ERASMUS Training Mobility

• Training placements at European higher education institutions, companies, and other institutions
• Duration: from 2 to 60 days (plus the days of arrival and/or departure, if applicable)
• Financial support is usually limited to a maximum of one week and is depending on the availability of funds.

There are different forms of training placements abroad:

• stays at European universities, companies or other institutions that have a training character in the sense of the objectives mentioned below.
• organizing an individual training placement at a European higher education institution, company, or other institution on your own
• On a limited basis, funding is available for language courses. Within the scope of our internationalization strategy, such a language course should contribute to the expansion of the bilingual campus. Moreover, expanding your language skills should be necessary for your job. The human resources division will evaluate each application individually.

The International Office will be happy to advise you on your options. You can find further information on the ERASMUS program on the website of the Nationale Agentur für EU-Hochschulzusammenarbeit of the DAAD.

• Supporting the international mobility of students, teaching staff and administrative staff by raising intercultural awareness;
• Acquiring knowledge and practical skills beneficial to the current job and professional career;
• Exchanging experiences and tried and tested processes at an international level;
• Gaining an outside perspective on ones work and the home institution;
• Promoting international cooperation of higher education institutions or higher education institutions and companies;
•  Further development of the bilingual campus.

Mobility activities primarily focusing on research purposes are not eligible for funding.

All academic and non-academic staff members of the University of Mannheim – from trainees to the President – can apply for participation in the program. 

The Erasmus training placements are part of the internationalization strategy of the University of Mannheim and are designed to advance mobility and international exchange in teaching, research, and administration. All interested staff members at the schools, divisions, and departments as well as in administrative units, at the libraries, and at the University IT are invited to inform themselves and apply for a training placement.

You can submit your application via e-mail; it must contain

• the application form
• and a letter of motivation.

In your letter of motivation, please comment on the following issues:

• Your division/department and area of responsibility at the University of Mannheim
• Description of the project and explanation why you are interested in participating in the respective training event. Please elaborate on the benefits of the training for your area of responsibility (and possibly for the University of Mannheim).
• Confirmation stating that the mobility has been approved by your superior

Applications can be submitted at any time. Approval of funding is subject to the aforementioned criteria and the availability of funds. Repeated funding is possible, however, priority is given to applicants who did not yet participate in the ERASMUS staff mobility program. An admissions committee of Division II and the Human Resources Division are in charge of the selection process.

After submitting your application you will be informed as soon as possible whether and to what extent your mobility activity will be funded.

• The International Office will send you the Official Grant Award Notification as an e-mail attachment. Please print this notification and enclose it with your business travel authorization form.
• The Official Grant Award Notification also contains the name of the PSP element and fund that has to be entered in section „II. Endorsement” of your business travel authorization form in the field for reimbursements.
• In case you want to apply for any other funding, please indicate another PSP element in your business travel authorization form.
• Please have the business travel authorization form approved by your department and send it together with a hard copy printout of your Official Grant Award Notification to the travel expenses office in Division V. Don’t forget the A1 form.
• Attached to the Official Grant Award Notification you will receive the „Attachment to the Official Grant Award Notification“, which is used for conveying your bank data to the travel expenses office. The Erasmus grant will be transferred directly to your bank account. For this reason, please do not book your train and/or airplane tickets via the contract travel agency DER but book any tickets and accommodation by yourself.

As soon as your business travel authorization form has been approved, i.e. before your departure, the travel expenses office will automatically transfer the first installment (80 percent of the total grant) to your private bank account.

• Before your departure, the International Office will send you your individual Erasmus Grant Agreement via e-mail. This contract governs the conditions of the Erasmus grant. Please sign it in the original and send it back to the International Office. Unfortunately, we cannot accept scanned copies.
• In addition, the so-called Mobility Agreement must be completed. This agreement contains the content and objectives of your mobility period and must be submitted to the International Office before your departure. Please fill in the form, sign it and then send it to the competent contact person at your host university to have it signed by them. All signatures must have been obtained before your departure (the signature date is important). The International Office will sign the agreement on behalf of the University of Mannheim.

Please make sure that your insurance coverage will suffice for the duration of your mobility period.

If you are not employed at the University of Mannheim, please fill in the following insurance declaration and submit it to the International Office (a scanned copy is sufficient).

• During your mobility period, please keep any receipts of accommodation and traveling expenses to be submitted following your return to Germany together with your business travel expense report.
• On the last day of your mobility period, please have your host university confirm your stay with the Certificate of Attendance. Please ensure that all fields have been completed and that the document is signed only at the end of your mobility period (the signature date is important).

• After you have returned to Germany, please submit the Certificate of Attendanceto the International Office.
• As soon as you have returned to Germany, please fill in the business travel expense report and submit it to the travel expenses office in Division V including all receipts. Program participants who are not employed at the University of Mannheim are exempt from the obligation to submit a business travel expense report.
• As soon as the Certificate of Attendance and the business travel expense report have been received, the second installment of your Erasmus grant (20 percent) will be transferred to your bank account.
• Following your mobility period, you will receive an e-mail including the request to complete an online survey, the so-called Erasmus+ Individual Participant Report. This report is mandatory.

You will receive an automatically generated e-mail carrying the subject line „Erasmus+ Individual Participant Report Request“ from the following address: replies-will-be-discardedmail-ec.europa.eu. If necessary, please check whether the e-mail message has been moved to your spam folder. Please open the link to your Erasmus+ Individual Participant Report and answer the survey within 3 weeks following your return to Germany.