Data Protection in Job Applications

1. Contact details of the controller

The controller according to article 13 subsection 1(a) of the General Data Protection Regulation (GDPR) is the
University of Mannheim
L1, 1 68131 Mannheim
Phone: 0621-181-1001
E-mail: rektormail-uni-mannheim.de

2. Contact details of the data protection officer

You can contact our data protection officer at
datenschutzbeauftragtemail-uni-mannheim.de

3. Purpose and legal basis of data processing

We process your application data in order to assess whether you have the required qualifications and aptitude and fulfill the professional requirements for the position you are applying for. The legal provisions for the selection process of the University of Mannheim in particular result from section 33 subsection 2 of the German Basic Law (GG), the General Act on Equal Treatment (AGG), and, if applicable, the act on the higher education institutions in the Land of Baden-Württemberg (LHG) and budgetary law. The legal basis for data processing in the selection process for the justification of a civil servant/employment/internship is section 15 of the data protection act of the Land of Baden-Württemberg (LDSG) in conjunction with sections 83 to 85 of the civil service act of the Land of Baden-Württemberg (LGB).

4. Recipients of personal data

The recipients of the personal data contained in the application documents are the responsible human resources managers as well as the staff representatives.
In case of applications for professorships the group of recipients of personal data includes the responsible human resources managers, the members of the appointments committee and, where necessary, further persons such as evaluators or the representative for employees with a disability. Parts of the personal data may also be transferred to the university bodies involved in the appointment.

5. Storage period

Your personal data/application documents will be destroyed within three months after receipt of a rejection, unless longer storage is necessary in order to defend
legal claims. In case the application process results in an employment contract of any kind for you, your data will be stored for the time being and transferred to the personnel file.

6. Rights of the data subject
You have the right of access (article 15 of the General Data Protection Act (GDPR)) and the right to rectification (article 16 GDPR) or erasure (article 17 GDPR) as well as the right to restriction of processing (article 18 GDPR), the right to object (article 21 GDPR), and the right to data portability (article 20 GDPR).
Furthermore, you have the right to lodge a complaint with a supervisory authority (article 77 GDPR). The responsible supervisory authority in Baden-Württemberg is the commissioner for data protection and freedom of information of Baden-Württemberg (Landesbeauftragter für den Datenschutz und die Informationsfreiheit Baden-Württemberg, LfDI).

7. Obligation to provide personal data

In order for the selection process to be carried out as required by law, applicants are required to provide the relevant personal data. Applicants who fail to provide the relevant personal data might not be considered for the post/position in question. The legal provisions for the selection process of the University of Mannheim in particular result from section 33 subsection 2 of the German Basic Law (GG), the General Act on Equal Treatment (AGG), and, if applicable, the act on the higher education institutions in the Land of Baden-Württemberg (LHG) and budgetary law. Accordingly, candidates must be selected based on their qualifications, aptitude, and professional requirements.