for the University of Mannheim's account, the University of Mannheim has neither commissioned nor approved this, nor does it support it in any other way. Furthermore, the personal data obtained during the analysis will not be made available to the University of Mannheim. The University of Mannheim can only view certain non-personal information about YouTube activity, such as the reach of a video, on its account. Furthermore, the University of Mannheim has no way of preventing or stopping the use of such tools on its YouTube account.

Finally, YouTube also receives information when you view content, even if you have not created an account. This “log data” may include your IP address, browser type, operating system, information about the website you previously visited and the pages you visited, your location, your mobile phone provider, the device you used (including device ID and application ID), the search terms you used, and cookie information.

Through YouTube buttons or widgets embedded in websites and the use of cookies, YouTube is able to track your visits to these websites and associate them with your YouTube profile. This data can be used to tailor content or advertising to you.

Due to the fact that YouTube LLC. is a non-European provider, it is not bound by German data protection regulations according to its own interpretation. This concerns, for example, your right of access as well as your right to have your data blocked or erased or the possibility to object to the use of usage data for advertising purposes.

You can restrict the processing of your data in the general settings under history and data protection. In addition, you can restrict YouTube's access to contact and calendar data, photos, location data, etc. in the settings options on mobile devices (smartphones, tablet computers). However, this depends on the operating system used.

Further information on these points is available on the following YouTube support page: https://help.instagram.com/519522125107875

You can find information about the conclusions drawn about you and the data collected by YouTube and Google here: https://myactivity.google.com/?utm_source=my-account&utm_medium=&utm_campaign=my-acct-promo

Information on the available personalization and data protection setting options is provided at https://support.google.com/youtube/answer/2801895?hl=de (with other references).

You also have the option of requesting information stored about you by Google services such as YouTube: https://support.google.com/accounts/answer/162744?hl=de

2. Data processed by the University of Mannheim
The University of Mannheim also processes your data. The University of Mannheim does not collect any data via its YouTube account or on your YouTube use. However, we process the data you enter on YouTube, in particular your user name and the content published under your account, to the extent that we may share your videos on our account after prior consultation. This may be the case, for example, if you work as a researcher and/or employee at the University of Mannheim or external research institutions and have produced a thematically relevant video as part of your work. The data you freely publish and distribute on YouTube is thus included in the University of Mannheim's services and made available to its subscribers.

3. Rights, documentation, evaluation
If you have any questions about the information we provide, please contact us at infomail-uni-mannheim.de. You can exercise your rights to access, block, or delete data by contacting our data protection officer at datenschutzbeauftragte(at)uni-mannheim.de.

The concept for this offer can be found at the following Internet address: YouTube utilization plan. We will evaluate this utilization plan once a year to determine whether and how it is being used. This evaluation of the utilization plan is carried out annually and takes into account the usage figures and reach as well as the target group structure and usage behavior of the networks.

Further information on YouTube and other social networks and how you can protect your data are also provided at www.youngdata.de.

For generations, the University of Mannheim has been preparing students to take on leadership roles in business, academia, and society. One of the university’s strengths in this task is its profile, which is characterized by the economic and social sciences In these two fields of research, the University of Mannheim has been ranked among the 20 best research universities in Europe for years.

As a public institution, the University of Mannheim sees the regular provision of information to the public about research, studies, teaching and university events as an important task.

The use of social media channels is therefore part of the University of Mannheim's public relations work and also takes place via YouTube. With this utilization plan, the University of Mannheim is assuming its responsibility and role model function for using social media as a public body requested by the commissioner for data protection and freedom of information of Baden-Württemberg. Please also refer to our Data Protection Declaration and Impact assessment of the use of YouTube.

1. YouTube
YouTube is an online platform for publishing and distributing videos. Registered users can publish videos free of charge via this service. These videos are usually provided in such a way that they are publicly visible. Alternatively, it is possible to make videos accessible only to a certain group of people (“Private”) or only via a URL (“Not listed”). In the latter variant, the video does not appear publicly in the channel's video list, but is only accessible via a link that the channel operators make available to specific people, e.g. by e-mail.

YouTube, LLC, is a subsidiary of Google, LLC. A Google account is required to register with YouTube.

Registered YouTube users can follow other YouTube users, evaluate their videos and share the videos within YouTube as well as on other online platforms and websites. It is also possible to view video clips without a user account.

For more information on YouTube, please go to: https://www.youtube.com/yt/about/

The advantages of XING are its wide reach and—unlike some other social networks—that the videos can be used without the need for users to register. YouTube is one of the most widely used search engines in the world.

Another advantage is the usability without using a clear name for users with their own YouTube account.

2. Purpose of use
Creating a YouTube channel is a useful addition to the University of Mannheim's existing public communication channels, such as the website, press releases, print media, and information events. The importance of videos for passing on information has increased significantly over the last ten years. The YouTube channel informs users with videos primarily about research, studies and events.

For some target groups, the existing instruments are no longer sufficient. We have found that we can reach prospective students and students much more directly via YouTube, especially since interested recipients can simply subscribe to our channel. The YouTube channel enables a broad dissemination of our range of courses, our research topics and special events on campus.

Furthermore, direct dialogue with students, academics and the interested public enables us to obtain opinions and valuable feedback in order to optimize the performance of our tasks.

Through the use of YouTube, the public should be able to participate even better in university events.

3. Type and scope of use
The YouTube account informs users about current topics from research and studies at the University of Mannheim and partner research institutions.

The video contributions are produced by the central video editorial team and other decentralized institutions at the University of Mannheim and approved by the Marketing department before being published on YouTube.

The video content includes:

• presentation of programs and research topics
• reporting on events, e.g., with prominent speakers
• presentation of student life

In addition to its own contributions, the University of Mannheim will also share video content from other research institutions and projects if there is a connection to the University of Mannheim.

However, specific administrative services such as individual advice are not offered via YouTube. In such cases, inquiries are referred to the relevant departments at the University of Mannheim via the usual communication channels by telephone or email.

4. Responsibilities for editorial/technical support
Responsibility for editorial support of the central YouTube channel of the University of Mannheim lies with Dr. Andreas Margara and Linda Schädler as well as the associated communications and marketing departments, in particular the social media editorial team: marketingmail-uni-mannheim.de.

5. Alternative contact options
We would like to point out to users that the YouTube channel is only an additional option for contacting the University of Mannheim or obtaining information about research and student affairs. Alternatively, you can also access the information offered on this page on our website at www.uni-mannheim.de.

Further contact options: You can send all inquiries to our central inbox infomail-uni-mannheim.de.

Please note: Communication by e-mail is unencrypted by default. It cannot be ruled out that parties involved in the transmission may take note of the content of an e-mail.

The University of Mannheim can be reached by telephone at +49 621 181-2222. The hotline is staffed Monday through Friday from 9 a.m. to 4 p.m.

Postal address:
Universität Mannheim
Schloss
68131 Mannheim

You can find an overview of the various ways to get in touch with the University of Mannheim on the contact website.

6. Commitment
We will evaluate this utilization plan once a year to determine whether and how it is being used. This evaluation of the utilization plan will take into account usage figures and reach as well as the target group structure of the networks.

According to the general regulation in Art. 35 paragraph 1 of the European General Data Protection Regulation, a data protection impact assessment must be carried out if a form of processing, in particular using new technologies, is likely to result in a high risk to the rights and freedoms of natural persons due to the nature, scope, context, and purposes of the processing.

The YouTube services of the University of Mannheim itself do not have this impact due to the very small scope of the related data processing (cf. in this respect the Data protection information for YouTube of the University of Mannheim). However, YouTube videos often have a direct personal reference. When creating and publishing its own content, the University of Mannheim therefore ensures that the image rights of those depicted are taken into account in addition to the copyright of the photos.

However, from the perspective of the University of Mannheim, the use of YouTube itself represents a high risk due to its far-reaching impact with regard to the evaluation of data by YouTube LLC and Google LLC for advertising purposes and the like, for which a data protection impact assessment must be carried out.

By using a YouTube account, the respective user places themselves under systematic observation by YouTube LLC. This may also reveal sensitive data such as political views, sexual orientation, or health problems, which can be linked and used to create a personality profile. Persons requiring special protection, such as minors, may also be YouTube users and thus data subjects. Even when merely passively using YouTube without an account of one's own, sensitive data may be collected through the collection of log data, such as the websites previously visited or the location data of the user.

This applies all the more as YouTube LLC cannot be checked or can only be checked to a limited extent. As the data of users based in Germany may be processed outside Germany, there are higher hurdles to accessing (judicial) legal protection than with a company based in Germany.

1. Risk identification
The risks described at the beginning, which are associated with the use of YouTube, generally exist independently of the University of Mannheim's own YouTube use. In the vast majority of cases, the video postings of the University of Mannheim do not refer to sensitive personal data, but instead disseminate factual content.

Finally, the data processed through interaction with the University of Mannheim's YouTube account or other accounts – namely videos and/or the account name of a YouTuber—are already public/generally accessible/freely available on the Internet.

However, by appearing on the YouTube page of the University of Mannheim and through the interrelationship with a broader/“more specific” public, the data are made available and may thus attract greater attention and wider dissemination than without this interaction.

The fact that the University of Mannheim follows other YouTube channels, or that other YouTube channel follow the University of Mannheim’s account, also creates additional cross-connections and information about the respective YouTube user; for example, interest in research topics can be seen from the subscription status or regular contributions.

Finally, log data is also collected by YouTube when the site is used passively.

By using YouTube itself, the University of Mannheim increases the amount of data that is used and analyzed by YouTube LLC and Google LLC.

2. Risk assessment
The expansion of the dissemination circle and the increase in linking options facilitates the processing of data for other purposes by YouTube LLC or Google LLC and secret profiling. Openness to visitor contributions can also lead to negative social consequences such as inappropriate or discriminatory comments or the dissemination of sensitive data.

While these damages may be significant if caused by YouTube LLC or Google LLC itself, they are only increased to a limited extent by the YouTube account of the University of Mannheim . This is because a substantial part of the data is already available to YouTube LLC. In particular, the services of the University of Mannheim do not lead to an obligation to create a YouTube account, as there are sufficient alternative contact and information options for the University of Mannheim.

Also, the topics of science, teaching, research etc. are only suitable for triggering hateful debates to a limited extent, so that the probability of damage occurring is very limited.

3. Risk assessment
Overall, the additional risk caused by the YouTube account of the University of Mannheim can therefore be classified as low to medium.

It is also possible to implement remedial measures that further reduce the risk. This includes, for example, the influence of the University of Mannheim on providers. The majority of these measures are within the sphere of the user: For example, there is no obligation to use a clear name when using YouTube. Users can also protect themselves to a certain extent by making various settings, such as deleting their browser history and deactivating cookies.

In addition, continuous editorial support enables us to intervene in the event of comments that are defamatory or offensive up to and including blocking the account. The University of Mannheim has formulated a netiquette for the use of its services and will ensure that users adhere to this netiquette when maintaining the site.

4. Result
The use of YouTube by the University of Mannheim is justifiable in view of the risks described and the binding measures established. The University of Mannheim commits to monitoring further developments and to regularly repeating and, if necessary, further developing the review carried out.

Subscribing to other YouTube users
The subscription of other YouTube users by the University of Mannheim does not imply any statement about the relationship of the University of Mannheim to these users or the content published by these users. In particular, it does not imply any approval or recommendation for its subscribers. Rather, the University of Mannheim sees subscribing to other YouTube users as an opportunity to network with other bodies, individuals, and institutions for the rapid dissemination and sharing of information related to the higher education.

This also means that the University of Mannheim will not automatically subscribe to all of its followers. The University of Mannheim's decision not to subscribe to users does not imply any statement, in particular, it does not imply rejection or disinterest on the part of the University of Mannheim towards the respective user.

Type and purpose of use
The University of Mannheim uses its account for its own videos and sharing other videos in accordance with the manner described in its utilization plan. The University of Mannheim will reply to comments provided that these relate to the exchange of information on research or student affairs. The University of Mannheim will not acknowledge or respond to submissions, complaints, or similar content that is not related to public relations and information via YouTube. Academic advising is also not available via YouTube. Please use the contact options provided for this purpose, in particular by sending (encrypted) emails to studiummail-uni-mannheim.de or letters to our postal address: Universität Mannheim, Schloss, 68131 Mannheim.

YouTube and data protection
The use of YouTube by the University of Mannheim does not imply any endorsement of this medium or the company or the privacy policy of YouTube, LLC.

The University of Mannheim recommends that all users inform themselves about the processing of their data by YouTube and protect their privacy as much as possible.

This includes reading the privacy policy of YouTube, LLC [https://support.google.com/youtube/answer/7671399?p=privacy_guidelines&hl=en&visit_id=636712289459742518-3880821460&rd=1)]. Key aspects are also summarized in the University of Mannheim's own data protection declaration on its use of YouTube.

Please note the tips for protecting your privacy on YouTube: https://support.google.com/youtube/answer/2801895?hl=de.

1. We do not tolerate offensive or illegal postings on this social media page. In particular, please refrain from:
   • threats, bullying, harassment, insults, degrading comments, defamation, slander, malicious gossip, and hate speech in any form
   • posts expressing attitudes/views that are xenophobic, sexist, or discriminatory toward minorities, communities, or individuals
   • posts that explicitly represent party political, religious, and/or ideological content and goals
   • approving, triggering, or glorifying: violence, war, discrimination, unconstitutional, or anti-democratic acts
   • pornographic or sadistic depictions.
2. Do not post any advertising or spam.
   Any commercial content will be removed immediately. It is also not permitted to use social networks to send advertising or other marketing content to others via private messages (spam).
3. Respect privacy and anonymity! Please help us to protect the privacy and rights of other users. Do not disclose any personal/private details about other people, regardless of whether they are also users of the network or not. This primarily includes names, addresses, and other personal information, as well as photos/videos. Keep in mind that it may be difficult to delete such data completely at a later time.
4. As a user of this website, please respect copyright and intellectual property rights. In particular, please ensure that you have the rights to distribute the content, photos, artwork, or other works protected by copyright, trademark, or name rights that you publish on these social media pages. By posting certain content, you confirm that you have the necessary permission to do so. You also consent to the further use of this content on the various social media sites of the University of Mannheim.
5. “Be careful what you say!” While it's fine to be casual and use dialect or colloquial language, offensive language, swear words, or similar expressions are not tolerated. Likewise, sexist remarks are not tolerated. Please remain friendly and tolerant! Even if you feel attacked or insulted by a post or comment, remain objective and fair. If you feel that you have been treated unfairly, please let us know. The easiest way to do this is to send a direct message to the page administrators or an email to the university's social media coordinators at redaktionmail-uni-mannheim.de.
6. To make the exchange accessible and understandable for everyone, please post only in German or English.
7. The comments, opinions, and links posted by users on social media pages operated on behalf of the University of Mannheim do not necessarily reflect the opinion of the University of Mannheim. Furthermore, copyrighted works or trademarks of the University of Mannheim may not be used without the prior written consent of the university.
8. All posts must have a concrete, direct connection tothe University of Mannheim. In case of doubt, the respective page administrator should be contacted before posting.
9. Posts/content that violate the principles defined here will be removed immediately.
10. Users who ignore the netiquette of our social media pages despite repeated warnings will be excluded from using our social media pages. Depending on the nature of the content and/or the intensity of the insult, discrimination, threat, etc., we reserve the right to report the incident and the user to the respective site provider. These providers all have their own community standards, which also form the basis of our netiquette. As an example, we refer to the Facebook Community Standards provided at https://www.facebook.com/communitystandards/.
11. We are unable to review all postings in a timely manner. Therefore, administrators cannot be held responsible or liable for the content of comments. Each user is responsible for their own contributions. We would like to point out that you can be prosecuted for comments violating applicable law even when they are posted online and you can be reported by the University of Mannheim or by other users.