Information for International Exchange Coordinators

No need to panic! In order to request your user name or reset your password, please follow this link and enter your user name or e-mail address.

• Exchange program
• Exchange semester(s)
• Name of student
• Date of birth
• Gender
• E-mail address
• Field of study in Mannheim
• Study level during the stay abroad
• Number of semesters completed before the start of the stay abroad
• Name and e-mail address of the exchange coordinator at the sending institution
• Name and e-mail address of the transcript coordinator at the sending institution

We require students to either have good German language skills or a good level of English (at least B2 according to the Common European Framework of Reference for Languages). We expect the sending university to make sure that the students possess the required language proficiency.

We do not require students to submit proof of their language proficiency.

Please request a registration link by sending an e-mail to Josephine Bourke.

In case we have sent the nomination information to the wrong contact, please inform us, so we can update our data base accordingly and send a new link to the competent person. Please DO NOT forward the link to other colleagues, as it is a personalized link for the recipient of the e-mail.

When entering a password, I receive an error message. What is the problem?

Another error message may be, for example: “Your password needs to contain at least one special character.”

This means that your password does not meet the requirements. Please make sure that your password fulfills the following requirements:

• at least 8 characters, max. 30 characters
• at least 1 uppercase letter
• at least 1 number
• at least 1 special character

Example: “Password123!”, “TestPassword1$” (Please do NOT use these examples!)

I receive an error message after submitting the nomination. What shall I do?

Please check if you have already nominated the student or if a colleague has nominated them. Please note that students cannot be nominated twice.

In case you have not already nominated the student in question, please try again later. If the problem persists, please send an e-mail to Andy Mey.

Please wait a few minutes and check your junk/spam folder. If you do not receive an e-mail, please contact Andy Mey via e-mail.

If this does not solve the problem, please send an e-mail to Josephine Bourke giving a brief description of the problem(s) you encounter.

2. You cannot select “Subject area in Mannheim”, “Status in Mannheim” or “Study level in Mannheim”?

Please check if you have an active agreement with the University of Mannheim in the appropriate subject area and for the respective study level. In case you have an active agreement, but the nomination form still does not work, please send an e-mail to Josephine Bourke giving a brief overview of the agreement status and the problems you are facing when trying to enter the required information.

3. You cannot select “Country of home institution” or “Name of home institution”?

Please check if you have an active agreement for the selected school, subject area and study level in Mannheim. In case you have an active agreement, but the nomination form still does not allow you to choose the necessary options, please send an e-mail to Josephine Bourke giving a brief overview of the agreement situation and your problem.

4. The nomination form does not accept the e-mail address of the student. Why?

Please make sure that the e-mail address is spelled correctly. In particular, pay attention to spaces that may occur at the end of an e-mail address when it was copied from another document.

5. The “Coordinator at home institution” is also the “Person responsible for the transcript of records”. What shall I specify in the form?

Please enter the same information in the respective fields.

Please send an e-mail with the correct information to Josephine Bourke.

Due to technical constraints, we cannot send any confirmation e-mails.

However, the coordinator of the sending institution will receive a carbon copy (CC) of the e-mails sent to the student. We send out the application links to students shortly after we have received and reviewed your nomination. The coordinator (in CC) will therefore receive the application link as well if the nomination was successful.

The coordinator of the home institution will receive the confirmation of a successful application via e-mail (in CC). Generally, the confirmation will be sent as soon as the student has completed the application and the application was reviewed by the International Office.

After we have checked the nominations, students will be contacted via e-mail providing them with further instructions concerning their application. We will CC the exchange coordinator specified in the nomination data in this e-mail.

Please find the application deadlines applying to your students in our fact sheet at the top of this page.

Please send an e-mail to Josephine Bourke.

Do NOT nominate the student again.