Information for International Exchange Coordinators

Nominations must be made exclusively via our Mobility-Online platform. Nominations submitted via e-mail cannot be accepted.

International exchange coordinators will receive all relevant information on the respective nomination dates via e-mail.

Please find our nomination deadlines in our fact sheet below.

As soon as we have received the nomination from the coordinators at the sending institution, students will receive an e-mail containing the link and log-in data for the study abroad application portal as well as further important information and data on studying in Mannheim.

Under Applying, exchange students get information about housing and selectable courses.

Fact Sheet

Please take a look at our Fact Sheets for detailed information on studying abroad at the University of Mannheim.

Nomination Process

  1. Our partners receive the nomination information via email before the start of the nomination period.
  2. To submit nominations through our online nomination portal, you can use an existing user account or register a new account. The nomination information email will contain a personalized registration link you can use to create your account or to log in.
  3. Log in to the nomination portal.
  4. Choose “My Mobility-Online”, then “Create new nomination”.
  5. Fill in the nomination form.
  6. Double-check the information (after submission changes in the data can only be made by the staff of the International Office at the University of Mannheim!).
  7. Save/submit your nomination.

As soon as you have submitted your nominations, the International Office will review them. Then we will send an application link to your nominated students via email. This email will also be sent to the coordinator at the home institution you have specified in the nomination form.

FAQs on Nominations

  • I have forgotten my username and/or password. Help!

    No reason to panic! In order to request your username or reset your password, please follow this link and enter your username or e-mail address.

  • What student data is necessary for nominations?

    • Exchange programme
    • Exchange semester(s)
    • Name of student
    • Date of birth
    • Gender
    • E-mail address
    • Field of study in Mannheim
    • Study level during the exchange
    • Number of semesters completed before the start of the exchange
    • Name and e-mail address of the exchange coordinator at the sending institution
    • Name and e-mail address of the transcript coordinator at the sending institution
  • What language skills are students required to have?

    We require students to either have good German language skills or a good level of English (at least B2 according to the Common European Framework of Reference for Languages). We expect the sending university to make sure that the students possess the required language competence.

    We do not require students to submit proof of their language proficiency.

  • I have received the nomination e-mail but there was no registration link. What should I do?

    Please request a registration link by sending an e-mail to Josephine Bourke.

  • I have received the nomination e-mail but I am not responsible for nominations. Can I forward the e-mail to my colleague?

    In case we have sent the nomination information to the wrong contact, please inform us, so we can update our data base accordingly and send a new link to the correct person. Please DO NOT forward the link to other colleagues, as it is a personalized link for the recipient of the e-mail!

  • Solutions to Error Messages

    When I try to register, I receive an error message, saying that this application has already been registered. What's happening?

    This means that you have already registered and, therefore, already have an account. Please go to the login page and enter your login data.

    When I enter my username, I receive an error message, saying that special characters are not allowed. How do I resolve this?

    Special characters, such as“@”or “!”are not allowed in usernames. The username may contain lowercase and uppercase letters as well as dots (.) in order to separate different names in the username (e.g. firstname.lastname,, university.coordinator).

    When I enter a password, I receive an error message. What's the problem?

    Another error message could be, for example: “Your password needs to contain at least one special character.”

    This means that your password does not meet the requirements. Please make sure that your password fulfills the following requirements:

    • at least 8 characters, max. 30 characters
    • at least 1 uppercase letter
    • at least 1 number
    • at least 1 special character

    Example: “Password123!”, “TestPassword1$” (Please do NOT use these examples!)

    I receive an error message after submitting the nomination. What should I do?

    Please check if you have already nominated the student or if a colleague has nominated the student. Students cannot be nominated twice!

    In case you haven't already nominated said student, please try again later. If the problem persists, please send an e-mail to Mr. Andy Mey.

  • I have requested my username and/or password but have not received an email. What can I do now?

    Please wait a few minutes and check your junk/spam folder. If no e-mail arrives, please contact Mr. Andy Mey via e-mail.

  • Filling in the Nomination Form

    I cannot select the “Faculty in Mannheim” or “Faculty in Mannheim (university-wide)” in the nomination form. What's the cause?

    Please check if you have a university-wide agreement with the University of Mannheim. If yes, please check the box “Yes” where it says “university-wide agreement?”!

    If your institution does not have a university-wide agreement, please check the box “No”.

    If this does not solve the problem, please send an e-mail to Josephine Bourke and give a brief overview of what does not work and how it should work.

    I cannot select the “Subject area in Mannheim”, “Status in Mannheim” or “Study level in Mannheim”. What should I do?

    Please check if you have an active agreement with the University of Mannheim in the appropriate subject area and the respective study level. If this is the case but the nomination form does not work, please send an e-mail to Josephine Bourke and give a brief overview of the agreement status and the problems you are facing when trying to enter the required information.

    I cannot select the “Country of home institution” or “Name of home institution”. Why?

    Please check if you have an active agreement for the selected faculty, subject area and study level in Mannheim. If this is the case but the nomination form does not allow you to choose the necessary options, please send an e-mail to Josephine Bourke and give a brief overview of the agreement situation and your problem.

    The nomination form does not accept the e-mail address of the student. Why?

    Please make sure that the e-mail address is spelled correctly. In particular, pay attention to spaces that can occur at the end of an e-mail address when it was copied from another document.

    The “coordinator at home institution” is also the “responsible person for the transcript of records”. What should I specify in the form?

    Please enter the same information in the respective fields.

  • I noticed a mistake in one or more fields after submitting the nomination. How can I correct it?

    Please send an e-mail with the correct information to Josephine Bourke.

  • I have submitted nominations but didn't receive a confirmation via e-mail. Did something go wrong?

    We cannot send confirmation e-mails due to technical constraints.

    However, the coordinator of the sending institution will receive a carbon copy of emails (Cc) sent to the student. We send out the application links to students shortly after we have received and reviewed your nomination. The coordinator (in Cc) will therefore receive the application link aswell if the nomination was successful.

  • How can I find out if the nominated student already completed the application?

    The coordinator of the home institution will receive the confirmation of a successful application via e-mail (in Cc). Generally, the confirmation will be sent as soon as the student has completed the application and the application was reviewed by the International Office.

  • How can students submit their application after they have been nominated?

    After we have checked the nominations, students will be contacted via e-mail with further instructions concerning their application. We will Cc the exchange coordinator specified in the nomination data in this e-mail.

    Please find the application deadlines that apply to your students in our fact sheet at the top of this page.

  • What should I do if one of our students wishes to extend the stay?

    Please send an e-mail to Josephine Bourke.

    Do NOT nominate the student again.

Promotional material

We would be very happy if you want to promote our university as a study abroad destination on your website and during your study abroad fairs.

If you would like to use pictures of the University of Mannheim, you may download them via our website. Please ensure to name the University of Mannheim as a source, unless stated otherwise.

Do not hesitate to also integrate our video “Student Life @ the University of Mannheim” to visualize how a stay abroad in Mannheim could look like.


Josephine Bourke

Josephine Bourke (she/her)

Admissions Officer for International Exchange Students
University of Mannheim
Division II – Student Affairs
International Office
L 1, 1 – Room 110
68161 Mannheim
Phone: +49 621 181-1123
Fax: +49 621 181-1161
Office hours:
Out of the office on Mondays; Working from home every Thursday and Friday; on these two days you can reach me via email only.