ERASMUS Teaching Staff Mobility

• Teaching staff mobility in Europe or combinations of teaching and training mobilities
• Duration: from two to 60 days (plus the days of arrival and/or departure)
• At least eight hours of teaching per stay and per week are required for teaching mobilities and have to be certified by the host institution.
• If teaching and training is combined, the minimum teaching load is reduced to four hours. Goals of these combined mobilities can be knowledge exchange, for example to improve teaching quality, to develop innovative teaching methods and curricula, or to hone pedagogical skills.
• Employees of European companies and organizations who are invited to the University of Mannheim to hold guest lectures for students are also eligible for funding (even for a single guest lecture). This possibility does not apply for staff working at institutions of the European Union or at institutions governing EU programs.

As a rule, the funding period is limited to a maximum of two weeks. Provided that sufficient resources are available, funding may be extended to a maximum of 60 days. Performing teaching work to the extent of eight hours per stay and per week is mandatory (four hours for combined stays). For each additional day exceeding a week (seven days) the minimum number of hours will be calculated proportionately.

All European higher education institutions participating in the Erasmus program are eligible as host universities. For the teaching placement, a simple contract will be concluded between the University of Mannheim and the respective university abroad. Please do not hesitate to contact the International Office if you have any questions.

As a basic prerequisite for participating in the program, applicants must be teaching at the University of Mannheim. The following groups of persons fit this criterion:

• teaching staff employed at the University of Mannheim
• doctoral candidates who are employed at the University of Mannheim and/or are teaching at the university
• academic staff members
• adjunct lecturers
• professors emeriti and retired teaching staff who continue to be involved in teaching at the University of Mannheim

Employees of European companies and organizations who are invited to the University of Mannheim to hold guest lectures for students are also eligible for funding (funding line incoming company staff ). Even a single guest lecture may be funded. External doctoral candidates who are employed at a foreign enterprise may be funded in the same way. However, provided that the guest lecturer has German citizenship, his or her main residence must be abroad.

Repeated funding is possible, however, priority is given to applicants who have not yet participated in the ERASMUS staff mobility.

Applications may be submitted at any time. If you are planning to take part in teaching staff mobility, we recommend contacting the International Office as soon as possible in order to ascertain whether funds are available.

Please submit the application form via e-mail to Ms Bach. Please remember to attach the invitation from your host institution (an informal e-mail is sufficient).

After submitting your application, you will be informed as soon as possible whether and to what extent your teaching placement will be funded.

• The International Office will send you the Official Grant Award Notification as an e-mail attachment. Please print this notification and enclose it with your business travel authorization form.
• The Official Grant Award Notification also contains the name of the PSP element and fund that has to be entered in section „II. Endorsement” of your business travel authorization form in the field for reimbursements.
• In case you want to apply for any other funding, please indicate another PSP element in your business travel authorization form.
• Please have the business travel authorization form approved by your department and send it together with a hard copy printout of your Official Grant Award Notification to MsFrey at the travel expenses office in Division V. Don’t forget the A1 form.
• Attached to the Official Grant Award Notification you will receive the „Attachment to the Official Grant Award Notification“, which is used for conveying your bank data to the travel expenses office. The Erasmus grant will be transferred directly to your bank account. For this reason, please do not book your train and/or airplane tickets via the contract travel agency DER but book any tickets and accommodation by yourself.

As soon as your business travel authorization form has been approved, i.e. before your departure, the travel expenses office will automatically transfer the first installment (80 percent of the total grant) to your private bank account.

• Before your departure, the International Office will send you your individual Erasmus Grant Agreement via e-mail. This contract governs the conditions of the Erasmus grant. Please sign it in the original and send it back to the International Office. Unfortunately, we cannot accept scanned copies.
• In addition, the so-called Mobility Agreement must be completed. This agreement contains the content and objectives of your mobility period and must be submitted to the International Office before your departure. Please fill in the form, sign it and then send it to the competent contact person at your host university to have it signed by them. All signatures must have been obtained before your departure (the signature date is important). The International Office will sign the agreement on behalf of the University of Mannheim.

Please make sure that your insurance coverage will suffice for the duration of your mobility period.

If you are not employed at the University of Mannheim, please fill in the following insurance declaration and submit it to the International Office (a scanned copy is sufficient).

• During your mobility period, please keep any receipts of accommodation and traveling expenses to be submitted following your return to Germany together with your business travel expense report.
• On the last day of your mobility period, please have your host university confirm your stay with the Certificate of Attendance. Please ensure that all fields have been completed and that the document is signed only at the end of your mobility period (the signature date is important).

• After you have returned to Germany, please submit the Certificate of Attendance to the International Office.
• As soon as you have returned to Germany, please fill in the business travel expense report and submit it to the travel expenses office in Division V including all receipts. Program participants who are not employed at the University of Mannheim are exempt from the obligation to submit a business travel expense report.
• As soon as the Certificate of Attendance and the business travel expense report have been received, the second installment of your Erasmus grant (20 percent) will be transferred to your bank account.
• Following your mobility period, you will receive an e-mail including the request to complete an online survey, the so-called Erasmus+ Individual Participant Report. This report is mandatory.

You will receive an automatically generated e-mail carrying the subject line „Erasmus+ Individual Participant Report Request“ from the following address: replies-will-be-discarded ec.europa.eu. If necessary, please check whether the e-mail message has been moved to your spam folder. Please open the link to your Erasmus+ Individual Participant Report and answer the survey within 3 weeks following your return to Germany.