Please note the current guidelines of the University of Mannheim regarding the Covid-19 pandemic!
The Erasmus program enables researchers and teachers as well as other academic and non-academic staff members of the University of Mannheim to spend time abroad in one of the program countries in Europe. The International Office will be happy to advise you.
Both teaching placements and training events are eligible for funding. As a rule, training placements last from two to five days. Within the context of the university’s internationalization strategy, the University of Mannheim strives to permit as many academic and non-academic staff members as possible to participate in the Erasmus program and to take part in training placement abroad. All interested staff members are explicitly invited to inform themselves and apply.
There are different forms of training placements abroad:
The International Office will be happy to advise you on your options. You can find further information on the ERASMUS program on the website of the Nationale Agentur für EU-Hochschulzusammenarbeit of the DAAD.
Mobility activities primarily focusing on research purposes are not eligible for funding.
All European higher education institutions participating in the Erasmus program are eligible as host universities, as well as other organisations. Please do not hesitate to contact the International Office if you have any questions.
At present, all 28 EU member states as well as Iceland, Liechtenstein, Norway, Turkey, and North Macedonia participate in the program. The database of partner universities gives an overview of those European universities that have already concluded an exchange agreement with the University of Mannheim. Yet, stays abroad in countries participating in the ERASMUS program can also be funded if you decide to go to an institution other than the partner universities; this applies, in particular, for staff members going abroad with ERASMUS.
Though, at present, Switzerland does not take part in the ERASMUS program, funding terms for stays abroad in Switzerland are similar to the ERASMUS exchange program as the country finances a similar program with national funds (SEMP program).
Current Information on exchange programs with the United Kingdom (as of December 2022):
Exchanges with universities in the United Kingdom (Great Britain and Northern Ireland) will be financially supported from the academic year 23/
Funding comprises a travel and a subsistence allowance, which is calculated depending on the distance and the country.
In addition to the actual days of activity, up to two days for arrival and/
The following daily allowance rates apply for three groups of countries. Up to the 14th day of activity, the full rate will be paid; between the 15th and 60th day of activity, the grant will be 70% of the full daily rate.
Country group 1 (EUR 180 per day of activity):
Denmark, Finland, Ireland, Iceland, Liechtenstein, Luxembourg, Norway, Sweden, United Kingdom
Country group 2 (EUR 160 per day of activity):
Belgium, Germany (for incoming staff mobility participants), France, Greece, Italy, Malta, the Netherlands, Austria, Portugal, Spain, Cyprus
Country group 3 (EUR 140 per day of activity):
Bulgaria, Estonia, Croatia, Latvia, Lithuania, Poland, Republic of North Macedonia, Romania, Serbia, Slovakia, Slovenia, Czech Republic, Turkey, Hungary
The above-listed daily rates are complemented by a contribution to travel expenses. These are calculated based on the distance between the place of origin and the venue of the activity, using the distance calculator provided by the European Commission.
A contribution to travel expenses is granted in form of a fixed allowance based on the calculated distance:
< 10 km
10 km – 99 km
100 km – 499 km
500 km – 1.999 km
2.000 km – 2.999 km
3.000 km – 3.999 km
4.000 km – 7.999 km
8.000 km and more
The Erasmus grant can be used to cover any costs that may occur in relation to your trip, including possible participation fees.
In case you have to expect the Erasmus grant to not cover all your travel expenses, you can ask your superior to add another account unit to cover the remaining expenses. Any costs exceeding the above-mentioned allowance cannot be financed from Erasmus funds.
You can apply for additional funding due to a degree of disability of at least at 50 % or more. To that end, the University of Mannheim must submit the respective application to the DAAD at least two months prior to your envisaged mobility period. The purpose of this additional funding is to cover the additional costs arising during the mobility period provided that no other institution (e.g. health insurance provider or social security office) will bear the costs. If you want to apply for additional funding, please contact the International Office as early as possible.
All academic and non-academic staff members of the University of Mannheim – from trainees to the President – can apply for participation in the program.
The Erasmus training placements are part of the internationalization strategy of the University of Mannheim and are designed to advance mobility and international exchange in teaching, research, and administration. All interested staff members at the schools, divisions, and departments as well as in administrative units, at the libraries, and at the University IT are invited to inform themselves and apply for a training placement.
You can submit your application via e-mail; it must contain
In your letter of motivation, please comment on the following issues:
Applications can be submitted at any time. Approval of funding is subject to the aforementioned criteria and the availability of funds. Repeated funding is possible, however, priority is given to applicants who did not yet participate in the ERASMUS staff mobility program. An admissions committee of Division II and the Human Resources Division are in charge of the selection process.
After submitting your application you will be informed as soon as possible whether and to what extent your mobility activity will be funded.
Our primary goal is to provide modern and high-quality services as well as the corresponding support for our customers and users, i.e. for students, researchers and teachers. The professional and organizational exchange of ideas on IT support and e-learning issues during my Staff Mobility showed me new interesting ways to achieve this goal. At the same time, I had the possibility to find out how we are positioned in these areas compared to other universities. In my opinion, all employees of the university can benefit from such a change of perspective and scenery. Not least, the Erasmus stay gave me the opportunity to improve my Spanish language skills on site. I can highly recommend taking part in the Erasmus program as it helped me to develop both professionally and personally.
In the following, we are going to comment on any formalities to be dealt with following the reception of the Official Grant Award Notification.
As soon as your business travel authorization form has been approved, i.e. before your departure, the travel expenses office will automatically transfer the first installment (80 percent of the total grant) to your private bank account.
Please make sure that your insurance coverage will suffice for the duration of your mobility period.
The Erasmus mobility grant does not include insurance coverage. Neither the University of Mannheim nor the European Commission nor the National Agency for Erasmus of the DAAD are liable for damages caused by illness, death, accident or injury of a person and the loss or damage of belongings during the course of stays abroad through the Erasmus program (studies, internships, teaching staff mobility, or training events). Every scholarship holder is responsible for arranging for his or her own insurance coverage.
The participant's national health insurance usually covers basic insurance needs during stays in EU countries by means of the European Health Insurance Card. However, insurance coverage of the European Health Insurance Card may not be sufficient, especially in case of complex medical needs or medical repatriation. The University of Mannheim therefore strongly recommends taking out additional private insurance. Participants have the option to take part in the group insurance offered by the DAAD to all students and researchers who are funded as part of the ERASMUS program.
If you are not employed at the University of Mannheim, please fill in the following insurance declaration and submit it to the International Office (a scanned copy is sufficient).
You will receive an automatically generated e-mail carrying the subject line „Erasmus+ Individual Participant Report Request“ from the following address: replies-will-be-discarded. If necessary, please check whether the e-mail message has been moved to your spam folder. Please open the link to your Erasmus+ Individual Participant Report and answer the survey within 3 weeks following your return to Germany. ec.europa.eu