Things to Do Before You Leave

Your membership at the University of Mannheim ends with your disenrollment. You may need to present a confirmation, for example, to the statutory health insurance provider or to enroll at another higher education institution. Please submit your request for disenrollment online in Portal² > My studies > Requests > Disenrollment and take note of the information on how to submit a request published there. International exchange students are asked to select “other reasons” under the heading “Reason for disenrollment.”
If you want a request confirmation of disenrollment, please write an e-mail with the subject line confirmation of disenrollment and your student ID number to the Express Service. You can only disenroll once you have returned all library items and do not owe the library any fees.

Important: You can check your grades on Portal2 up to 60 days after your disenrollment.

When should I disenroll?

Double degree students: Please consult with your double degree advisor when you should disenroll!
Exchange Students – EU citizens:
Please disenroll after your last examination.

Exchange Students – non-EU citizens:
Your visa/German residence permit becomes invalid on the day of your disenrollment. That means that, if you are planning to stay in Germany or Europe after your last examination, you need to disenroll on the day you are leaving Europe. The last possible date for disenrollment is 31 January for the fall semester and 31 July for the spring semester.

You have to de-register as a resident of the respective town or city where you lived in Germany. Most students have found housing in Mannheim and thus have to de-register at the residents’ registration office of the city of Mannheim (K7). You do not need an appointment for de-registration. You can de-register in person or via e-mail. For electronic de-registration please send an e-mail to: buergerservice.mitte@mannheim.de and attach the following documents:

• a scan of your passport
• the complete form for de-registration from the residents’ registration office in Mannheim, signed.

If you are member of a German health insurance, please ask the residents’ registration office for a confirmation of your de-registration. This confirmation has to be submitted to your German health insurance provider in order to terminate the membership.

If you are member of a German health insurance, please send the following documents to your health insurance provider in order to terminate your membership:

• your confirmation of disenrollment by the University of Mannheim
• your confirmation of de-registration of residency by the residents’ registration office (see above) 

Double degree students: Please consult with your double degree advisor when you should cancel your health insurance!

If you had to open up a blocked account in order to obtain your visa or German residence permit, you can have this account closed at the foreigners’ office. In order to close the blocked account you have to obtain the consent of the competent foreigners’ office (in Mannheim: K7).

Students who did not open a blocked account do not have to de-register at the foreigners’ office. The residents’ registration office will inform the foreigner’s office of their de-registration.  

Before you leave Mannheim, make sure to not only de-register with the Bürgeramt, but also with the Beitragsservice. You can de-register with the Beitragsservice easily by using the online form.
As the de-registration form is only available in German, find English instructions on how to fill in the form below.

In order to prove that you are leaving Germany, you can simply upload a scan of the confirmation of your de-registration with the Bürgeramt. After de-registration with the Beitragsservice you will receive a confirmation via mail.

Students who were provided accommodation in student housing by the International Office will need to make a move-out appointment with the Hausbetreuung (Hall Manager) via the Mieterportal 24h.

You will need the transcript of records in order for the coursework and examinations you completed here to be recognized at your home institution. This document contains the courses you attended, the respective grades you got, and the corresponding number of ECTS credits.

We automatically issue a transcript of records as soon as we have received all of your grades. We then send a PDF version of the transcript to you and the international exchange coordinator at your home institution via e-mail. If your home institution requires an original version, we will send the transcript of records to your international exchange coordinator via mail. You can check if all of your grades have been entered into Portal2 up to 60 days after your disenrollment.

The course International Summer/Winter Academy (ISA/IWA)  will not be listed on your transcript. After successful completion of the International Summer-/Winter Academy (ISA/IWA), participants will receive a certificate directly from the responsible organization. If your home institution does not accept this certificate, please contact the German as a Foreign Language department at the Service and Marketing GmbH.

Double Degree Students: You will receive your information directly from Student Services.

Within the European Credit Transfer System (ECTS), courses are given a certain number of credits reflecting the amount of work a course requires. If you have successfully completed a course, you obtain the indicated number of credits. You do not obtain ECTS credits for classes or examinations that you failed or did not attend. However, these courses are still listed in your transcript.