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Visa and Residence Permits

Not all visa and residence permits are the same. Special regulations apply if you are in Germany on a student visa or residence permit for the purpose of studying. Here you can find out more!

To all newly admitted students: welcome! Please read all the information in our student portal Portal²! There, you will find most up-to-date guidance on your first semester, esepcially in the section 'Orientation events and Things to Do'! You can log in to Portal² with the same credentials you are using for the Application Portal! Find the Portal² here!

COVID-19: Entry Restrictions and 'Confirmation of necessity to be present in Germany'!

Since March 2020 entry restrictions have been in place in the EU for non-essential travel from third countries. These restrictions also apply to travel to Germany. The question of whether travel to Germany is permitted depends on where the person travelling has previously been staying, not on their nationality.

Since July unrestricted travel to Germany is once again possible from third countries with low rates of infection. Please inform yourself about the current list of states and regions for which entry restictions habe been lifted here and note that this list is subject to change: https://www.auswaertiges-amt.de/en/einreiseundaufenthalt/coronavirus


Travel to Germany is also possible from third countries not included in the list above if there are important reasons for entering Germany. For foreign students, whose studies cannot be conducted entirely from outside Germany, travelling to Germany is possible.  The fall semester 2020/2021 at the University of Mannheim will predominantly be a virtual semester. In addition to online teaching, first-year students in particular will also be able to attend on-campus classes. For this reason, the University of Mannheim is able to issue a 'Confirmation of the necessity to be present in Germany'.

Request the 'Confirmation of necessity to be present in Germany' from the International Office!

Therefore, we strongly recommend all international degree-seeking students request the 'Confirmation of necessity to be present in Germany' to be able to travel to and enter Germany! This confirmation needs to be submitted to the embassy or consulate for the purpose of requesting a study visa. Moreover, it needs to be presented to the border control officials when crossing the border of Germany. Therefore, also students from visa-free countries need to be able to present this confirmation, should they travel via a state or region with entry restrictions!

To request the 'Confirmation of necessity to be present in Germany', please send an e-mail to degreeseekings(at)uni-mannheim.de and state your Application Number! In the subject line, please write 'Request for Confirmation of necessity to be present in Germany'. This will enable us to process your request and provide the confirmation to you in a timely manner.

  • What is the difference between a visa and a residence permit?

    A visa is valid for entering Germany. You can apply for a visa at the embassy or consulate in your home country.

    For a longer stay in Germany, you require a residence permit. You can apply for a residence permit at the competent foreigners’ office in Germany. 
     

  • Do I need a visa for entering Germany?

    Most students require a visa for entry. Students from the following countries do not require visa:

    • EU member states 
    • EEA member states
    • Andorra
    • Australia
    • Brazil
    • El Salvador
    • Honduras
    • Israel
    • Japan
    • Canada
    • Monaco
    • New Zealand
    • San Marino
    • South Korea
    • USA
       

    If your country is not included in the above list, you need a visa for entry!

  • When and where do I apply for a visa?

    Please apply for a visa as soon as the university has confirmed the receipt of your application documents.

  • What kind of visa or residence permit is required for enrollment?

    You will need one of the following documents for enrollment:

    • Visa for the purpose of studying or university application
    • Settlement permit
    • Permanent residence permit EU - Germany
    • Refugee status
    • Subsequent entry of family members
    • Passport or ID of an EU or EEA member state
    • Passport of one of the following countries, if you have entered the EU less then 90 days ago:  

    Andorra
    Australia
    Brazil
    El Salvador
    Honduras
    Israel
    Japan
    Canada
    Monaco
    New Zealand
    San Marino
    South Korea
    USA
     

  • How can I apply for a residence permit after entering Germany?

    You need to register at the responsible residents’ registration office within two weeks after your arrival. Afterwards, you can make an appointment with the competent foreigners’ office. If you live in Mannheim, you have to apply for a residence permit in K7.

    Who is my contact?

    The foreigner's office is situated in the same building as the residents' registration office (K 7, 2nd floor). Please ask for the competent contact person at the information desk.

    Address:  K 7, 68159 Mannheim

    Telephone: 0621 / 293-3221

    E-mail: auslaenderbehoerde[at]mannheim.de

    Opening hours:         

    Mon: 8:00 a.m. – 2:00 p.m.

    Tue, Wed, Fri: 8:00 a.m. – noon

    Thu: 8:00 a.m. – 6:00 p.m.

    The person to contact depends on the first letter of your surname. Please click here for a  list of the contact persons at the foreigner's office and their respective telephone numbers.

    You can make an appointment in person, by telephone or by e-mail. We recommend that you make an appointment by e-mail - please provide your full name (as it appears on your passport) and your date of birth.


    You need the following documents to apply for a residence permit:


    How long does it take to get the residence permit?

    The residence permit is issued as a separate document in credit card format. The electronic residence permit (eAT) contains a chip on which the personal data, photograph, and two fingerprints, as well as data on the right of residence are stored.

    Since the electronic residence permit is produced centrally at the Federal Printing Office (Bundesdruckerei) in Berlin, it may take about 4-6 weeks for the permit to be issued. In future, the foreigner's office will no longer be able to issue or extend residence permits immediately upon your visit.

    Exception: for stays of up to 6 months, the residence permit is issued in paper form directly upon your visit.

  • What do I have to do to have my residence permit extended?

    If you need to have your residence permit extended, please make an appointment with the competent foreigners’ office six weeks before the residence permit expires at the latest. If you live in Mannheim, you have to apply for a residence permit in K7.

    Who is my contact?

    The foreigner's office is situated in the same building as the residents' registration office (K 7, 2nd floor). Please ask for the competent contact person at the information desk.

    Address:  K 7, 68159 Mannheim

    Telephone: 0621 / 293-3221

    E-mail: auslaenderbehoerde[at]mannheim.de

    Opening hours:         

    Mon: 8:00 a.m. – 2:00 p.m.

    Tue, Wed, Fri: 8:00 a.m. – noon

    Thu: 8:00 a.m. – 6:00 p.m.

    The person to contact depends on the first letter of your surname. Please click here for a  list of the contact persons at the foreigner's office and their respective telephone numbers.

    You can make an appointment in person, by telephone or by e-mail. We recommend that you make an appointment by e-mail - please provide your full name (as it appears on your passport) and your date of birth.


    You need the following documents to apply for a residence permit:


    How long does it take to get the residence permit?

    The residence permit is issued as a separate document in credit card format. The electronic residence permit (eAT) contains a chip on which the personal data, photograph, and two fingerprints, as well as data on the right of residence are stored.

    Since the electronic residence permit is produced centrally at the Federal Printing Office (Bundesdruckerei) in Berlin, it may take about 4-6 weeks for the permit to be issued. In future, the foreigner's office will no longer be able to issue or extend residence permits immediately upon your visit.

    Exception: for stays of up to 6 months, the residence permit is issued in paper form directly upon your visit.

  • Am I allowed to work while studying?

    If you hold a German residence permit for the purpose of studying, you may work for 120 days per calendar year (or 240 half-days per calendar year). For longer employment terms you always have to request approval from the foreigners’ office beforehand and in due time. 
    Academic positions at the university or research institutions associated with the university are excluded from these regulations and do not count towards the 120 days.
     

  • What do I need to do if I want to complete an internship during my studies?

    If you are in Germany with a student visa, you are allowed to work 120 full or 240 half days per year. Internships that are required by your study program are not counted towards this working day limit. A confirmation that your study program includes a mandatory internship can be obtained from Student Services.

    Relevant voluntary internships that are important for the successful completion of your studies are permitted by default and therefore not counted towards the working day limit, either.

    Voluntary internships that are not relevant to your studies and exceed the 120 day/240 half day limit per year require the approval of the foreigner's office.

     

     

  • Am I allowed to take an academic leave of absence?

    If you hold a residence permit for the purpose of studying, an academic leave of absence requires the approval of the foreigners’ office. Please request approval beforehand and in due time.

  • How long can I stay abroad without losing my residence permit?

    If you stay abroad for more than six months, your residence permit will automatically become invalid. This will also be the case if you return before the expiration date of your residence permit. If the duration of your exchange is more than six months, you have to request approval from the foreigners’ office in advance and stating a reason. Otherwise you will have to apply for a German visa again from inside your host country!

  • Am I allowed to study abroad for a semester?

    You are welcome to study abroad. However, please be aware that you will need an additional visa for you host country, even if it is a country within the EU!
    Please note: If you stay abroad for more than six months, your residence permit will automatically become invalid. This will also be the case if you return before the expiration date of your residence permit. If the duration of your exchange is more than six months, you have to request approval from the foreigners’ office in advance. Otherwise you will have to apply for a German visa again from inside your host country!

    For further information please see special requirements for international students in Mannheim.

  • Am I allowed to change my program of study?

    You can only change your program of study upon approval of the foreigners’ office. Please keep in mind that you can only hold the student residence permit for a maximum of ten years, regardless of the number of programs you were enrolled in or have completed.

  • I have dropped out of my program of study. Am I allowed to stay in Germany?

    When completing or dropping out of your program of study, you have to apply for a new residence permit within two weeks. Regardless of when it expires, your student residence permit will automatically become invalid two weeks after your disenrollment. 

  • I have completed my program of study. What now?

    Within two weeks after completing your program of study, you have to apply for a new residence permit. Please note that your program of study is deemed completed, as soon as the grade of your last examination is displayed on the portal, and not upon the reception of your degree certificate.
    As a graduate, you can apply for a residence permit for the purpose of finding employment, valid for 18 months. It allows you to work without restrictions. The application requirements are similar to those for the student residence permit. The only difference is that you can indicate a salary as proof of financial resources.
     

Disclaimer: We are continuously checking the contents of the information materials published by the International Office. However, we do not assume liability for these contents. All materials are for general information purposes only and cannot be binding for each individual case. The information provided is not necessarily complete, comprehensive or up-to-date. We do not give legal advice nor legally binding information. Neither can we substitute for information given by experts in individual cases.

Contact:

Team International Degree-Seeking Students

Team International Degree-Seeking Students

University of Mannheim
Division II - Student Affairs
International Office
L 1, 1 – Room 108
68161 Mannheim