Central Invoicing
Please only use our central invoicing address to make sure that your invoice can be processed promptly and in due time. Use it for all invoices and credits to all institutions and services of the university (dean's offices, institutes, chairs). When addressing your invoice, please delete all additional address details that might be stored in your core data, such as names, locations or building numbers.
Please note that the University of Mannheim does not have a central department for the receipt of delivered goods. Deliveries of goods are madein deviation from the invoicing address—directly to the delivery address stated in the order.
Address for central invoicing
Universität Mannheim
Kreditorenbuchhaltung
Postfach
68131 Mannheim
rechnungseinganguni-mannheim.de
Important information for invoicing
We can only process and pay your invoice in due time, if you send us the correct invoice format and include, next to the regular invoice details, all required data for assigning the invoice to the specific order. Please find the data below.
Form of invoice and e-mail
You can provide us with invoices in the form of an XRechnung or in exceptional cases* in the form of a pdf document. Please send us your invoice electronically, you no longer need to send us a hard copy via mail.
*Exceptions:
- Exceptions apply until 31 December 2025 for invoices of up to EUR1,000 excluding VAT.
- Exceptions also apply for suppliers from non-EU countries if they cannot meet the technical requirements.
They can send their invoices in the form of a pdf document.
The legal basis for the electronic invoicing is section 4a of the e-Government Gesetz Baden-Württemberg in connection with the E-Rechnungsverordnung Baden-Württemberg.
Invoices need to include the following information (UBL standard or UN/
CEFACT Cross Industry Invoice (CII)): Obligatory information Indicate in the following field of the XRechnung Information for the University of Mannheim Leitweg-ID BT-10 08222000-DE143845342-36 Order number/ unique identifier BT-13 See information; if this was communicated with the order Further invoice details Indicate in the following field of the XRechnung Terms of payment BT-20 Recipient BT-70 Delivery date BT-72 Specific data for the university library
Order number
Budget-Code
Duration
Volume number
.
BT-132
BT-133
BT-134 and BT-135
BT-127
Please observe the following when issuing invoices to us:
- Issue a separate invoice for every order.
- One (1) e-mail comprises one (1) Xrechnung or several XRechnungen
- One (1) e-mail comprises exactly one (1) pdf document (invoice)
- One (1) e-mail comprises exactly one (1) pdf document or several pdf documents (invoices)
Invoice and the respective attachments need to be consolidated in one pdf document.
- The maximum size for an e-mail is 15 MB.
Indicate order number or unique identifier and delivery address
We can only process these invoices in due time if you make sure that we can assign the invoice to a specific order or to the ordering institution. Therefore, the invoice needs to comprise the following information in addition to the regular invoice details:
- Order number or unique identifier This information is communicated to the supplier with the order.
- Delivery address or the ordering institution, possibly a contact person.
Address on delivery slip
Delivery (of goods) including a delivery slip need to be addressed directly to the delivery address stated in the order. The ordering institution will then confirm the delivery.
Receipt of invoices
Send your invoices via e-mail or via the PEPPOL network.
- E-mail: rechnungseinganguni-mannheim.de
- PEPPOL-ID: 0204: 08222000-DE143845342-36
Contact
Please send electronic invoices and possible reminders to the e-mail address rechnungseinganguni-mannheim.de. This is a no-reply e-mail address.
In case of questions, please contact the accounts payable department under kreditorenbuchhaltunguni-mannheim.de.